Tender Timeline
Tender Title: Rate contract for Automatic Fire Detection systems for Various TE buildings in Hyderabad BA
Tender Reference Number: GEM/2025/B/6162471
Issuing Authority: Department of Telecommunications (DOT), Ministry of Communications
The primary objective of this tender is to establish a rate contract for the supply of various Automatic Fire Detection systems intended for installation in multiple TE buildings located in Hyderabad. The scope includes providing high-quality fire alarm panels, smoke detectors, and associated components while adhering to stringent safety and quality standards.
Scope of Work and Objectives
The tender encompasses the procurement and installation of the following equipment and services:
- 20 zone Microprocessor-based Integrated Networking type fire alarm panels
- 12 zone, 8 zone Microprocessor-based fire alarm panels
- Multi-sensor smoke detectors
- Manual push button stations
- Sounding devices like hooters
- Copper cables for connections
- Various installation and dismantling services related to fire detection panels and detectors
The key objectives include ensuring compliance with safety regulations and enhancing fire safety measures in TE buildings.
Eligibility Criteria
Eligibility to participate in this tender requires bidders to:
- Be a registered entity capable of providing the specified materials and services
- Demonstrate previous experience in supplying fire detection systems or similar products
- Have all necessary licenses and certifications to operate in this field
Technical Requirements
Bidders must meet specific technical specifications, including but not limited to:
- Compliance with IS/IEC standards for fire detection systems
- Provision of warranty and maintenance support for the equipment
- Detailed product specifications including operational capabilities and installation parameters
Financial Requirements
Bidders must provide evidence of financial stability, including:
- Balance sheets for the last three financial years
- Proof of tax compliance
- Any requested Earnest Money Deposit (EMD) details must also be adhered to as part of the submission process
Document Submission Details
Bidders are required to submit the following documents:
- Technical proposal detailing compliance with specifications
- Financial proposal including pricing and payment terms
- All supporting documents as specified in the tender documentation
Submissions are accepted through designated online platforms and must adhere to specified formats.
Special Provisions
- Micro, Small, and Medium Enterprises (MSEs) may receive benefits under government policies to promote small-scale industries.
- Startups can also look out for special provisions aimed at encouraging new businesses through this tender.
Evaluation Process
Bids will be evaluated based on the following criteria:
- Technical evaluation based on specifications and previous experience
- Financial evaluation focusing on pricing and payment terms
- Compliance with the overall project requirements
The awarding authority will take into consideration all submissions, and further information will be shared post-evaluation.
Delivery Locations
The delivery of goods and installation services will primarily take place across various TE buildings situated in Hyderabad.
Contact Information
For any clarifications or further inquiries, refer to the contact details provided in the formal tender documentation.
The tender aims to ensure high standards of fire safety, and participants are encouraged to submit comprehensive and compliant bids to facilitate smooth processing and selection.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying hardware and installation services for Automatic Fire Detection systems. Bidders must demonstrate prior experience in similar projects, possess all necessary licenses, and comply with safety regulations.
Bidders are expected to provide relevant certificates that prove their compliance with industry standards such as IS/IEC. Additionally, tax compliance documents and any specific certifications related to fire safety equipment are mandatory to qualify for this tender.
To participate in this tender, interested bidders must first register on the designated procurement platform. Upon registration, they are required to submit their technical and financial proposals, all necessary documentation, and ensure adherence to the prescribed submission formats.
Bidders must provide a performance security deposit as stipulated in the tender documents. This security serves to assure the authority of the bidder’s commitment to fulfill contract conditions and may be returned upon successful completion of the contract.
The evaluation process involves both technical and financial assessments. Technical proposals will be scrutinized for compliance with specifications, while financial bids will focus on overall pricing and proposed payment terms. The authority will award the contract based on the optimal balance of these criteria, ensuring quality and cost-effectiveness.
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