Government Tender for 11 KV Distribution Network Maintenance at Kandla Port

This government tender invites qualified electrical contractors to bid for an annual rate contract for maintenance and upgrades of the 11 KV distribution network within the license area of Deendayal Port Authority (DPA) at Kandla. The project encompasses comprehensive electrical works including installation, repair, and maintenance of electrical distribution infrastructure. The tender is issued by the Electrical Division of Deendayal Port Authority, located in Kandla, Gujarat. The contract duration is 24 months, with a total estimated cost of approximately ₹68,45,9749.00. Bidders must meet specific eligibility criteria, submit detailed technical and financial proposals, and adhere to the stipulated timelines. The tender process involves multiple stages, including preliminary, technical, and commercial bids, with evaluation based on predefined criteria. This opportunity is ideal for experienced electrical service providers specializing in large-scale port infrastructure projects, electrical maintenance, and distribution network upgrades. Participation requires compliance with government procurement policies, submission of necessary documents, and adherence to the terms and conditions outlined in the tender documents.

The scope of work for this tender includes:

• Installation, repair, and maintenance of 11 KV electrical distribution network within the specified license area of DPA at Kandla.
• Ensuring reliable power supply by maintaining existing infrastructure and upgrading components as necessary.
• Routine inspections and testing of electrical equipment to ensure compliance with safety standards.
• Replacement of damaged cables, transformers, and switches to prevent outages.
• Coordination with port authorities for scheduled outages and work approvals.

The process involves:

1. Site assessment and survey to identify existing infrastructure status.
2. Preparation of detailed work plan including timelines and resource allocation.
3. Execution of electrical works as per approved plans and technical specifications.
4. Regular reporting and documentation of work progress.
5. Final inspection and commissioning of completed works.

Bidders must meet the following eligibility criteria:

• ✓ Must have valid registration and licenses for electrical works.
• ✓ Proven experience in executing large-scale electrical infrastructure projects, especially within port or industrial environments.
• ✓ Submission of Tender Fee and EMD as specified.
• ✓ Submission of Integrity Pact, MSME Certificate (if applicable), and Bid Security Declaration Form.
• ✓ Financial stability demonstrated by an Annual Financial Turnover of at least 50% of the estimated project cost in the last three years.
• ✓ Must possess valid Electrical Contractor License and relevant certifications.

The technical specifications include:

Parameter	Requirement
Voltage Level	11 KV
Equipment Standards	IS standards applicable for electrical distribution
Cable Type	XLPE insulated, armoured cables
Transformers	Oil-cooled, conforming to IS standards
Switchgear	Indoor/outdoor type, compliant with safety standards
Testing	Insulation resistance, continuity, and load testing

Sequential procedure for technical compliance: 1. **Material Inspection** upon delivery. 2. **Installation** as per approved drawings. 3. **Testing and commissioning** before energization. 4. **Documentation** of test results and certifications.

The estimated project cost is approximately ₹68,45,97,49.00, which includes all labor, materials, and overheads. Payment will be made in installments based on project milestones and approved progress reports. The financial proposal must detail:

Cost Component	Amount (INR)
Material Cost	To be quoted
Labor Cost	To be quoted
Equipment Cost	To be quoted
Overheads	To be quoted
Profit Margin	To be quoted

Payment schedule: - **Initial mobilization advance** on contract signing. - **Progress payments** upon completion of specified milestones. - **Final payment** after successful project completion and acceptance.

The bidding process involves the following steps:

1. Registration and document download from the official portal.
2. Submission of preliminary bid with required documents including Tender Fee, EMD, and other certifications.
3. Evaluation of preliminary bids by the authorities.
4. Technical bid opening for qualified bidders.
5. Technical evaluation based on experience, technical compliance, and past performance.
6. Commercial bid opening for technically qualified bidders.
7. Final evaluation and award based on combined scores.

The entire process is scheduled as follows:

Evaluation will be based on:

Criteria	Weightage
Technical capability and experience	40%
Financial stability and turnover	30%
Price competitiveness	20%
Past project performance	10%

Minimum thresholds: - **Technical score must be at least 70%.** - **Financial capacity must meet specified criteria.**

The evaluation will be conducted transparently, with scores assigned based on documented evidence, past references, and bid competitiveness. Bidders scoring below the minimum thresholds will be disqualified from further consideration.

Date	Event	Details
27-06-2025	Bid Submission Deadline	Last date for bid submission at 4:00 PM
27-06-2025	Preliminary Bid Evaluation	Evaluation at 4:30 PM
27-06-2025	Technical Bid Evaluation	Technical assessment at 5:00 PM
To Be Announced	Contract Award	Post evaluation notification

**All bids must be submitted electronically before the deadline.**

For inquiries and assistance, contact:

Name	Designation	Phone	Email
Executive Engineer (E)	Electrical Division	9825227048	nprocure@ncode.in

Address: Electrical Division, Nirman Building, Ground Floor, New Kandla (Kutch)-370210, Gujarat. Bidders are encouraged to participate in vendor training sessions scheduled weekly for guidance on bid submission procedures.

All participating bidders must carefully review the detailed tender documents available for download. The tender process emphasizes transparency, compliance with government procurement policies, and adherence to safety standards. Bidders are advised to ensure all required documents are valid, complete, and submitted within the stipulated timelines. The tender also includes provisions for technical support and training to facilitate smooth participation. For further clarifications, contact the designated authorities as listed above. This tender offers an excellent opportunity for experienced electrical contractors to secure a long-term contract for port infrastructure maintenance, ensuring reliable power distribution and infrastructure resilience.