Government Tender for Civil Works: Bi-ennial Rate Contract for WTPS Cleaning

This government tender invites qualified civil contractors to participate in a Bi-ennial Rate Contract (BRC) for comprehensive cleaning services at Wanakbori Thermal Power Station (WTPS). The project encompasses general cleaning of service buildings, outside buildings, and roads within the Power House (PH) area. The scope is designed to ensure a clean and safe environment, supporting the operational efficiency of the power station. The tender is open to experienced firms with relevant credentials, financial stability, and proven track records in similar civil and cleaning works. The contract duration is 24 months, with a total estimated cost of approximately ₹11.23 crore. The bidding process involves multiple stages, including preliminary, technical, and commercial evaluations, with deadlines set for June 9, 2025. Interested bidders must adhere to the eligibility criteria, submit all required documents, and participate through the official e-Procurement portal. This opportunity is ideal for civil contractors specializing in industrial cleaning, facility maintenance, and infrastructure services within the power and energy sector.

The scope of work includes:

• General cleaning of service buildings, outside buildings, and roads within the WTPS premises.
• Maintenance of cleanliness in designated areas to ensure safety and operational efficiency.

The process involves:

1. Preliminary Preparation: Bidders must review tender documents and ensure compliance.
2. Site Inspection: Conduct site visits if necessary to understand the scope.
3. Submission of Technical Bid: Include experience certificates, bank solvency certificates, and other technical documents.
4. Financial Bid Submission: Provide percentage rates for the specified work.
5. Contract Award: Successful bidder will be awarded the contract for 24 months.

Key Deliverables	Specifications
Cleaning of service buildings	Daily and periodic cleaning as per standards
Road and outside building cleaning	Sweeping, washing, and debris removal
Safety and environmental compliance	Adherence to safety norms and environmental regulations

- **Tools & Tackle:** List of equipment and technical personnel must be provided. - **Labor Management:** Ensure group insurance, license renewals, and compliance with labor laws.

All work must meet the specifications outlined in the tender document, ensuring high standards of cleanliness and safety.

• ✓ Must have experience in similar civil or cleaning works, supported by relevant certificates and past orders.
• ✓ Bank solvency certificate of at least 20% of the estimated contract value from a nationalized bank.
• ✓ Must submit an unconditional tender guarantee.
• ✓ Valid GST Registration, PAN, and I.T. No.
• ✓ Details of PF Code and group insurance for contract labor.
• ✓ Valid labor license for contract workers.
• ✓ List of tools, technical personnel, and supervisory staff.

Qualification Requirement	Details
Experience	Proven experience in civil/cleaning projects worth minimum specified value
Financial	Bank solvency certificate of at least 20% of estimated cost
Documentation	All required statutory licenses and registrations
Technical	Adequate tools, manpower, and supervisory staff

Bidders must meet all eligibility criteria to qualify for the technical evaluation.

The technical specifications include:

Parameter	Requirement
Cleaning Equipment	Modern, industrial-grade tools suitable for large-scale cleaning
Workforce	Skilled personnel trained in industrial cleaning standards
Safety Standards	Compliance with OSHA and local safety norms
Environmental Norms	Use of eco-friendly cleaning agents and waste disposal practices

Procedures:

• Conduct site assessment.
• Prepare a detailed work plan.
• Deploy trained personnel and equipment.
• Execute cleaning as per schedule.
• Regular quality checks and reporting.

All technical aspects must align with the specifications detailed in the tender document to ensure safety, efficiency, and environmental compliance.

The estimated contract cost is approximately ₹11,23,05,70.36. The financial proposal must include:

Cost Element	Amount (INR)
Total Estimated Cost	11,23,05,70.36
Bid Security (EMD)	₹1,12,306.00

Payment terms: - 10% advance payment on contract signing. - Monthly payments based on work completion. - Final settlement after completion and inspection.

Bidders should submit competitive percentage rates for the scope of work, which will be evaluated during the commercial stage. All financial proposals must be valid for 180 days from the bid submission date.

The bidding process involves the following steps:

1. Download Tender Document: Free of cost from the official portal.
2. Pre-bid Meeting: Attend if required for clarifications.
3. Bid Submission: Upload technical and financial bids before the deadline.
4. Preliminary Evaluation: Conducted on 10-06-2025 at 15:00.
5. Technical Evaluation: Completed by 10-06-2025 at 15:30.
6. Commercial Evaluation: Based on percentage rates.
7. Contract Award: To the successful bidder.

Timeline	Date & Time
Bid Submission Deadline	09-06-2025 18:00
Technical Evaluation	10-06-2025 15:30
Contract Award Notification	Post evaluation

**Important:** Bidders must ensure submission of all mandatory documents and adhere to the specified timelines.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence and experience	40%
Financial competitiveness	30%
Compliance with eligibility criteria	20%
Past performance and references	10%

Minimum thresholds: - **Technical score of at least 70%.** - **Financial bid must be within reasonable limits.**

The evaluation will be transparent, and only those meeting all criteria will proceed to contract award.

Date	Event	Details
21-05-2025	Bid Submission Start	Bidders can start submitting bids from this date
09-06-2025	Bid Submission End	Last date and time for bid submission: 18:00
10-06-2025	Evaluation Stages	Preliminary at 15:00, Technical at 15:30
10-06-2025	Final Notification	Contract award to be communicated
09-06-2025	Document Download End	Last date for downloading tender documents

**Note:** Bidders are advised to adhere strictly to these deadlines to ensure participation.

For queries and clarifications, contact:

Chief Engineer [C & O], Wanakbori TPS
Email: wtps.ceg@gebmail.com

Contact Person	Designation	Email	Phone
Chief Engineer	C & O	wtps.ceg@gebmail.com	N/A

Bidders can also visit the official e-Procurement portal for updates and submission details.

All bidders must ensure compliance with the tender terms and conditions, including submission of all mandatory documents, adherence to safety and environmental norms, and timely bid submission. A free vendor training camp is organized every Saturday at (n)code solutions, Ahmedabad, to assist bidders in understanding the process. For further assistance, contact the support team at (n)code solutions or visit the official tender portal. Bidders are encouraged to review the detailed tender documents available for download to ensure full compliance and preparedness.