Tender Timeline
Tender Title
Video Conferencing System with Accessories
Reference Number: 7e5cfe00
Issuing Authority
Department of Scientific and Industrial Research (DSIR)
Ministry of Science and Technology
Scope of Work and Objectives
The primary objective of this tender is to procure a complete Video Conferencing System equipped with the necessary accessories to facilitate modern communication methodologies. This includes the supply, installation, testing, and commissioning of various essential components such as PTZ (Pan-Tilt-Zoom) cameras, a 4K extender kit, a control processor with memory, gooseneck microphones, and more. The total quantity required is 17 units of the complete system.
The detailed specifications of the procurement include:
- PTZ Camera for clear video transmission
- A 4K extender kit for high-definition video quality
- Control processor ensuring smooth operation and integration
- Gooseneck Microphones with programmable switches for improved audio capture
- Additional accessories such as Surface-Mount Loudspeakers, HDMI patch cables, and professional-grade conference speaker phones.
The successful implementation of this system aims to enhance communication facilities within the Ministry, improving collaboration and strategic discussions.
Eligibility Criteria
To be eligible for this tender, bidders must meet specific criteria, including:
- Proof of being a registered entity with the relevant authority.
- Previous experience in supplying and implementing similar technology.
- Capability to provide after-sales support and warranty services.
Technical Requirements
Bidders must demonstrate compliance with the following technical specifications:
- Advanced video cameras with precise control and high definition.
- Support for complex audio setups with multiple microphone channels.
- Compatibility with existing audiovisual systems utilized within the department.
Financial Requirements
Potential suppliers must provide a detailed financial proposal that outlines the cost associated with the supply, installation, and maintenance of the Video Conferencing System. This should include:
- Pricing for each component.
- Costs pertaining to installation and after-sale services.
- Payment terms, including any required advances.
Document Submission Details
Interested applicants are required to submit their proposal digitally. All documents must adhere to the specified formats and must include:
- Technical and financial offers
- Company registration certificate
- Relevant certifications validating compliance with the technical requirements outlined.
Special Provisions
This tender promotes inclusivity by encouraging participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Provisions are set in place to support these businesses with the tendering process, acknowledging their contributions to the marketplace.
Evaluation Process
The evaluation of the proposals will be conducted based on the following criteria:
- Compliance with technical specifications.
- Financial viability and cost-effectiveness.
- Previous experience and delivery capability.
- Post-installation service framework.
Delivery Locations
The complete system shall be delivered and installed within the designated facilities of the Department of Scientific and Industrial Research (DSIR).
Contact Information
For further inquiries regarding the tender, interested parties may reach out through the official contact channels provided by the issuing authority.
Tender BOQ Items
8 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, capable of demonstrating prior experience in technology supply, particularly in audio-visual equipment. Bidders must provide necessary documentation validating their business registration and technical capabilities.
The technical specifications demand high-quality components such as PTZ cameras that ensure effective audio-visual quality. The system must also support various microphone configurations and integrate seamlessly with existing infrastructure.
The payment terms typically require a breakdown of costs and any requested advances or deposits upon successful bid acceptance. Bidders must ensure that their proposals clarify payment schedules contingent upon delivery and successful installation.
Proposals must be submitted digitally. Accepted formats usually include PDF for documentation with clearly outlined technical and financial offers. All submissions must comply with the submission guidelines provided in the tender documentation.
Yes, the tender allows for special provisions for MSEs and startups, promoting their participation. These provisions may include simplified documentation processes and consideration during the evaluation phase, assisting smaller companies in competing effectively.
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