Government Tender for Hiring Vehicles: Power Sector - Surendranagar, Gujarat

This government tender invites qualified service providers to bid for the hiring of a long chassis AC Diesel Driven closed body jeep (Force or equivalent) for Gujarat Energy Transmission Corporation Limited (GETCO) in Surendranagar. The project involves providing a vehicle capable of passing a 12-seater certificate, operational for 12 hours daily and covering 3000 km per month, specifically for Deputy Engineer Line at the 220kV Dhrangadhra Substation. The contract duration is 24 months, with a total estimated cost of approximately ₹15,133,86.00. Bidders must meet specific eligibility criteria, including submission of technical documents, financial credentials, and EMD. The tender process is open, with a submission deadline of June 23, 2025. This opportunity is ideal for vehicle rental companies, transport service providers, and logistics firms experienced in government projects within the power and energy sector.

The selected contractor will be responsible for providing a long chassis AC Diesel Driven closed body jeep (Force or equivalent) suitable for official government use. Key deliverables include:

• Supplying a vehicle capable of passing a 12-seater certificate (11+1).
• Ensuring the vehicle is operational for 12 hours daily.
• Covering a minimum of 3000 km per month.
• Maintaining the vehicle in good working condition throughout the contract period.
• Complying with all safety and regulatory standards as per government norms.

The process involves:

1. Submission of technical and financial bids via the official portal.
2. Technical evaluation based on submitted documents and vehicle specifications.
3. Financial bid opening for qualified bidders.
4. Contract award to the successful bidder.

Specifications for the vehicle include:

Parameter	Details
Vehicle Type	Long chassis AC Diesel Driven closed body jeep
Seating Capacity	12 persons (including driver)
Certification	Passing certificate for 12-seater
Operation Hours	12 hours per day
Monthly KM	3000 KM
Compliance	Safety, emission, and government standards

The bidder must ensure timely delivery, regular maintenance, and adherence to all contractual obligations.

Bidders must fulfill the following eligibility criteria:

• ✓ Must submit a scan copy of the tender document duly signed and stamped.
• ✓ Valid Driving License for the vehicle.
• ✓ Valid PAN Number and GST Registration with an active GST No.
• ✓ MSME Certificate (if applicable).
• ✓ Additional EMD of ₹25,000 if submitting a quotation.
• ✓ Submit a Quotation with detailed rates.
• ✓ Notarized Power of Attorney if applicable.
• ✓ Partnership Deed, if any.
• ✓ Last 3 years' profit & loss balance sheet with ITR.
• ✓ Valid PF Code registration.
• ✓ Vehicle documents including RC book, insurance policy, permit, and fitness certificate if vehicle is provided.

Qualification Requirements	Details
Financial Stability	Demonstrated through balance sheets and ITRs
Technical Capability	Proven experience in vehicle leasing or similar services
Legal Compliance	All documents must be valid and up-to-date

Bidders must meet all criteria to qualify for participation.

The vehicle must be a Long Chassis AC Diesel Driven Closed Body Jeep, capable of passing the 12-seater certification, with specifications including:

• Engine Power: Minimum required as per vehicle standards
• Seating Capacity: 12 persons (including driver)
• Certification: Valid passing certificate for 12-seater
• Compliance with emission norms and safety standards

Technical procedures include:

1. Inspection of vehicle documents.
2. Verification of vehicle condition.
3. Testing for compliance with safety and emission standards.

Technical Parameter	Specification
Vehicle Type	Long chassis AC Diesel Driven
Certification	12-seater passing certificate
Operation Hours	12 hours daily
Monthly KM	3000 KM
Standards	As per government and transport authority norms

Bidder must ensure all technical requirements are met before submission.

The total estimated cost for the 24-month contract is approximately ₹15,133,86.00. The financial bid should include rates for per KM and per hour charges, with a clear breakdown:

Cost Component	Details
Vehicle Rental Rate	Per KM rate
Driver Charges	Per hour
Maintenance	Included in rates
Taxes	As applicable

Payment terms are as follows: - **Milestone-based payments** aligned with project progress. - **Monthly payments** upon submission of invoice and vehicle logs. - **Security deposit** (EMD) of ₹20,000 to be deposited at bid submission.

Bidders must provide detailed financial proposals aligned with these terms.

The bidding process involves several steps:

1. Download and review tender documents from the official portal.
2. Prepare technical and financial bids as per specified formats.
3. Submit bids electronically before the deadline of June 23, 2025, 4:00 PM.
4. Technical evaluation scheduled for June 24, 2025, at 10:00 AM.
5. Financial bid opening for qualified bidders.
6. Award of contract based on evaluation results.

Bid submission timelines:

Event	Date & Time
Bid Submission Start	31-05-2025 19:00
Bid Submission End	23-06-2025 16:00
Technical Evaluation	24-06-2025 10:00

**Important:** Bidders must ensure all documents are complete and submitted as per instructions to avoid disqualification.

The evaluation will be based on a combination of technical and financial factors:

Criteria	Weightage
Technical competence and experience	40%
Vehicle suitability and compliance	30%
Cost competitiveness	30%

Minimum thresholds: - **Technical evaluation score must be at least 70%.** - **Financial proposals will be scored inversely proportional to bid rates.**

Evaluation factors include:

• Document completeness
• Vehicle condition and specifications
• Past experience in similar projects
• Cost efficiency

The highest-scoring bidder will be awarded the contract, subject to compliance with all tender conditions.

Date	Event	Details
31-05-2025	Bid Start Date	Bidders can begin submitting their bids online
23-06-2025	Bid End Date	Last date for bid submission at 4:00 PM
24-06-2025	Technical Evaluation	Evaluation of technical bids at 10:00 AM
25-06-2025	Financial Bid Opening	To be notified for qualified bidders
30-06-2025	Contract Award	Expected date for contract signing

**Critical deadlines:** Bid submission closes on 23rd June 2025, and technical evaluation occurs on 24th June 2025.

For queries and assistance, bidders can contact:

Name	Designation	Email	Phone
SE TR Surendranagar	Tender Inviting Authority	setrsurendranagar.getco@gebmail.com	+91-79-40007517, 40007514

Contact hours are during official working days from 10:00 AM to 5:00 PM. Bidders are encouraged to seek clarifications well in advance of the bid deadline.

All participating bidders must adhere to the terms and conditions outlined in the tender document. It is recommended to attend the free vendor training sessions organized every Saturday at (n)code solutions, Ahmedabad, to familiarize with online bidding procedures. Ensure all required documents are valid, complete, and submitted before the deadline. The tender process emphasizes transparency, compliance, and timely delivery, making it suitable for experienced vehicle service providers in the power and energy sector.