Department of Telecommunications (DOT) Tender by Telecommunications Consultants India Ltd (GEM/2025/B/6156938)
Hiring of Agency for IT Projects- Milestone basis
Tender Timeline
Tender Title: Hiring of Agency for IT Projects- Milestone Basis
Reference Number: GEM/2025/B/6156938
Issuing Authority: Department of Telecommunications (DOT), Ministry of Communications
The Hiring of Agency for IT Projects- Milestone Basis tender aims to engage qualified agencies capable of delivering specialized IT service solutions. This project is a pivotal initiative by the Department of Telecommunications (DOT), intended to enhance the operational efficiency and technical capabilities within the telecommunications sector.
Scope of Work and Objectives
The primary objective of this tender is to select an agency that can provide IT project management services based on milestone achievements. Services include the development, implementation, and management of IT systems tailored to meet the Department’s needs. The selected agency will be responsible for ensuring timely delivery and adherence to project specifications and quality standards.
Eligibility Criteria
To qualify for this tender, bidders must meet certain eligibility requirements. Prospective agencies need to be registered entities in the relevant sector and demonstrate the capability to manage IT projects effectively. Agencies must also possess adequate experience, technical expertise, and a proven track track record in handling similar projects.
Technical Requirements
Bidders must outline their technical capabilities by submitting relevant project case studies that demonstrate experience in IT project management. This includes being compliant with standard quality assurance procedures and demonstrating adherence to compliance requirements set forth by the Department of Telecommunications.
Financial Requirements
Providers must present a comprehensive financial proposal including all cost components for the project. This includes a breakdown of costs by milestones, ensuring transparency and accountability throughout the tender process. Evidence of financial stability may also be required to assess bidders' efficiency in managing project funding.
Document Submission Details
Bid submissions must be completed in accordance with the formatting guidelines provided by the Department. Agencies should submit all required documentation through the designated portal. Bidders are encouraged to verify their submissions to ensure that all required documents are submitted accurately and in the given format.
Special Provisions
Consideration will be given to Micro, Small, and Medium Enterprises (MSEs), and startup entities, as they are encouraged to participate in this tender. Provisions designed to enhance their participation may include reduced qualification requirements and dedicated support during the bidding process.
Evaluation Process
Bids will undergo a thorough evaluation process based on predefined criteria, which will include the bidder’s technical capabilities, compliance with financial requirements, and strength of past performances. The evaluation will also emphasize the milestone-based approach to project management, aiming for accountability and efficiency.
Delivery Locations
The successful agency will be required to operate in multiple locations specified by the Department of Telecommunications, aligning with project deployment and support requirements.
Contact Information
For further inquiries, agencies can reach out to the Department of Telecommunications through the official communication channels provided. Affiliates are encouraged to seek clarification on any aspect of the tender documentation prior to submission.
The Hiring of Agency for IT Projects- Milestone Basis tender presents an excellent opportunity for qualified bidders to engage in a meaningful partnership with the Department of Telecommunications, contributing to the advancement of IT services within public sector projects. All interested agencies are encouraged to review the tender documents thoroughly and submit their bids in accordance with the outlined requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with demonstrated capabilities in managing IT projects. Bidders should possess relevant experience, including successfully completed projects in the telecommunications sector. Agencies must adhere to specific compliance standards and demonstrate the capacity to meet project milestones.
Bidders seeking to participate in this tender are typically required to provide several certificates, including business registration documentation, proof of past projects, and compliance with quality standards relevant to IT project management. These documents help establish a bidder’s credibility and readiness to undertake the proposed tasks.
The tender documents must be submitted in the specified formats as outlined in the tender notification. Typically, formats include PDF and Word documents. Bidders should adhere strictly to these specifications to ensure successful submission and evaluation of their proposals.
Payment terms will be defined based on the achieved milestones set out in the contract. Bidders must also be prepared to offer a performance security as stipulated in the tender documents, which acts as a guarantee against non-performance or breach of contract terms.
MSEs are provided with additional advantages, including potentially relaxed eligibility criteria and priority consideration during the evaluation process. This tender actively promotes Make in India initiatives, encouraging local enterprise engagement while providing opportunities to contribute to government-led IT projects.
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