Tender Title: Mechanized Internal and External Cleaning and Watering of Primary Train Coaches

Reference Number: 21be0da57

Issuing Authority: Indian Railways, Ministry of Railways

The Tender 21be0da57 invites qualified bidders to participate in contracting services focused on the mechanized internal and external cleaning and watering of primary train coaches. This tender encompasses a substantial opportunity for both large enterprises and qualified small businesses. It aims to enhance the cleanliness, hygiene, and overall service quality of train operations, with an expected supply scheduled across a significant number of coaches and related facilities.

Scope of Work and Objectives

The bidding scope includes but is not limited to the following:

• Cleaning of Primary Train Coaches: Delivery of mechanized cleaning services including comprehensive internal and external cleaning for approximately 16,688 primary train coaches.
• Cleaning of Platforms: Cater to around 8,471,029 square meters of depot premises ensuring all cleaning parameters meet industry standards.
• Provision of Toiletries in AC Coaches: Supply two paper rolls and two odonil hand-wash in toilets across 9,490 coaches.
• On Board Housekeeping Services: Engage a team of three personnel per rake for housekeeping services in all AC and Sleeper coaches over a span of 730 days.

The primary objective is to ensure that all services meet the stringent safety and hygiene standards set by the Indian Railways.

Eligibility Criteria

Bidders must demonstrate compliance with specific eligibility criteria, which includes being a legally registered entity, and fulfilling all relevant government licensing requirements. A focus on the experience in similar contracts or working relationships with public sector organizations may also be important.

Technical Requirements

All bidders must exhibit a robust technical background capable of delivering the specified services. Required competencies include, but are not limited to:

• Proven methods of mechanized cleaning
• Compliance with environmental and safety regulations
• Quality assurance mechanisms to ensure high standards of service delivery

Financial Requirements

Bidders are expected to present sound financial standing, including necessary certifications, audit reports, and any other documents that establish credibility. An Earnest Money Deposit (EMD) is typically required, which serves as a financial security and goodwill to ensure that bids are made in good faith.

Document Submission Details

All participating bidders must compile and submit the required documents electronically. This includes properly filled bid forms, financial statements, and proof of eligibility. The submission must adhere strictly to prescribed formats to qualify for evaluation.

Special Provisions

Special consideration may be given to Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation to foster inclusivity in the bidding process. These entities may benefit from provisions that support local business initiatives as stipulated under the current policies.

Evaluation Process

Bids will undergo a rigorous evaluation process involving:

• A technical evaluation to ensure compliance with the specified requirements
• A financial evaluation where cost-effectiveness and value for money will be critical
• Transparency throughout the evaluation process ensuring all aspects are thoroughly checked before awarding the contract

Delivery Locations

The services under this tender will be delivered across various locations associated with Indian Railways, including primary train stations and depots as specified within the mentioned quantities.

Contact Information

For further clarification or questions regarding the bidding process or requirements, interested participants are encouraged to refer to official channels available through the Ministry of Railways. Please ensure that all inquiries are made in accordance with pre-defined communication protocols, as outlined in the tender documents.