Central Armed Police Forces Tender by Indo Tibetan Border Police (itbp) (2f97c891c)
98 INCH INTRECTIVE PANEL WITH CPU,FLOOR MOUNT KIT FOR 98 INCHES DISPLAY,4K 12X PTZ CAMERA WITH TRIP
Tender Timeline
Tender Title: Conference Equipment
Reference Number: 2f97c891c
Issuing Authority
The Conference Equipment tender is issued by the Central Armed Police Forces, under the Ministry of Home Affairs. This authority seeks to procure advanced technology and equipment aimed at enhancing communicative capabilities within their operational framework.
Scope of Work and Objectives
This tender covers the procurement of 98 INCH INTERACTIVE PANEL WITH CPU, FLOOR MOUNT KIT FOR 98 INCH DISPLAY, 4K 12X PTZ CAMERA WITH TRIPOD, DSP WITH 06 CEILING MICROPHONES, AMPLIFIER WITH 4U RACK, and WALL MOUNT SPEAKERS. The primary objective is to enhance conference and communication setups using state-of-the-art equipment that ensures high-quality audio-visual experience during meetings and professional engagements.
Eligibility Criteria
To be eligible for this tender, bidders must:
- Be a registered entity and legally authorized to conduct business in India.
- Possess relevant experience in supplying conference or audiovisual equipment.
- Meet any additional criteria specified in the tender documents regarding past performance and capability in handling similar projects.
Technical Requirements
Bidders must ensure that:
- All proposed equipment meets the latest technical specifications including 4K resolution for cameras and compatibility with PC-based systems.
- Equipment must include necessary certifications and compliance with recognized quality standards.
- The offered products should have a defined warranty period and after-sales service as per industry standards.
Financial Requirements
Bidders are required to provide a detailed pricing structure that includes the cost per unit for the equipment mentioned along with any applicable warranties and service agreements. An Earnest Money Deposit (EMD) will be required to secure the bid submission and demonstrate financial credibility.
Document Submission Details
All supporting documents, proposals, and tender submissions must be formatted as per the guidelines specified in the tender notification. Bidders should ensure that all documentation is complete and submitted via the designated platform by the submission deadline.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups may benefit from certain provisions, which may include but are not limited to:
- Relaxation in eligibility criteria.
- Preferences in the tender evaluation process to encourage participation from MSEs.
Evaluation Process
The evaluation of bids will be conducted based on multiple criteria, including:
- Technical compliance with specified requirements.
- Financial competitiveness in pricing.
- Relevant past experience and capability to deliver the required equipment within the stipulated time frame.
Delivery Locations
The successful bidder will be required to deliver the equipment to specified locations as determined by the Central Armed Police Forces, ensuring timely installation and commissioning if applicable to the tender terms.
Contact Information
For any queries, bidders may contact the tender issuing authority whose details should be referred from the official tender documentation for accurate communication.
Tender BOQ Items
6 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, capable of providing the necessary documentation to validate experience with conference equipment. Registrations must comply with Indian legal guidelines. Bidders should also demonstrate relevant past experience with similar projects to ensure compliance with the tender specifications and standards.
Bidders must provide certificates demonstrating compliance with technical specifications such as ISO certifications or product quality guarantees for all equipment offered. Additionally, all provided equipment must meet specific industry standards for quality and safety, including proving the existence of a robust warranty and after-sales service arrangement.
Payment terms may vary, but typically, the successful bidder can expect a percentage of the contract value to be paid upon successful delivery and installation. Details regarding performance security will be provided in the tender documentation, along with specifics concerning the Earnest Money Deposit (EMD), which acts as a financial guarantee.
The evaluation and selection process will encompass a comprehensive review of technical compliance, supplier financial competitiveness, and relevant experience in executing similar contracts. The tender committee will ensure that bidders meet all required criteria and conformity to standards set forth in the tender specifications.
MSEs will be given priority in the evaluation process, allowing them to compete effectively. Provisions such as relaxed eligibility criteria and encouragement to participate are put in place to foster growth and support of these smaller entities under government procurement policies. Compliance with ‘Make in India’ initiatives will also enhance their ability to win contracts.
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