Education Department Gujarat Tender by Commissionerate Of Technical Education (GEM/2025/B/6193353)

Tender Title: Annual Maintenance Services for Water Purification and Conditioning System (Version 2)
Reference Number: GEM/2025/B/6193353
Issuing Authority: Education Department Gujarat

The Annual Maintenance Services for Water Purification and Conditioning System tender aims to secure services for the comprehensive maintenance of potable water purification systems, specifically focusing on Reverse Osmosis (RO) and Ultra Violet (UV) based systems. The primary objective is to ensure the optimal functioning, reliability, and cleanliness of the designated systems across various locations.

Scope of Work and Objectives

The scope of work includes the following:

• Regular maintenance and servicing of water purification systems to ensure they meet all health standards and regulations.
• Preventive maintenance services including cleaning, sanitization, and quality testing to avert potential breakdowns.
• Repair services for any malfunctioning components of the systems.
• Training and guidance for in-house staff on basic maintenance and operational efficiency.
• Provision of necessary tools and replacement parts as needed.

The ultimate goal is to assure the continuous provision of safe and purified drinking water for the Education Department Gujarat facilities.

Eligibility Criteria

Eligible bidders must meet the following requirements:

• Must be a registered entity and possess valid business licenses required for conducting maintenance services.
• Previous experience in providing maintenance services for water purification systems, preferably in educational or government sectors.
• Capability to handle multiple service requests simultaneously.

Technical Requirements

All submissions must adhere to the following technical specifications:

• Qualification of technical personnel involved in maintenance, with relevant certifications to execute repairs and servicing of RO and UV systems.
• Provision for necessary quality control measures to ensure the water purification process meets or exceeds regulatory hygiene and safety standards.
• Vendors must demonstrate robust monitoring and reporting mechanisms during maintenance procedures.

Financial Requirements

Bidders are required to submit comprehensive financial documents that outline:

• A detailed breakdown of the service charges and associated costs.
• Previous financial statements that reflect their capability to conduct the proposed services sustainably.
• Earnest Money Deposit (EMD) should be included as a part of the financial proposal.

Document Submission Details

Interested bidders are required to submit their proposals via the designated online platform, ensuring all necessary documents are included. This includes:

• Technical proposal outlining qualifications and service offerings.
• Financial proposal detailing costs.
• Any additional certificates or documentation as per eligibility criteria.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs), and there are provisions to promote startup entities that fulfill the eligibility criteria, aligning with the government's vision for supporting local businesses.

Evaluation Process

Tenders will be evaluated based on a two-stage process:

1. Technical Proposal Review: Assessment of technical capabilities and experience.
2. Financial Proposal Review: Evaluation of cost competitiveness and EMD compliance.

The decision will be communicated promptly after the completion of the evaluation.

Delivery Locations

The services are intended for various educational facilities across Gujarat. Specific locations will be designated upon the successful awarding of the tender.

Contact Information

For any queries related to the tender, bidders can reach out to the Education Department Gujarat through the official communication channels provided during the bidding process. It is imperative to adhere to guidelines and ensure compliance with the outlined requirements in submissions.