Tender Title: Carbonated Soft Drinks Supply

Reference Number: GEM/2025/B/6172987

Issuing Authority/Department: The tender is issued by the Department of Military Affairs, under the Ministry of Defence. This department is responsible for procurement related to the defense sector and ensures the quality and timely supply of essentials like food and beverages.

Scope of Work and Objectives

The objective of this tender is to procure a variety of carbonated soft drinks including popular brands such as Pepsi, Thums Up, Mirinda, Fanta, Maaza, and Mountain Dew. The total quantity required is 655 units. The aim is to provide refreshing beverage options to military personnel stationed across various locations, ensuring both quality and taste.

Eligibility Criteria

Eligible bidders must meet specific qualifications including site registration as a supplier of beverages. This may involve demonstrating an established reputation in the distribution of food and beverages, and compliance with any relevant food safety regulations. Bidders must also demonstrate the ability to fulfil the total order volume in a timely manner.

Technical Requirements

The technical requirements outlined for this tender include:

• Compliance with industry standards for food safety.
• Quality assurance certificates from recognized food safety organizations.
• Capability to deliver a diverse range of drinks in acceptable condition.
• Vendors must provide specifications for each beverage offered, including ingredient lists, shelf-life, and storage conditions.

Financial Requirements

Bid proposals must include a detailed financial breakdown, including:

• Pricing for each specified beverage.
• Payment terms that align with standard procurement practices for government contracts.
• Any additional fees associated with delivery and handling.

Document Submission Details

All bids must be submitted via the official portal designated for tenders. Bidders should ensure that all documentation, including forms, financial statements, and technical specifications, are included in their submission. Failure to submit the required documents may lead to disqualification.

Special Provisions

This tender encourages participation from micro, small, and medium enterprises (MSEs) and startups, recognizing their contribution to the economy. Special consideration may be given during the evaluation process to those bidders who qualify under this category, encouraging innovation and competitive pricing.

Evaluation Process

The evaluation of bids will follow a structured approach:

• Compliance Check: All submitted documents will be reviewed for completeness and adherence to specifications.
• Technical Evaluation: Technical submissions will be assessed based on quality and compliance with the criteria established in the tender.
• Financial Evaluation: Pricing will be analyzed to ensure competitiveness while maintaining quality standards.

Delivery Locations

Delivery of the carbonated soft drinks must be arranged for various military bases and canteens as designated by the Department of Military Affairs. The deliverables must arrive in optimum condition, adhering to conditions required for food products.

Contact Information

For any questions or clarifications regarding the tender or submission process, bidders may contact the Department of Military Affairs through the established communication channels available on the official tendering portal.