Government Tender for Annual Maintenance of Pump Sets at Bhavnagar Girls Hostel

This government tender invites qualified electrical contractors to submit bids for the comprehensive annual maintenance of Monoblock Pump sets and Submersible Motor Pump sets at the Samras Girls Hostel in Bhavnagar, Gujarat. The project aims to ensure reliable operation and optimal performance of essential water pumping equipment. The scope includes routine inspections, preventive maintenance, repairs, and replacement of faulty components to maintain uninterrupted water supply. The tender is issued by the Bhavnagar Electrical Division under the Roads and Buildings Department, offering a project duration of 365 days with a budget estimate of approximately ₹66,769.08. Bidders must meet specific eligibility criteria, including valid licenses, tax registrations, and financial solvency. The tender process is open, with detailed technical and financial submission requirements. This opportunity is ideal for experienced electrical service providers specializing in pump maintenance and electrical works, seeking government projects in Gujarat.

The scope of work includes:

• Routine Inspection & Preventive Maintenance: Regular checks of pump sets and motors to identify potential issues.
• Repair & Replacement: Fixing faulty components, replacing worn-out parts, and ensuring optimal functioning.
• Cleaning & Lubrication: Regular cleaning of pump components and lubrication to prevent corrosion and wear.
• Performance Testing: Conducting operational tests to ensure efficiency and safety standards.
• Reporting & Documentation: Maintaining detailed logs of maintenance activities and submitting progress reports.

The process involves:

1. Initial Inspection: Assess existing pump sets and motors.
2. Preventive Maintenance Planning: Schedule routine checks.
3. Execution of Maintenance Tasks: Carry out repairs, cleaning, and part replacements.
4. Performance Verification: Test pump efficiency post-maintenance.
5. Final Reporting: Submit maintenance reports for each cycle.

Specifications include:

Equipment Type	Maintenance Frequency	Key Tasks
Monoblock Pump	Monthly	Inspection, cleaning, lubrication
Submersible Pump	Bi-monthly	Winding checks, sealing, motor testing

All work must comply with technical standards outlined in the tender documents, ensuring safety, durability, and efficiency.

Bidders must fulfill the following eligibility criteria:

• ✓ Must possess a valid Electrical Contractor license issued by the IMP Department.
• ✓ Certified copy of Income Tax PAN Card.
• ✓ Solvency Certificate from a Schedule/Nationalized Bank issued in 2025.
• ✓ GST Registration Certificate.
• ✓ Valid Registration Certificate in E-2 Class or above.
• ✓ Submission of Tender Fee of ₹300 and EMD of ₹1000 in FDR or exemption certificate.

Qualification Parameter	Minimum Requirement
License Validity	Active and valid license issued by IMP Department
Financial Solvency	Solvency Certificate of at least ₹67,000
Tax Registration	GST and PAN valid and active
Experience	Proven experience in electrical pump maintenance

All documents must be current, valid, and compliant with government standards.

The technical specifications include:

Parameter	Requirement
Power Supply	415V, 3-phase, 50Hz
Pump Capacity	Monoblock: 1 HP to 5 HP, Submersible: 1 HP to 10 HP
Material Standards	Components conforming to IS standards
Motor Insulation	Class F or higher
Control Panel	IP65 rated with overload protection

Procedures for technical compliance: - Review existing equipment specifications. - Ensure all replacement parts meet IS standards. - Conduct operational tests post-maintenance. - Document all technical parameters and testing results.

All maintenance activities must adhere to the technical guidelines provided in the tender documents, ensuring safety, efficiency, and longevity of the pump sets.

The estimated project cost is approximately ₹66,769.08. The financial bid should include:

Cost Component	Estimated Amount
Material & Parts	As per actuals
Labor Charges	Fixed or percentage basis
Miscellaneous	Contingencies and transportation

Payment terms: - 30% advance on contract signing. - 40% after completion of 50% work. - 30% after final inspection and approval.

Bidders must submit a detailed financial proposal along with supporting documents. All costs should be inclusive of taxes and duties, and payments will be processed as per the schedule outlined in the tender documents.

The bidding process involves the following steps:

1. Download Tender Documents: Available free of cost from the official portal.
2. Pre-bid Meeting: Attend if clarification is needed.
3. Bid Submission: Upload technical and financial bids electronically before the deadline.
4. Bid Opening: Conducted publicly by the designated authority.
5. Evaluation & Award: Based on technical compliance and financial competitiveness.

Timelines:

Event	Date & Time
Bid Submission Start	06-06-2025 19:30
Bid Submission End	21-06-2025 16:00
Bid Opening	21-06-2025 16:05

**Important:** Bidders must ensure all documents are complete and submitted before the deadline to avoid disqualification.

Evaluation will be based on:

Criteria	Max Score	Weightage
Technical Compliance	50	50%
Financial Offer	50	50%

Factors considered: - Quality and completeness of technical documents. - Past experience in similar maintenance projects. - Cost competitiveness.

Minimum threshold for technical compliance is 70%. Bidders must meet all eligibility criteria and score above the threshold to qualify for award.

Key deadlines for this tender are:

Date	Event	Details
06-06-2025	Tender Release	Bid documents available for download
21-06-2025	Bid Submission Deadline	Last date for bid submission at 16:00
21-06-2025	Bid Opening	Public opening at 16:05

Ensure all submissions are completed before the respective deadlines to participate successfully.

For queries and assistance:

Contact Person:

• The Deputy Executive Engineer, Electrical (R&B) Sub Division, PWD Campus, Panvadi, Bhavnagar

Email:

• deelbvn@gmail.com

Address:

• The Deputy Executive Engineer, Electrical (R&B) Sub Division, PWD Campus, Panvadi, Bhavnagar

Support Team:

• (n)code Solutions, GNFC Ltd.
• Phone: +91-79-40007517, 40007514, 40007515
• Email: nprocure@ncode.in

Bidders are encouraged to contact during working hours for clarifications and training.

All interested bidders must carefully review the detailed tender documents, including technical specifications, terms and conditions, and submission guidelines. Participation requires procurement of a valid Digital Certificate for electronic signing. A free vendor training camp is organized every Saturday at (n)code Solutions, Ahmedabad. Bidders are advised to utilize this opportunity to ensure compliance and smooth submission process. The tender process emphasizes transparency, fairness, and adherence to government procurement standards.