Scope of Work and Objectives - Department of Military Affairs
Almirah Large steel with shelves,Almirah Med steel with shelves,Locker movable steel,Almirah Large
Tender Timeline
This tender, referenced as 17d9cc5e8, is issued by the Department of Military Affairs under the auspices of the Ministry of Defence. The aim of this tender is to procure a variety of office furniture and storage solutions, including Large and Medium steel Almirahs, movable steel lockers, and other essential office items to meet the requirements of the department.
Scope of Work and Objectives
The primary objective of this tender is to secure high-quality office and storage furniture. The complete inventory includes:
- Large steel Almirah with shelves
- Medium steel Almirah with shelves
- Movable steel lockers
- Large steel Almirah with half shelves and half hanging
- Board notice (size 1000x500 mm)
- Various types of chairs and tables including:
- Dining chairs with long backs
- Executive revolving chairs
- Office bookcase (four doors)
- Cots and sofa sets
- Dining tables (for 6 and 8 persons)
These items must be designed for durability and functionality, complying with the aesthetic and functionality standards expected by the department.
Eligibility Criteria
To qualify for submitting a bid, suppliers must meet certain criteria:
- Registration as a legal entity.
- Relevant experience in supplying similar products.
- Sound financial standing, evidenced by required past performance data.
Specific exemptions for experience and turnover criteria can be considered but require supporting documents for proof of eligibility.
Technical Requirements
Bidders must demonstrate compliance with specifications outlined in the Bill of Quantities (BoQ) document. This includes providing documentation validating adherence to standards for durability, materials used, structure and design of the furniture, and warranty periods.
Financial Requirements
An Earnest Money Deposit (EMD) of INR 62,292 is mandatory. This amount ensures sincerity in the bids submitted and will be forfeited in the event of non-compliance with tender conditions.
Document Submission Details
Bidders must submit all required documents online through the designated procurement portal, ensuring that all formats comply with specified guidelines. This includes certificates related to company profile, OEM authorization, and proof of financial capability.
Special Provisions
Provisions for Micro, Small, and Medium Enterprises (MSEs) and startups are embedded in the tender framework, aimed at encouraging and supporting small businesses in participating in government procurement processes.
Evaluation Process
The evaluation process will follow a total value-wise method, where bids will be assessed based on both quality and price, ensuring a balanced approach to selection.
Delivery Locations
Successful bidders will be required to deliver the ordered items to specified locations as designated by the Department of Military Affairs. Details of delivery sites may be part of the linked documents provided with this tender.
Contact Information
For further inquiries regarding this tender, refer to the official contacts provided in the procurement portal to ensure all communications are directed appropriately.
Additional Information
Bidders are encouraged to consult the linked documents for a more comprehensive understanding of items required, specifications, and procurement policies.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Technical Evaluation
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid documentation. A supplier must demonstrate relevant experience supplying similar items, supported by past performance references. Additionally, the bidder must provide proof of financial capability. If a bidder seeks exemption from certain experience or turnover criteria, valid supporting documents must be submitted for evaluation.
Participants in this tender must provide several required certificates. These include an OEM authorization certificate, evidence of compliance with BoQ specifications, and any additional financial documents as specified in the tender details. Document submissions should ensure adherence to the accepted formats and bid submission protocols listed in the tender.
To register for participating, bidders must follow the online registration process on the procurement portal. This involves filling out the necessary details, submitting required documents, and ensuring compliance with the tender guidelines. All submitted documents must be in accepted digital formats to facilitate a smooth evaluation.
The technical specifications for the furniture involve stringent quality standards including durability of material, design specifications as detailed in the BoQ, and adherence to functional requirements. Additionally, all items must conform to the aesthetic and practical needs outlined in the tender documentation.
The Earnest Money Deposit (EMD) for this tender is set at INR 62,292. This deposit is a prerequisite for participation and must be submitted with the bid. Failure to submit the EMD will lead to disqualification from the bid process. The EMD will be refunded to unsuccessful bidders after the evaluation process concludes.
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