Government Tender for Hiring New Vehicle for Superintending Engineer in Rajkot Rural Circle

This government tender invites qualified vendors to provide a new vehicle for the Superintending Engineer in Rajkot Rural Circle. The contract involves supplying an air-conditioned car such as Maruti Suzuki Dezire, Hyundai Aura, Honda Amaze, Tata Tigor, Honda City, or an equivalent model, available 24 hours a day with drivers and fuel (diesel or petrol) for a period of 2 years. The tender aims to ensure reliable transportation for official duties within the power distribution sector managed by Paschim Gujarat Vij Company Limited (PGVCL). The project is located at Rajkot Rural Circle, Laxminagar, Nana Mava Road. The estimated contract value is approximately INR 14,90,000, with a bid validity of 120 days. Key dates include bid submission starting on 21st May 2025 and closing on 5th June 2025. Interested vendors must meet eligibility criteria and submit all required documentation to participate in this open tender process.

The selected vendor will be responsible for providing a fully operational, air-conditioned vehicle suitable for official use by the Superintending Engineer. The scope includes:

• Supplying a vehicle such as Maruti Suzuki Dezire, Hyundai Aura, Honda Amaze, Tata Tigor, Honda City, or an equivalent model.
• Ensuring the vehicle is available 24 hours daily, including weekends and holidays.
• Providing qualified drivers with valid licenses and necessary fitness certificates.
• Maintaining the vehicle in good condition, including regular servicing, insurance, PUC, and quota documentation.
• Fueling the vehicle with diesel or petrol as per requirement.
• Ensuring timely replacement or repair of vehicle components if needed.

The process involves:

1. Submission of bid documents including technical and financial proposals.
2. Technical evaluation based on submitted documents and vehicle specifications.
3. Price bid opening for eligible bidders.
4. Final selection based on evaluation criteria.

Specification	Requirement
Vehicle Type	AC Car, Equivalent Models
Fuel	Diesel or Petrol
Duration	24 hours, 2 years
Location	Rajkot Rural Circle
Documents	Valid licenses, insurance, fitness certificates, Aadhar, etc.

Bidders must meet the following eligibility criteria:

• ✓ Must have valid vendor registration and GST registration.
• ✓ Must submit a copy of PAN card, IT returns, and PF details.
• ✓ Must provide proof of tender fee payment and EMD deposit.
• ✓ Must submit copies of vehicle insurance, PUC, RTO passing certificate, and quota documents.
• ✓ Drivers must possess valid driving licenses, fitness, and eye certificates.
• ✓ All documents should be notarized or self-declared where applicable.

Qualification Requirement	Details
Vendor Registration	Valid registration certificate
Financial Criteria	Annual turnover of at least INR 10 lakhs
Experience	Prior experience in vehicle service contracts
Document Submission	Complete set of technical documents as listed

The vehicle must comply with the following technical parameters:

Parameter	Specification
Model Year	Not older than 3 years
Capacity	Seating for at least 4 passengers
Air Conditioning	Must be fully operational
Fuel Type	Diesel or Petrol
Certification	Valid insurance, PUC, RTO passing, fitness certificates

Sequential process: 1. Vehicle inspection prior to bid submission. 2. Submission of technical documents. 3. Technical evaluation and approval. 4. Regular maintenance and compliance checks during contract period.

The estimated contract value is INR 14,90,000 for 2 years. The financial proposal should include:

Cost Component	Amount (INR)
Vehicle Cost	As per bid
Driver wages	Included in the bid
Fuel expenses	Estimated based on usage
Maintenance	Covered within the bid

Payment terms: - Payments will be made quarterly based on invoice submission. - The successful bidder must submit detailed bills and supporting documents. - Any additional costs must be pre-approved. - The total bid amount should be inclusive of all taxes and charges.

Interested bidders should follow these steps:

1. Download tender documents and carefully review all requirements.
2. Submit the technical and financial bids separately through the designated portal.
3. Ensure all documents are duly signed and notarized as required.
4. Pay the tender fee of INR 1180 and EMD of INR 14,000.
5. Bids must be submitted before the deadline of 5th June 2025, 19:00 hours.

Evaluation timelines:

Stage	Date & Time
Technical Evaluation	09-06-2025 11:00
Price Bid Opening	11-06-2025 11:00

**Ensure all documents are complete to avoid disqualification.**

Bids will be evaluated based on:

• Technical compliance (weightage: 60%)
• Cost competitiveness (weightage: 40%)

Minimum thresholds:

• ✓ 100% technical compliance
• ✓ Competitive pricing within the estimated budget

Evaluation factors include:

• Vehicle specifications
• Experience and past performance
• Cost proposal
• Completeness of documentation

The highest scoring bid will be selected for award.

Date	Event	Details
21-05-2025	Bid Submission Start	Bidders can start submitting bids online
05-06-2025	Bid Submission End	Last date for bid submission at 19:00 hours
09-06-2025	Technical Evaluation	Evaluation of technical bids at 11:00 hours
11-06-2025	Price Bid Opening	Opening of financial bids at 11:00 hours
15-06-2025	Award Notification	Expected date for contract award notification

**Note: All deadlines are strict.**

For queries and submission of bids, contact:

Superintending Engineer, Rural Circle Office, PGVCL, Rajkot

• Email: rajkotomtech2.pgvcl@gebmail.com
• Address: Rajkot Rural Circle, Laxminagar, Nana Mava Road, Rajkot
• Phone: [Insert contact number if available]

Contact Person	Designation	Email	Phone
Superintending Engineer	Tender In-charge	rajkotomtech2.pgvcl@gebmail.com	[Insert number]

All bidders must ensure compliance with the specified eligibility criteria and submit complete documentation as listed. The tender process is transparent and governed by government procurement rules. Bidders are advised to review the tender documents thoroughly and adhere to the submission deadlines. The selected vendor will be required to sign a contractual agreement with PGVCL and comply with all terms and conditions specified in the tender notice. The tender documents are available for download from the provided links, and any amendments or clarifications will be communicated through official channels.