Tender Timeline
Tender Title: Annual Maintenance Services for Water Purification and Conditioning System
Reference Number: GEM/2025/B/6152448
Issuing Authority:
Department of School Education and Literacy, Ministry of Education
Scope of Work and Objectives
The primary objective of this tender is to procure Annual Maintenance Services for Water Purification and Conditioning Systems, specifically for potable water systems operating under reverse osmosis or UV technology. This includes a comprehensive package of services entailing routine maintenance, emergency repairs, part replacements, and overall system checks to ensure optimal functionality and water quality standards. The services are to be provided across various educational institutions, ensuring that all systems are operating efficiently and reliably.
Eligibility Criteria
Businesses wishing to participate must meet the following eligibility criteria:
- Must be a legally registered entity with necessary certifications.
- Relevant experience in service provision for similar water purification and conditioning systems.
- Financial stability to support service delivery, evidenced by past project performance.
Technical Requirements
Participants must demonstrate the capability to provide maintenance services including but not limited to:
- Regular inspections and servicing of water purification units.
- Compliance with health and safety regulations concerning potable water systems.
- Provision of skilled technicians trained in water purification technologies.
Financial Requirements
Bidders are required to submit a financial statement demonstrating their capacity to undertake this contract. Furthermore, a financial proposal detailing the pricing models for services provided must be included within the documentation.
Document Submission Details
All bids must be submitted electronically through the designated procurement portal. Necessary documents to be included are:
- Company registration certificates.
- Detailed proposal including technical and financial aspects.
- Any pertinent licenses or certifications that align with water purification standards.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs), providing them with benefits in terms of concessional terms and conditions that encourage their active participation. Startups, too, are recognized under this tender, allowing for an inclusive bidding process.
Evaluation Process
Bids will be evaluated based on both technical competencies and financial attractiveness. A weighted scoring system will be employed, ensuring that quality service provision remains a priority. Factors such as prior experience, technical understanding, and pricing will be critically assessed.
Delivery Locations
The services will be delivered across various educational institutions as designated by the Department of School Education and Literacy. Specific locations will be detailed at the time of contract award.
Contact Information
For further inquiries, interested parties are encouraged to check the official procurement portal for designated contact persons within the department. All communication regarding the tender should be directed through the established channels listed therein.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
2 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid legal status, previous experience in providing maintenance services for water purification systems, and ensuring financial capacity backed by necessary documentation. Additionally, bidders must adhere to specific quality and technical criteria set forth in the tender documents to qualify for participation.
Participants are required to comply with technical specifications that include routine maintenance procedures, emergency repair capabilities, and the provision of qualified personnel trained in the operation and maintenance of reverse osmosis or UV-based water purification systems. Adhering to local quality standards for potable water is essential to ensure compliance.
The Earnest Money Deposit (EMD) must be included in the bid submission as a financial guarantee of commitment. The amount and detailed payment procedures will be outlined in the tender documentation, and it is crucial that this is submitted in the specified formats to qualify for the evaluation process.
Bid submission must be made electronically via the official procurement portal. All required documents, including company registration, technical proposals, and financial bids, must be uploaded in the accepted document formats outlined in the tender. Clear guidelines regarding submission timelines and any supplementary materials required will also be specified.
Yes, the tender includes specific provisions to support Micro, Small, and Medium Enterprises (MSEs), allowing them advantageous terms to engage in bidding and win contracts. This includes financial incentives and waived fees, making it easier for smaller businesses to participate in this procurement exercise. Additionally, compliance with ‘Make in India’ policies encourages local content in the procurement process.
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