Tender Title: Operation and Maintenance of Electro-Mechanical Installations
Reference Number: 146393ce9
Issuing Authority/Department: Department of Telecommunications (DOT), Ministry of Communications
Scope of Work and Objectives
The objective of this tender is to solicit comprehensive proposals for the operation and maintenance of electro-mechanical installations across multiple locations in Jhunjhunu. This includes the Electro-Mechanical Installations at T E Building, RSU RIICO, and the Administrative Building in Jhunjhunu. The selected contractor will be responsible for ensuring optimal performance, reliability, and efficient functioning of all mechanical and electrical systems, which include but are not limited to HVAC systems, electrical wiring, and associated controls.
Eligibility Criteria
To qualify for this tender, bidders must be registered legal entities with requisite licenses and experience in similar projects. Bidders should demonstrate a successful track record in the operation and maintenance of electro-mechanical systems. Additionally, any past engagement with governmental agencies and compliance with sector-specific standards will be advantageous.
Technical Requirements
Technical proposals must include detailed plans and methodologies for the maintenance of electro-mechanical installations, including timelines and workforce deployment strategies. Bidders are required to highlight their expertise in various technical aspects such as:
- Preventative and corrective maintenance strategies
- Management of emergency situations
- Energy efficiency improvements
Financial Requirements
Bidders must provide financial statements that demonstrate their capacity to manage the operational costs effectively. A detailed bid breakdown should reflect all associated costs related to the tender requirements. Additionally, an Earnest Money Deposit (EMD) will be required to ensure the commitment of the bidders.
Document Submission Details
Proposals must be submitted electronically through the designated bidding portal, adhering to all specified formats and documentation requirements. All submissions should be complete with technical, financial, and compliance documents as outlined in the tender specifications.
Special Provisions
Bidders from Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate, with special provisions put in place to promote inclusivity in tender participation. Startups may also benefit from exemptions and preferential opportunities in bid evaluation.
Evaluation Process
All proposals will be assessed based on a two-stage evaluation process which will involve a technical evaluation followed by a financial assessment. Factors considered will include the bidder's experience, proposed methodology, compliance with technical specifications, and financial viability.
Delivery Locations
The operational services will be required across multiple sites in Jhunjhunu, primarily including:
- T E Building Jhunjhunu
- RSU RIICO Jhunjhunu
- Administrative Building Jhunjhunu
Contact Information
For further inquiries, bidders may reach out to the Department of Telecommunications via the official channels specified in the tender portal.
In conclusion, this tender seeks qualified bidders who can fulfill the operational and maintenance requirements for significant electro-mechanical installations in Jhunjhunu; advanced understanding of electrical systems and proactive management strategies will be essential for successful participation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with experience in similar operations. Bidders must demonstrate their capability through past project involvements, especially with government projects, to ensure compliance with the quality and standards expected by the Department of Telecommunications. Applicants should be financially stable and adhere to all documentation necessary for successful bid submission.
The technical specifications mandate that bidders include detailed methodologies for maintenance that target efficiency in managing electro-mechanical installations. Proposals should outline preventative maintenance plans, detailing the strategies employed for both emergency responses and routine checks, ensuring systems are reliable and functions are uninterrupted.
The Earnest Money Deposit (EMD) serves as a bid security to guarantee the seriousness of the bidders. Specific amounts and procedures for the EMD submission are stipulated in the tender documentation, and failure to furnish the deposit may result in disqualification from the tender process.
Proposals must be submitted electronically via the designated online portal, ensuring adherence to document formatting and submission instructions outlined in the tender details. All required documents, including technical and financial proposals, must be uploaded by the specified deadline for the bid to be considered valid.
MSEs are provided with special provisions in this tender, designed to encourage their participation and enhance their chances of successful bidding. This could include lower eligibility requirements and additional support tailored to foster participation from emerging businesses and startups in the bidding process, contributing to a thriving local economy through government projects.
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