Government Tender for Architectural Consultancy for Sub-Division Office Modernization in Godhra

This government tender invites qualified architectural consultancy firms to participate in the modernization of existing sub-division offices under the Godhara circle office, Gujarat. Managed by Madhya Gujarat Vij Company Limited, this project aims to enhance the infrastructure and operational efficiency of power sector offices. The scope includes comprehensive architectural design, planning, and supervision services. The project is located in Panchmahal district, Gujarat, with an estimated cost of approximately INR 8,55,000. The tender process is open to experienced firms with relevant credentials in civil and architectural works. The bid submission window opens on May 21, 2025, and closes on June 16, 2025. The project offers an EMD of INR 8,600, ensuring serious participation. Bidders are encouraged to review detailed tender documents, including the notice, conditions, and Schedule B, available for download. The project timeline involves preliminary and secondary evaluation stages, with bid validity of 180 days, providing ample opportunity for qualified firms to secure this contract for government infrastructure development.

The selected architectural consultancy will be responsible for the following tasks:

• Conduct site surveys and assessments for existing sub-division offices.
• Develop detailed architectural designs and modernization plans.
• Prepare comprehensive project proposals aligned with government standards.
• Coordinate with relevant authorities for approvals and compliance.
• Oversee construction supervision and quality control.
• Provide technical consultancy throughout project execution.

The scope includes:

Service Component	Description
Design & Planning	Architectural drawings, space optimization, and modernization layouts
Documentation	Preparation of tender documents, specifications, and approval drawings
Supervision	On-site supervision during construction to ensure adherence to designs
Compliance	Ensure all modifications meet local building codes and safety standards

Key deliverables include detailed design reports, approval submissions, and progress reports. The process involves initial assessment, design development, approval, and construction supervision, ensuring timely project completion.

✓ Must have valid registration and licensing for architectural consultancy services.
✓ Proven experience in civil and architectural works, particularly in government projects.
✓ Ability to provide comprehensive design, supervision, and project management services.
✓ Financial stability demonstrated through relevant financial documents.

Qualification Criteria	Minimum Requirement
Experience	At least 5 years in architectural consultancy
Turnover	Minimum annual turnover of INR 50 lakhs in the last 3 years
Certifications	Valid registration with relevant authorities
Past Projects	Successful completion of similar government infrastructure projects

✓ Bidders must submit all required documents, including proof of experience, financial stability, and registration certificates.

The consultancy must adhere to the following technical parameters:

Parameter	Specification
Design Standards	BIS, local building codes, and safety regulations
Software Tools	AutoCAD, Revit, or equivalent for design development
Submission Format	Digital and hard copies as specified
Timeline	Initial assessment within 15 days of award, design submission within 30 days
Supervision	On-site presence during key construction phases

The process involves detailed site analysis, preliminary design, stakeholder consultation, final approval, and supervision. Bidders should ensure technical compliance with all specified standards.

The estimated project cost is INR 8,55,000, with a bid security deposit (EMD) of INR 8,600. The financial proposal should include detailed cost breakdowns covering design, supervision, and miscellaneous expenses. Payment terms are linked to project milestones, with 30% payable upon approval of initial designs, 50% on project progress, and remaining 20% after completion and approval.

Cost Element	Percentage	Remarks
Design & Planning	40%	Post-approval
Supervision	50%	During construction
Miscellaneous	10%	Contingencies

Bidders must submit financial documents demonstrating their capacity to undertake projects of this scale and adhere to the specified budget constraints.

The bidding process involves the following steps:

1. Download and review detailed tender documents from the official portal.
2. Submit the tender fee and EMD before the deadline.
3. Attend pre-bid meetings if scheduled.
4. Submit technical and financial bids electronically via the nProcure portal by June 16, 2025, 16:00 hrs.
5. The bids will undergo preliminary and secondary evaluations on scheduled dates.
6. The successful bidder will be notified and invited for contract signing.

Key Dates	Details
Bid Submission Start	21-05-2025 00:00
Bid Submission End	16-06-2025 16:00
Document Download End	15-06-2025 18:00
Evaluation Date	16-06-2025 to 17-06-2025
Contract Award	Post-evaluation

All bidders must ensure compliance with submission procedures and deadlines to qualify for consideration.

Bids will be evaluated based on the following criteria:

Criteria	Weightage
Technical competence and experience	50%
Financial stability and cost	30%
Past project performance	20%

Minimum qualifying marks are set at 60% for technical evaluation. The bid with the highest combined score will be selected. Factors such as adherence to specifications, quality of previous work, and financial robustness will be key evaluation factors.

Date	Event	Details
21-05-2025	Bid Start Date	Tender documents available for download
15-06-2025	Document Download Deadline	Last date to download tender documents
16-06-2025	Bid Submission Deadline	Final date for bid submission at 16:00 hrs
16-06-2025	Preliminary Evaluation	Scheduled at 17:00 hrs
17-06-2025	Secondary Evaluation	Final evaluation and decision
Post-approval	Contract Award	Notification and signing

**Critical dates** include bid opening and submission deadlines, which must be strictly adhered to for participation.

For inquiries and assistance, bidders can contact:

Name	Role	Contact Details
H R Shah	Bid Inviting Officer	Phone: 9925208255
Madhya Gujarat Vij Company Limited	Organization	Address: MGVCL Godhra Circle, Gujarat
Support Team	Technical Support	Email: nprocure@ncode.in, Phone: +91-79-40007517

Bidders are encouraged to reach out for clarifications and support regarding tender procedures and document downloads.

Participants are advised to carefully review all tender documents, including the notice, conditions, and Schedule B, linked in the official portal. All submissions must comply with the specified formats and deadlines. The tender process is conducted electronically, requiring valid digital certificates for signing bids. Free training sessions are available for bidders to familiarize themselves with the online process. Ensure all eligibility and technical criteria are met to avoid disqualification. The project aims to improve government infrastructure and offers a significant opportunity for experienced architectural firms to contribute to public sector development in Gujarat.