Government Tender for Hiring Diesel-Driven Air-Conditioned 9-Seater Vehicles with Driver in Mehsana

This government tender invites qualified service providers to supply diesel-driven, air-conditioned 9-seater vehicles (SUV/MUV) along with drivers for a period of two years in Mehsana. The contract aims to ensure reliable transportation for the Hotline Unit under the Mehsana Transmission Circle. Key details include:

Tender Title	Hiring of 9-Seater Diesel Vehicles with Driver in Mehsana
Duration	24 months
Estimated Cost	INR 14,41,320
Bid Submission Start	05-06-2025 18:00
Bid Submission End	27-06-2025 16:00
Contact Authority	Superintending Engineer, GETCO, Mehsana

Bidders must adhere to specified eligibility and documentation requirements, including vehicle ownership proof, valid certificates, and financial credentials. This tender is part of the State Government's efforts to enhance operational efficiency through reliable transportation services.

The selected service provider will be responsible for providing diesel-driven, air-conditioned, minimum 9-seater close body Jeep (SUV/MUV) vehicles along with qualified drivers for the following scope:

• Supply and operational management of vehicles for 12 hours daily and 3000 km/month.
• Maintenance and servicing of vehicles to ensure continuous availability.
• Driver deployment with proper licensing and training.
• Compliance with government safety and emission standards.

The process involves:

1. Vehicle procurement meeting specified technical standards.
2. Driver recruitment and training.
3. Regular vehicle maintenance and record-keeping.
4. Monitoring and reporting of vehicle usage and condition.

Vehicle Specification	Details
Type	SUV/MUV
Capacity	Minimum 9 seats
Fuel	Diesel
Air Conditioning	Yes
Body Type	Close body

The contract mandates adherence to all safety, emission, and operational guidelines issued by the government authorities.

Bidders must fulfill the following eligibility criteria:

• ✓ Must have ownership or leasing rights for vehicles matching tender specifications.
• ✓ Must submit valid vehicle registration documents (RC Book, PUC, Insurance, RTO Tax).
• ✓ Must provide proof of payment of tender fee and EMD.
• ✓ Must submit GST registration and PAN Card copies.
• ✓ Must have PF registration with last ECR.
• ✓ Must provide Diesel Price Certificate/Invoice from government-approved agencies within the last 15 days.
• ✓ Must sign a Third Party Agreement if using other owner vehicles.

Qualification Requirement	Details
Minimum Annual Turnover	INR 10 lakh
Experience	At least 2 years in vehicle leasing or transport services
Financial Stability	Demonstrable through bank statements or audited financial reports

**Note:** All submitted documents must be self-attested and valid at the time of submission.

Vehicles must conform to the following technical parameters:

Parameter	Specification
Engine Type	Diesel
Seating Capacity	Minimum 9 seats
Air Conditioning	Mandatory
Body Type	Close body
Certification	Valid RC Book, PUC, Insurance, RTO Tax

Sequential process for technical compliance:

1. Vehicle inspection by authorized officials.
2. Verification of documents.
3. Approval and registration in the government database.

Vehicles must meet all safety and emission standards as per Gujarat state regulations.

The estimated total cost for the entire contract period is INR 14,41,320, which includes vehicle rental, driver wages, maintenance, and other operational expenses. The payment will be made in installments based on milestones or monthly invoices.

Cost Breakdown	Amount (INR)
Vehicle Rental (per month)	INR 60,000
Driver Wages (per month)	INR 20,000
Maintenance & Miscellaneous	Included

Payment terms include: - **Monthly payments** upon submission of valid invoices. - **Security deposit** (EMD) of INR 14,415 to be paid during bid submission. - **Final settlement** after contract completion and satisfactory performance.

Bidders must ensure financial stability and compliance with payment schedules as specified.

The bidding process involves the following steps:

1. Download tender documents from the official portal.
2. Submit bid electronically before the deadline.
3. Pay tender fee and EMD as per instructions.
4. Attend bid opening at the designated date and time.
5. Evaluation of bids based on eligibility and technical criteria.
6. Award of contract to the successful bidder.

Key Dates	Details
Bid Submission Start	05-06-2025 18:00
Bid Submission End	27-06-2025 16:00
Bid Opening	27-06-2025 16:04

**Bidders must ensure timely submission** and compliance with all requirements to participate successfully.

Bids will be evaluated based on:

Criteria	Weightage
Technical compliance and experience	50%
Financial bid	30%
Past performance and references	20%

Minimum thresholds: - **Technical compliance score of at least 70%**. - **Bidder must meet all eligibility criteria**.

Evaluation factors include vehicle quality, driver credentials, financial stability, and adherence to specifications. The highest-scoring bid will be awarded the contract.

Date	Event	Details
05-06-2025	Bid Start	Bid submission opens at 18:00 hours
27-06-2025	Bid End	Last date for bid submission at 16:00 hours
27-06-2025	Bid Opening	Opening of bids at 16:04 hours
28-06-2025	Award Notification	Expected date for contract award notification
01-07-2025	Contract Commencement	Expected start date for vehicle deployment

**All deadlines are strict; late submissions will not be accepted.**

For queries and assistance, bidders can contact:

Contact Person	Email	Phone
Superintending Engineer	setrmehsana.getco@gebmail.com	+91-79-40007517
Support Team	nprocure@ncode.in	+91-79-40007514

The contact details are available for clarifications regarding tender procedures, document submission, and technical inquiries. Bidders are encouraged to seek support during the vendor training sessions scheduled weekly.

All bidders must ensure their documents are complete and valid as per the eligibility criteria. The tender process is conducted electronically through the official portal, and physical submissions are not accepted. Bidders are advised to participate in free training sessions organized at (n)code solutions to familiarize themselves with the e-procurement system. The successful bidder will be required to sign a comprehensive contract adhering to all government safety, emission, and operational standards. For further details, refer to the tender document available for download.