Government Tender for Hiring 12-Seater Diesel AC Jeep Vehicles for Power Sector Operations

This government tender invites qualified vehicle service providers to supply 12-seater diesel-driven AC Jeep vehicles (such as Force, Toofan, Cruiser models) for Gujarat Energy Transmission Corporation Limited (GETCO). The contract duration is 24 months, supporting power sector operations at the 220 KV Halvad Substation. The project aims to ensure reliable transportation for Deputy Engineers and other officials, facilitating efficient power transmission operations. The tender is open to registered transport service providers with relevant vehicle documentation and financial stability. The key details include a total estimated cost of approximately ₹15,13,386, with a bid submission deadline of June 24, 2025. Interested bidders must adhere to specified eligibility criteria, submit technical and financial bids electronically, and meet all documentation requirements. This opportunity is ideal for transport companies specializing in government vehicle contracts, with a focus on power and energy sector support services.

The selected contractor will be responsible for providing 12-seater diesel AC Jeep vehicles on a rental basis for Gujarat Energy Transmission Corporation Limited (GETCO) at the 220 KV Halvad Substation.

• Key deliverables include:

  • Supplying vehicles that meet specified technical standards
  • Ensuring vehicles are insured, registered, and compliant with all legal requirements
  • Maintaining vehicles in good operational condition throughout the contract period
  • Providing vehicles for 12 hours daily and covering 3000 km/month.

• The process involves:

  1. Submission of technical and financial bids via the official e-Procurement portal.
  2. Technical evaluation based on submitted documents.
  3. Financial bid opening for qualifying bidders.
  4. Contract award to the successful bidder.

Vehicle Specifications	Details
Model	Force/Toofan/Cruiser etc.
Seating Capacity	12 Seaters
Fuel Type	Diesel
AC	Yes
Valid Documents	R.C Book, Insurance, Permit, Fitness Certificate

- The contractor must ensure timely vehicle availability, proper documentation, and compliance with safety standards throughout the contract duration.

• The contract period is 24 months, with options for renewal based on performance.

• ✓ Must have valid vehicle registration, insurance, and fitness certificates.
• ✓ Must possess a valid Driving License for Taxi base.
• ✓ Must provide GST Registration with an active GST number.
• ✓ Must submit MSME Certificate (if applicable).
• ✓ Must submit a Bid Security (EMD) of ₹20,000.
• ✓ Must submit a detailed quotation and vehicle documents.
• ✓ Must provide Partnership Deed and Power of Attorney if applicable.
• ✓ Must have PF Code registration.
• ✓ Must submit last 3 years' profit and loss balance sheets with ITR.

Qualification Criteria	Details
Financial stability	Demonstrated through balance sheets and ITRs
Vehicle documentation	R.C Book, Insurance, Permit, Fitness Certificate
Registration	GST, MSME (if applicable), PF Code
EMD	₹20,000 (additional ₹25,000 if quotation submitted)

**Note:** Bidders must meet all eligibility requirements to qualify for technical evaluation.

Vehicles must conform to the following technical parameters:

Parameter	Specification
Model	Force/Toofan/Cruiser etc.
Seating Capacity	12 Seaters
Fuel	Diesel
Air Conditioning	Yes
Vehicle Documents	R.C Book, Insurance, Permit, Fitness Certificate
Registration Validity	Must be valid throughout the contract period

The process involves: 1. Vehicle inspection and verification of documents. 2. Ensuring vehicle compliance with safety and emission standards. 3. Regular maintenance and timely servicing. 4. Providing vehicles as per schedule and operational requirements.

All vehicles must be registered in Gujarat and comply with local transport laws and regulations.

The estimated contract value is approximately ₹15,13,386, covering vehicle rental and operational costs over 24 months. The payment will be made based on monthly invoices submitted by the contractor, subject to verification and acceptance.

Cost Breakdown	Amount (INR)
Vehicle Rental (per month)	Calculated based on bid
Maintenance & Insurance	Included
Total Estimated Cost	₹15,13,386

**Payment Schedule:** - 30% advance payment upon contract signing. - Monthly payments based on verified vehicle usage. - Final payment after completion of contract and satisfactory performance.

Bidders should include detailed cost proposals in their financial bids, ensuring transparency and compliance with tender guidelines.

The bidding process involves the following steps:

1. Registration and document submission: Bidders must register on the e-Procurement portal and upload all required documents by the deadline.
2. Technical bid submission: Submit technical documents including vehicle registration, insurance, MSME certificate, and balance sheets.
3. Technical evaluation: Conducted on June 25, 2025, at 10:00 AM.
4. Financial bid opening: For qualified bidders, scheduled after technical evaluation.
5. Contract award: The successful bidder will be notified and required to sign the agreement.

Timeline	Date	Event
Bid submission start	02-06-2025	18:00 hours
Bid submission end	24-06-2025	16:00 hours
Technical evaluation	25-06-2025	10:00 hours
Contract award	To be notified	-

**Note:** All bids must be submitted electronically via the official portal. Physical bids will not be accepted.

Bids will be evaluated based on:

Criteria	Weightage
Technical compliance	40%
Financial proposal	40%
Past experience and vehicle quality	20%

**Minimum qualifying marks:** - Technical compliance score of at least 70% - Complete and valid documentation - Competitive pricing

Evaluation factors include vehicle condition, bidder’s experience, financial stability, and adherence to specifications. The highest scoring bid will be selected for contract award.

Date	Event	Details
02-06-2025	Bid Submission Start	Bidders can start submitting bids online
24-06-2025	Bid Submission End	Last date for bid submission at 16:00 hours
25-06-2025	Technical Evaluation	Evaluation of technical bids at 10:00 hours
30-06-2025	Contract Award Notification	Expected date for award announcement
02-07-2025	Contract Signing	Finalization and signing of agreement

**Critical Dates:** Bidders must ensure timely submission and compliance with all deadlines.

For queries and assistance, contact:

| Name | SE TR Surendranagar |
| Email | setrsurendranagar.getco@gebmail.com |
| Phone | +91-79-40007517, 40007514, 40007515 |
| Address | 66 KV Substation Compound, Nr. Shiv Hotel, ST Stand Road, Surendranagar-363 002 |

Bidders are encouraged to reach out for clarifications or training related to the e-Procurement process. Support is available from the (n)Procure Support team at GNFC Ltd., Ahmedabad.

This tender offers a significant opportunity for transport service providers to collaborate with Gujarat Energy Transmission Corporation Limited in supporting power sector infrastructure. Bidders must ensure compliance with all technical, financial, and legal requirements detailed in the tender documents. Participation is facilitated through the online e-Procurement portal, with free training sessions available. All documents must be submitted in digital format before the deadline. The contract aims to enhance operational efficiency at the 220 KV Halvad Substation, ensuring reliable vehicle support for critical power transmission activities. Bidders are advised to review the tender document thoroughly and prepare their submissions accordingly to maximize their chances of success.