Government Tender for Courier Service at Saurashtra University, Rajkot

This government tender invites qualified courier service providers to submit bids for providing reliable courier and logistics services to Saurashtra University, Rajkot. The project aims to ensure efficient document and parcel delivery within specified timelines, supporting the university's administrative and academic functions. The tender is open to experienced logistics companies with proven track records in handling institutional courier services. The scope includes timely pickup, secure transportation, and delivery of documents and parcels, adhering to the university’s standards. The estimated project cost is approximately INR 10,00,000, with a completion period of 24 months. Bidders must meet eligibility criteria, including submission of necessary documents and security certificates. The tender process involves technical and financial evaluations, with bid submission deadlines set for June 12, 2025. This opportunity is ideal for logistics firms seeking to collaborate with government institutions in Gujarat, offering a chance to demonstrate operational excellence in the education sector.

The selected courier service provider will be responsible for the following:

• Pickup and delivery of documents and parcels from designated university locations.
• Ensure timely and secure transportation of all consignments.
• Maintain confidentiality and integrity of all documents.
• Provide tracking and reporting facilities to university officials.

The process includes:

1. Registration and bid submission via the official portal.
2. Technical evaluation based on submitted documents.
3. Financial bid evaluation for qualified bidders.
4. Contract award to the successful bidder.

Service Specifications	Details
Delivery Timelines	Within 24 hours for local, 48 hours for regional deliveries
Service Area	Saurashtra region, Gujarat
Security Measures	GPS tracking, CCTV surveillance, secure packaging
Reporting	Weekly performance reports

The provider must ensure compliance with all applicable laws and university policies, including data security and confidentiality standards.

✓ Must have a valid license for courier and logistics services.
✓ Must submit all required documents as specified in the tender documents.
✓ Proven experience in institutional courier services with at least 3 years of operation.
✓ Financial stability demonstrated through recent financial statements.

Qualification Criteria	Minimum Requirement
Turnover	INR 50 lakhs in the last fiscal year
Certification	Valid GST registration and relevant licenses
Past Experience	Successful execution of similar courier contracts in government or educational institutions
Technical Capability	Adequate fleet, trained personnel, tracking systems

**Note:** Bidders must provide proof of eligibility and submit all mandatory documents before the bid deadline.

The courier service provider must utilize vehicles capable of handling various parcel sizes, equipped with GPS tracking for real-time monitoring. All vehicles should meet safety standards as per government regulations. The provider shall implement secure packaging protocols to prevent damage or theft. The delivery process must include sequential steps:

• Order receipt and scheduling
• Pickup from designated points
• Transportation with GPS tracking
• Delivery confirmation and acknowledgment

Technical Parameter	Specification
Vehicle Type	Light commercial vehicles, bikes
Tracking System	GPS-enabled, real-time updates
Security Features	CCTV, sealed parcels
Delivery Timeframe	24-48 hours based on location

Bidders should demonstrate their technical capacity through documentation and operational plans during the evaluation process.

The estimated project cost is INR 10,00,000, with a bid security deposit (EMD) of INR 30,000. The financial bid must include a detailed breakdown of costs for local and regional deliveries, including transportation, packaging, and reporting services. Payment terms are linked to delivery milestones and performance benchmarks. The successful bidder will be paid monthly based on verified deliveries, with invoices submitted and approved by the university. The bid price should be valid for 180 days from the submission deadline.

Cost Component	Estimated Cost (INR)
Transportation	6,00,000
Packaging & Handling	2,00,000
Reporting & Tracking	1,00,000
Miscellaneous	1,00,000

Total estimated cost: INR 10,00,000. Bidders must include all applicable taxes and fees in their proposals.

Interested bidders must first register on the official portal and submit all required documents. The bidding process involves:

1. Download tender documents and review all terms.
2. Attend the pre-bid meeting (if scheduled).
3. Submit technical and financial bids before the deadline.
4. Technical evaluation scheduled for June 17, 2025.
5. Financial evaluation scheduled for June 18, 2025.
6. Bid opening will be conducted publicly at the university.

Important Dates	Details
Bid Submission Start	May 22, 2025
Bid Submission End	June 12, 2025, 6:00 PM
Technical Evaluation	June 17, 2025, 12:00 PM
Financial Evaluation	June 18, 2025, 12:00 PM

**All bids must be submitted electronically** through the official portal. Late submissions will be rejected. Bidders are advised to ensure compliance with all technical and financial documentation requirements.

The evaluation will be based on a combined scoring system:

Criteria	Max Points	Weightage
Technical competence	50	50%
Past experience	20	20%
Cost competitiveness	30	30%

**Minimum qualifying marks** in technical evaluation are 35 points. Bidders must meet all eligibility criteria and submit complete documentation. The final award will be based on the highest combined score, considering both technical and financial evaluations. Factors such as delivery time, security measures, and reporting capabilities will also influence scoring.

Date	Event	Details
22-05-2025	Bid Submission Start	Bidders can begin submitting bids online
12-06-2025	Bid Submission End	Last date for bid submission, 6:00 PM
17-06-2025	Technical Evaluation	Evaluation of technical bids at 12:00 PM
18-06-2025	Financial Evaluation	Financial bid evaluation at 12:00 PM
20-06-2025	Award Notification	Expected date for contract award
12-06-2025	Document Download Deadline	Last date to download tender documents

**Note:** All deadlines are strict; late submissions will be disqualified.

For queries and assistance, contact:

Dr. R. G. Parmar

• Organisation: Saurashtra University, Rajkot
• Email: general@sauuni.ac.in
• Address: Saurashtra University, Rajkot
• Phone: +91-XXXX-XXXXXX (if available)

Bidders are encouraged to communicate via email for clarifications. All correspondence must include the tender reference number SAUUNI/GENERAL/04/2025-26. Support for online bid submission is available through the designated helpdesk, with contact details provided on the official portal.

Bidders should review all tender documents thoroughly, including the terms and conditions, specifications, and evaluation criteria. Participation requires procurement of a valid Digital Signature Certificate (DSC) as per Indian IT laws. A free vendor training session will be organized to assist bidders in online submission procedures. The university reserves the right to accept or reject any bid without assigning reasons. All communication regarding amendments or clarifications will be posted on the official procurement portal. Bidders are advised to monitor the portal regularly for updates.