Tender Title: Hiring of Agency for IT Projects - Milestone Basis

Reference Number: GEM/2025/B/6043057

Issuing Authority:
This tender is issued by the Department of Posts, under the Ministry of Communications. The department oversees the implementation of projects aimed at enhancing IT services and efficiency within government operations.

Scope of Work and Objectives

The main objective of this tender is to identify and hire an agency that can manage and execute IT projects on a milestone basis. The selected agency will be responsible for the planning, development, implementation, and maintenance of IT solutions that align with the strategic goals of the Department of Posts. It is crucial that the agency is capable of delivering high-quality IT services and solutions tailored to meet the specific requirements of the department.

Eligibility Criteria

To qualify for consideration under this tender, bidders must meet the following eligibility requirements:

• The bidder must be a registered entity, legally capable of undertaking the scope defined in the tender.
• Previous experience in managing IT projects similar to the ones outlined in this tender is essential.
• Compliance with all relevant laws and regulations governing the sector.

Technical Requirements

Bidders must demonstrate their capability by providing detailed technical proposals. This should include:

• An outline of the methodologies and technologies to be used.
• A description of the project team, highlighting expertise in IT project management.
• Comprehensive project plans detailing timing, resources, and milestones.

Financial Requirements

Financial proposals must include:

• Detailed cost breakdowns for each milestone.
• Proof of financial stability, including recent financial statements or bank guarantees.
• Competitive pricing models that ensure value for the government.

Document Submission Details

All documents pertaining to this tender must be submitted electronically through the appropriate portal. Bidders should ensure that all paperwork is complete and that submissions comply with the requirements stated in the tender documentation.

Special Provisions

This tender may have provisions tailored to support Micro, Small, and Medium Enterprises (MSEs) and startups, enabling them to participate effectively. These provisions may include relaxed eligibility criteria or financial incentives.

Evaluation Process

Submissions will undergo a rigorous evaluation process. Key factors include:

• Alignment with technical specifications.
• Completeness and clarity of the proposal.
• Cost-effectiveness and value offered.

Delivery Locations

The projects will primarily be executed at designated offices and centers specified by the Department of Posts.

Contact Information

For further queries regarding this tender, bidders should refer to the designated contact points provided in the tender documents. It is advisable to use official communication channels for any inquiries.

By adhering to these guidelines and requirements, bidders can better position themselves for successful participation in this tender, ensuring compliance and alignment with the Department of Posts’ objectives.