Government Tender for Cleaning & Sweeping of Phase-1 Roads at Diamond Research City, Surat

This government tender invites qualified contractors to provide comprehensive cleaning and sweeping services for Phase-1 roads at Diamond Research and Mercantile City Limited, Khajod, Surat. The project aims to maintain high standards of cleanliness through manual and mechanized cleaning methods, ensuring a hygienic environment in the urban development zone. The tender is issued by Surat Municipal Corporation, targeting experienced service providers in municipal cleaning operations. The project duration is set for 1 year, with a focus on effective road maintenance and public safety. Bidders must meet specific eligibility criteria, including submission of tender fee, EMD, and relevant documents. The tender offers an excellent opportunity for companies specializing in housekeeping services, urban sanitation, and municipal maintenance to participate in a prestigious government project. The total estimated value of the contract ranges between INR 10 lakh to INR 15 lakh, depending on the scope of work and bid submissions. This tender is open to qualified service providers who can demonstrate technical expertise and financial stability to deliver quality cleaning solutions in a timely manner.

The scope of work includes:

• Manual cleaning of roads, footpaths, and surrounding areas.
• Mechanized cleaning using street sweepers and other machinery.
• Regular removal of debris, dust, and litter from designated roads.
• Maintenance of cleanliness standards as per municipal guidelines.

The process involves:

1. Initial site assessment and planning.
2. Deployment of cleaning teams and machinery.
3. Daily cleaning schedules and supervision.
4. Monitoring and quality control to ensure compliance.
5. Final inspection and reporting.

Key deliverables include:

Service	Specification
Manual Cleaning	Sweeping of roads and footpaths
Mechanical Cleaning	Use of street sweepers and mechanized tools
Debris Removal	Collection and disposal at approved sites
Reporting	Weekly and monthly progress reports

Bidders must ensure adherence to safety standards, timely execution, and environmental regulations during the project duration.

• ✓ Must have valid registration and licensing for municipal cleaning services.
• ✓ Proven experience in urban sanitation projects with at least 2 completed contracts in the last 3 years.
• ✓ Submission of Scan Copy of Tender Fee (INR 2832) and EMD (INR 100,000).
• ✓ All required documents as per tender conditions, including certificates and technical credentials.

Qualification Criteria	Minimum Requirement
Financial Stability	Annual turnover of at least INR 50 lakhs in the last 2 years
Technical Capability	Demonstrated experience in similar cleaning projects
Certification	Valid ISO or equivalent certification for sanitation services
Legal Compliance	No pending legal cases or violations

Bidders must meet all eligibility criteria to qualify for the tender process.

The technical specifications include:

Parameter	Requirement
Cleaning Machinery	Street sweepers with minimum capacity of 3 cubic meters
Manual Tools	Brooms, dustpans, and safety gear
Disposal	Approved waste disposal sites
Safety Standards	Compliance with local safety and environmental norms

Sequential procedures:

1. Conduct site survey.
2. Deploy machinery and manpower.
3. Execute cleaning as per schedule.
4. Monitor quality and safety.
5. Submit progress reports.

The estimated contract value ranges from INR 10,00,000 to INR 15,00,000 based on scope and bid submissions. The financial proposal should include:

Cost Component	Estimated Cost
Tender Fee	INR 2832 (non-refundable)
EMD	INR 100,000
Service Charges	As per bid

Payment terms: - **50%** advance upon contract signing. - **Remaining 50%** after completion and approval. - Payments will be made through electronic transfer based on submitted invoices and compliance reports.

The bidding process involves:

1. Download tender documents from the official portal.
2. Prepare and submit technical and financial bids online before the deadline.
3. Bid opening will be conducted publicly by the designated authority.
4. Evaluation based on technical compliance and financial competitiveness.
5. Awarding of contract to the successful bidder.

Timelines:

Event	Date	Details
Bid Submission Start	09-06-2025 18:00	Online via portal
Bid Submission End	30-06-2025 18:00	Last date for submission
Bid Opening	To be notified	Public process

Ensure all documents are complete and submitted as per instructions to avoid disqualification.

Evaluation will be based on:

Criteria	Max Marks	Weightage
Technical Proposal	70	70%
Financial Bid	30	30%

Factors considered: - Experience and past performance. - Technical equipment and manpower. - Cost competitiveness. - Compliance with eligibility criteria.

Minimum qualifying marks for technical evaluation: 50 marks. Bidders must meet all criteria to qualify for financial evaluation.

For queries and assistance, contact:

Name	Organization	Phone	Email
Surat Municipal Corporation	Surat Mahanagar Seva Sadan	8866200661	info@suratmunicipal.gov.in
Tender Support	(n)Code Solutions	+91-79-40007517	nprocure@ncode.in

Bidders are encouraged to seek clarifications before the deadline to ensure compliance and smooth submission process.

All bidders must adhere to the terms and conditions specified in the tender documents. A free vendor training camp will be organized every Saturday at (n)Code Solutions, Ahmedabad, to assist bidders in online submission procedures. The tender process is conducted through the official NPROCURE portal, ensuring transparency and fairness. Bidders should verify all documents and ensure compliance with technical and financial specifications to enhance their chances of winning this prestigious municipal contract.