Tender Title: Signage Board Procurement

Reference Number: 303771d6d

Issuing Authority/Department:
Department of Posts, Ministry of Communications

Scope of Work and Objectives

The primary objective of this tender is to procure high-quality Signage Boards (V3), totaling 360 units, suitable for various applications within the Department of Posts. The scope of work entails the complete supply and delivery of these signage boards, ensuring they meet industry standards in terms of durability, visibility, and design. Bidders are required to provide a comprehensive plan that includes design specifications, production timelines, and delivery schedules.

Eligibility Criteria

To participate in this tender, bidders must comply with the eligibility requirements laid down by the issuing authority. Eligible bidders include registered manufacturing firms or authorized dealers who can demonstrate experience in the production of signage materials. Specific criteria include:

• Business registration documents.
• Evidence of previous experience in a similar scope.
• Compliance with relevant quality and safety standards.

Technical Requirements

Successful bidders should adhere to stringent technical specifications for the signage boards, including but not limited to:

• Material specification (weather-resistant, UV-protected).
• Minimum dimensions and design requirements.
• Compliance with local aesthetic guidelines and laws governing public signage.
• Provision for installation, if applicable.

Financial Requirements

Apart from technical proposals, bidders are also required to submit detailed financial proposals. Bidders must include:

• Itemized pricing of the signage boards.
• Terms for payment, including any advance payment requirements and payment upon delivery.
• Any applicable tax components.

Document Submission Details

All tender documents must be submitted electronically through the designated procurement portal. Bidders need to ensure that all submissions are complete and formatted according to requirements. Essential documents include:

• Proposal cover letter.
• Technical proposal detailing compliance with specifications.
• Financial proposal.
• Company registration and experience documentation.

Special Provisions

This tender includes special provisions aimed at encouraging participation from Micro, Small, and Medium Enterprises (MSEs). MSEs may be eligible for preferences in evaluation and may submit a separate declaration to exploit the benefits of this procurement policy. Startups are similarly encouraged to participate, provided they meet eligibility criteria and show innovation in their offerings.

Evaluation Process

The evaluation of bids will follow a structured approach, whereby both technical and financial proposals will be assessed. Key elements of the evaluation process include:

• Compliance with technical specifications.
• Cost-effectiveness as represented in the financial proposal.
• Previous experience and client references.

The highest-scoring bid will typically be awarded the contract, and bidders will be notified promptly of the outcome.

Delivery Locations

All signage boards must be delivered to specified postal distribution centers or designated locations as specified in further communications following the tender award. Successful bidders may need to coordinate closely with the Department of Posts to finalize logistical arrangements.

Contact Information

For any inquiries regarding the tender, bidders are encouraged to reach out through the official channels as listed on the procurement portal. It is vital to follow the communication protocols to ensure fair and transparent interactions.