Tender Title: Operation and Maintenance of Electro-Mechanical Installations - Complete System
Reference Number: e51004d0
Issuing Authority
This tender is issued by the Department of Posts under the Ministry of Communications. The department strives to enhance operational efficiency and ensure consistent maintenance of essential electro-mechanical systems utilized across its facilities.
Scope of Work and Objectives
The primary objective of this tender is to solicit bids for the operation and maintenance of Electro-Mechanical Installations. This includes end-to-end management of electromechanical systems, ensuring they function efficiently, thus enhancing the operational capabilities of the department. The awarded contractor will be responsible for maintaining a seamless operation, minimizing downtime, and ensuring proactive upkeep of all installations.
Eligibility Criteria
To qualify for participation in this tender, bidders must ensure they meet specific eligibility requirements. Entities submitting bids should be legally registered with relevant certifications and possess prior experience in managing similar projects. This includes expertise in operation and maintenance of electro-mechanical systems.
Technical Requirements
Bidders are required to demonstrate compliance with recognized technical specifications and quality standards pertinent to the industry. Detailed knowledge of installation protocols, maintenance management, and troubleshooting techniques for a variety of electro-mechanical installations is essential. All proposed services must align with the local compliance requirements.
Financial Requirements
Bidders are expected to provide a transparent financial proposal, including an analysis of costs associated with the project. It is crucial that the proposal reflects a competitive pricing structure while adhering to the prevailing market conditions. Financial documentation demonstrating the bidder's capability to fulfill the contract obligations will be a requisite part of the submission.
Document Submission Details
All bids must be submitted electronically through the designated portal. Bidders should compile their submission in the specified format, ensuring inclusion of all necessary documentation such as technical proposals, financial bids, and required certificates. Compliance with the submission methods and requirements will be strictly enforced.
Special Provisions
This tender includes special provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Aspiring vendors are encouraged to leverage government support structures designed to assist newer and smaller businesses in securing government contracts. Compliance with the 'Make in India' initiative is also integral to the evaluation process.
Evaluation Process
The bids will be evaluated based on predetermined criteria including, but not limited to, technical prowess, financial proposals, and adherence to project requirements. A multidisciplinary committee will ensure that the selection process is fair and transparent, resulting in the awarding of the tender to the most suitable entity.
Delivery Locations
The services will be provided across various locations as specified by the Department of Posts. Bidders must indicate their capacity to service the proposed locations effectively.
Contact Information
For further inquiries, potential bidders may consult the official Department of Posts website or reach out through the official contact channels as provided on the tender portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid certifications. Interested bidders must demonstrate relevant experience in the operation and maintenance of electro-mechanical installations. Additionally, they should comply with local business laws and possess the necessary financial stability to undertake the project.
Bidders must provide several required certificates, including proof of registration, tax documents (e.g., GST), and any licenses pertinent to the operation and maintenance of electro-mechanical systems. Certificates demonstrating previous successful contracts will also enhance the bid’s strength.
Bidders should ensure their proposals meet specific technical specifications relevant to electro-mechanical installations. This includes adherence to safety standards, quality benchmarks, and compliance with any relevant national standards established by authorities in the engineering and technical fields.
During the bidding process, an Earnest Money Deposit (EMD) is required to confirm the seriousness of the bids. The selected bidder must also provide a performance security guarantee that ensures the completion of the project in alignment with the stipulated terms. This financial guarantee protects the issuing authority against potential defaults.
Bids will undergo a comprehensive evaluation process focusing on technical compliance, financial viability, and organizational capacity. The selection committee will finalize decisions, and results will typically be communicated through the official tender portal, ensuring transparency throughout the process.
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