Government Tender for Providing and Installing Gym, Sports Equipment & Sports Complex Maintenance

This government tender invites qualified contractors to offer comprehensive services for a sports complex located in Surat. The project involves providing, installing, and maintaining gym, health club, sports, and allied equipment. The scope includes managing memberships, operating facilities, and ensuring high-quality sports amenities for the public. The tender is issued by Surat Municipal Corporation under the Surat Mahanagar Seva Sadan department. The contract duration is 10 years, offering a long-term opportunity for experienced service providers in the sports and recreation industry. Key details include:

Tender Title	Participation Offer for Sports Complex Operations in Surat
Location	T.P.S. No. 08 (Umarwada), Near Smimmer College, East Zone
Duration	10 Years
Estimated Value	Not specified explicitly, but includes equipment and service costs
Bid Deadline	24 June 2025, 6:00 PM
Bid Opening	24 June 2025, 6:00 PM

This tender offers a significant opportunity for companies specializing in sports infrastructure, gym equipment, facility management, and recreational services to collaborate with a prominent municipal authority. Bidders must meet eligibility criteria and submit all required documentation to qualify for participation.

The scope of work for this tender includes:

• Provision of gym, health club, sports, and allied equipment as per specifications detailed in the tender documents.
• Installation and commissioning of all equipment at the designated sports complex.
• Operation, maintenance, and management of the sports complex facilities, including swimming pool, cafeteria, and playground.
• Membership management, including booking, billing, and transfer of memberships.
• Facility upkeep ensuring safety, cleanliness, and operational efficiency.

Key deliverables include:

• Delivery and installation of all specified equipment.
• Training of staff for equipment operation and maintenance.
• Regular maintenance schedules and reports.
• Management of memberships and facility bookings.

Sequential process:

1. Submission of bid with all required documents.
2. Evaluation and shortlisting.
3. Contract award and signing.
4. Equipment delivery and installation.
5. Operational commencement.
6. Ongoing maintenance and management.

Equipment Specifications	Details
Gym Equipment	As per Annexure A in tender documents
Swimming Pool	Size, filtration, and safety standards as specified
Play Area	Age-appropriate play equipment

**Important requirements:** - All equipment must meet safety and quality standards. - The bidder must provide comprehensive operation and maintenance manuals. - Facility management must adhere to local safety and health regulations.

Bidders must fulfill the following eligibility criteria:

• ✓ Must have valid registration and licensing for sports and recreation services.
• ✓ Proven experience in managing sports complexes or similar facilities for at least 3 years.
• ✓ Financial stability demonstrated through recent audited financial statements.
• ✓ Submission of all mandatory documents including Tender Fee, EMD, and relevant certifications.
• ✓ Must possess valid digital signature certificates for electronic bidding.

Qualification Requirements	Details
Experience	Minimum 3 years in sports facility management
Financial Criteria	Turnover of at least INR 50 lakh in the last fiscal year
Certification	ISO or equivalent certifications preferred
EMD	INR 700,000 (as specified)
Documents	As listed in the eligibility section and tender documents

**Note:** Non-compliance with eligibility criteria will result in disqualification.

The technical specifications include:

Parameter	Requirement
Equipment Standards	ISO certified, CE marked, or equivalent
Capacity	Gym equipment suitable for adult users, with adjustable features
Pool	Minimum size of 25 meters, equipped with modern filtration
Safety	Compliance with local safety standards and regular safety audits

**Procedures:** - Equipment delivery as per schedule. - Installation under supervision. - Testing and quality assurance. - Staff training on equipment operation.

Technical compliance: All equipment and facilities must adhere to the specifications detailed in the tender documents, ensuring safety, durability, and user comfort.

The estimated financial scope covers equipment procurement, installation, and operational management for 10 years. The tender includes a bid security deposit of INR 700,000. The financial proposal should include:

Cost Component	Estimated Cost (INR)
Equipment Purchase	To be quoted by bidder
Installation & Setup	To be quoted by bidder
Annual Maintenance	To be quoted by bidder
Management Fees	To be quoted by bidder

**Payment terms:** - Initial payment upon contract signing. - Progress payments linked to milestones. - Final payment after successful project completion. - Payments will be processed based on submission of invoices and compliance reports. **Bid validity period:** 120 days from bid submission deadline.

The bidding process involves the following steps:

1. Download and review tender documents from the official portal.
2. Attend the pre-bid meeting if scheduled.
3. Prepare and submit the technical and financial bids electronically before the deadline.
4. Bids will be opened publicly on the scheduled date.
5. Evaluation of bids based on predefined criteria.
6. Notification of shortlisted bidders.
7. Clarifications or negotiations if required.
8. Final award and signing of contract.

Important timelines:

Event	Date	Details
Bid Submission Start	10-06-2025	5:30 PM
Bid Submission End	24-06-2025	6:00 PM
Bid Opening	24-06-2025	6:00 PM

**Note:** Bidders must ensure compliance with all submission requirements and deadlines.

Bids will be evaluated based on:

Criteria	Weightage
Technical Compliance	50%
Experience & Past Performance	20%
Financial Offer	20%
Innovation & Value Addition	10%

**Minimum thresholds:** - Technical compliance score must be at least 70%. - Financial bids will be scored inversely proportional to quoted prices. - Bidders must meet all eligibility criteria to qualify. Evaluation will be transparent, and the highest scoring bid will be awarded the contract.

Date	Event	Details
10-06-2025	Bid Start Date	Bidders can download tender documents and prepare bids
24-06-2025	Bid End Date	Last date for bid submission, 6:00 PM
24-06-2025	Bid Opening	Public bid opening at 6:00 PM
25-07-2025	Award Notification	Expected date for contract award notification

**Critical deadlines:** Ensure all documents are submitted before 6:00 PM on 24-06-2025.

For further inquiries or assistance:

Contact Person	Deputy Municipal Commissioner (D)
Address	EAST ZONE (VARACHHA)-A, VAHIVATIBHAVAN, SAIFEE SOCIETY, LAMBE HANUMAN ROAD, SURAT
Phone	8000025222
Email	Not specified
Office Hours	10:00 AM to 5:00 PM, Monday to Saturday

Bidders are encouraged to contact the designated officer for clarifications and support regarding tender procedures and document submission.

All interested bidders must download the tender documents from the official portal and ensure compliance with all terms and conditions. A free vendor training session is organized every Saturday from 4:00 to 5:00 PM at (n)Code Solutions, GNFC Ltd., Ahmedabad, to assist bidders in understanding the electronic bidding process. The tender process emphasizes transparency and fairness, and bidders are advised to review all instructions carefully. The Surat Municipal Corporation reserves the right to accept or reject any bid without assigning reason.