Government Tender for Hiring Close Body A/C Vehicle with Drivers in Rajkot

This government tender invites qualified bidders to provide close body air-conditioned vehicles equipped with drivers for 24-hour service in Rajkot. The procurement is organized by Paschim Gujarat Vij Company Limited (PGVCL), specifically for the City Division No. 1, Rajkot. The tender aims to ensure reliable transportation support for Deputy Engineers and related officials, facilitating efficient operations within the city division. The project scope includes hiring vehicles on a long-term basis, with a completion period of 365 days, ensuring continuous availability of vehicles with necessary certifications and insurance. The tender is open to eligible transport service providers with valid documentation and compliance with specified technical and financial criteria. The estimated project cost is approximately INR 15,00,000, with a bid validity of 120 days. Interested bidders must submit their technical and financial proposals electronically through the official portal before the deadline, adhering to all stipulated terms and conditions.

The selected contractor will be responsible for providing close body A/C vehicles that are fully operational and compliant with government standards. Key deliverables include:

• Supplying vehicles equipped with driver and fuel (diesel or petrol) as per specifications.
• Ensuring vehicles are certified, insured, and maintained in good condition.
• Providing GPRS installation for vehicle tracking.
• Maintaining valid documents such as RC books, insurance policies, PUC certificates, and driver licenses.
• Ensuring availability of vehicles for 24 hours, as per the requirement.

The process involves:

1. Submission of technical and financial bids via the designated e-Procurement portal.
2. Technical evaluation based on submitted documents and vehicle specifications.
3. Price bid opening for qualified bidders.
4. Final selection and contract signing.

Specification	Details
Vehicle Type	Close body A/C vehicle
Fuel Type	Diesel or Petrol
Duration	365 days
Cost Estimate	INR 15,00,000
Bid Validity	120 days

The contractor must adhere to all safety, technical, and legal standards specified in the tender document.

• ✓ Must have a valid PAN Card and GST registration.
• ✓ Must possess PF Code or PF Affidavit.
• ✓ Must provide driver's driving licenses and eye certificates.
• ✓ Vehicles must have RC books, insurance policies, and PUC certificates.
• ✓ If providing new vehicles, an affidavit confirming the same is required.
• ✓ GPRS installation affidavit must be submitted.
• ✓ The bidder should have a minimum average annual turnover of INR 10 lakh for the past three financial years.

Qualification Criterion	Minimum Requirement
Financial Turnover	INR 10 lakh annually
Valid Documents	As listed above
Experience	At least 2 years in vehicle hiring services
Certification	Valid certificates for vehicle and driver compliance

Bidders must submit all relevant documents as proof during technical evaluation.

Vehicles must be new or well-maintained close body A/C type, capable of continuous operation for 24 hours. The technical parameters include:

• Vehicle capacity: minimum 4 passengers.
• Fuel efficiency: as per manufacturer standards.
• Certification: valid RC, insurance, PUC, and GPRS installation.
• Driver qualifications: valid driving license, eye certificate.

Sample technical specifications:

Vehicle Model: XYZ Model 2023
AC System: Fully functional
Fuel Type: Diesel or Petrol
Engine Capacity: Minimum 1500 cc
Insurance Validity: Minimum 6 months
GPRS Device: Installed and operational

Bidders should follow the sequential process of vehicle inspection, documentation submission, and compliance checks as outlined in the tender document.

The estimated project cost is INR 15,00,000, with a bid security deposit (EMD) of INR 15,000. The financial proposal should include detailed cost breakdowns covering:

Cost Component	Amount (INR)
Vehicle Rental	As per bid
Fuel Charges	As per actual
Driver Wages	As per applicable rates
Maintenance & Repairs	Included
GPRS & Certification	Included

Payment terms are structured as: - 30% advance upon contract signing. - 40% after 6 months of satisfactory service. - Remaining 30% after project completion.

All payments will be subject to submission of valid invoices and compliance certificates.

Interested bidders must register on the official e-Procurement portal and submit their bids electronically. The process involves:

1. Downloading tender documents and clarifications.
2. Preparing technical and financial bids as per provided templates.
3. Uploading bids before the bid submission deadline.
4. Technical bid evaluation scheduled for 06-06-2025.
5. Price bid opening scheduled for 09-06-2025.
6. Final evaluation and award notification.

Bidders are advised to ensure all documents are complete and adhere to the specified formats. The deadline for bid submission is 05-06-2025 at 18:00. Bids submitted after this time will not be considered.

Bids will be evaluated based on the following criteria:

Criteria	Weightage
Technical compliance	50%
Price competitiveness	30%
Past experience and credentials	20%

Minimum qualifying marks for technical evaluation are **60%**. The financial bid will be opened only for those bidders who meet the technical criteria. The evaluation will prioritize bidders offering reliable, cost-effective, and compliant vehicle services.

Date	Event	Details
21-05-2025	Bid Start Date	Bidding process begins
05-06-2025	Bid Submission End	Last date for submitting bids
06-06-2025	Technical Evaluation	Evaluation of technical bids
09-06-2025	Price Bid Opening	Opening of financial bids
05-06-2025	Document Download End	Last date for downloading tender documents
21-05-2025	Tender Publication	Tender notice published

**Critical dates** include the bid submission deadline on **05-06-2025** and technical evaluation on **06-06-2025**.

• Name: Executive Engineer, PGVCL, Rajkot City division -1
• Address: CITY DIVISION-1, RAJKOT Kanak Road, Near Kaveri hotel, Rajkot-360 001
• Phone: 02812226817
• Email: N/A
• Support Contact: (n)Procure Support Team, Phone: +91-79-40007517, 40007514, 40007515, Email: nprocure@ncode.in

Bidders are encouraged to contact the designated authorities for clarifications or assistance during the bidding process.

All participating bidders must review the detailed tender document available for download on the official portal. The tender emphasizes compliance with technical, legal, and safety standards. A vendor training session will be organized every Saturday at (n)code solutions, Ahmedabad, to assist bidders in understanding the process. Bidders are advised to ensure their digital certificates are valid for signing bids electronically. The procurement process adheres to government norms for transparency and fairness. The successful bidder will be awarded a contract based on the evaluation criteria outlined above, with all terms and conditions binding as per the tender documents.