Government Tender for Vehicle Hiring: Ertiga AC & M&M Bolero for Surendranagar

This government tender invites qualified contractors to provide vehicle hiring services in Surendranagar, Gujarat. The project involves supplying one Ertiga AC (petrol) car or equivalent and one M & M Bolero (close body, non-A.C., diesel) or similar taxis for a period of 12 months. The tender is issued by the Sardar Sarovar Narmada Nigam Limited, specifically for the S.B.C. Pumping Station M/E Division, Surendranagar. The contract aims to facilitate official transportation needs for the Superintending Engineer (E&M) Circle, Saurashtra Branch Canal, Viramgam. The estimated project cost is approximately INR 953,000 with a bid validity of 120 days. The tender process is open to eligible vehicle service providers with valid documentation, including GST registration, income tax returns, and vehicle ownership proof. The bidding deadline is scheduled for June 13, 2025, with a detailed scope, eligibility criteria, and terms outlined in the tender documents available for download.

The selected contractor will be responsible for providing reliable vehicle services as per the following scope:

• Supply of one Ertiga AC petrol car or equivalent
• Supply of one M & M Bolero (close body, non-A.C., diesel) or similar vehicle
• Vehicles must be in good condition, well-maintained, and suitable for official use
• Vehicles should be available for use for a period of 12 months from the contract start date
• The contractor must ensure timely vehicle availability and adhere to the scheduled maintenance
• All vehicles must comply with local transportation regulations and safety standards

The process involves:

1. Submission of bid with all required documents
2. Evaluation of bids based on eligibility and technical compliance
3. Awarding of contract to the most suitable bidder
4. Regular monitoring and performance assessment during the contract period

Vehicle Type	Specification	Quantity
Ertiga AC	Petrol, 5-seater, air-conditioned	1
Bolero	Diesel, close body, non-A.C., 7-seater	1

• ✓ Must have valid GST registration and Vehicle RC Book.
• ✓ Must submit latest Income Tax returns, PAN, and assessment details.
• ✓ Must provide EMD of INR 9531 along with bid.
• ✓ Must have ownership proof of vehicles to be supplied.
• ✓ Bidders should have experience in providing vehicle hiring services for government or reputed organizations.
• ✓ All documents must be valid and up-to-date.

Financial Qualification	Minimum Criteria
Estimated Cost	INR 953,000
EMD Amount	INR 9531

**Note:** Bidders must meet all eligibility requirements to qualify for the tender process.

Vehicles must adhere to the following technical parameters:

Parameter	Requirement
Vehicle Model	Latest or recent model, not older than 3 years
Fuel Type	Petrol for Ertiga, Diesel for Bolero
Seating Capacity	5 for Ertiga, 7 for Bolero
Air Conditioning	As specified (AC for Ertiga, Non-AC for Bolero)
Maintenance	Regular servicing and compliance with safety standards
Documentation	Valid registration, insurance, and pollution control certificates

The process involves:

1. Bidders submit vehicles with all necessary documents.
2. Vehicles undergo inspection for compliance.
3. Approved vehicles are listed for contract execution.

The total estimated budget for this vehicle hiring service is INR 953,000. Bidders must submit a bid that includes detailed cost breakdowns, covering vehicle rental charges, maintenance, and other applicable fees. The bid must be valid for 120 days from submission.

Cost Component	Amount (INR)
Vehicle Rental	As per bid
Maintenance & Service	Included
Taxes & Fees	Included
Total Estimated Cost	INR 953,000

Payment terms specify that payments will be made monthly based on verified vehicle usage and performance. All invoices should be submitted along with necessary documentation for approval.

Interested bidders must follow these steps:

1. Download the tender documents from the official portal.
2. Submit the bid along with all required documents before the deadline.
3. The bid opening will be conducted by the designated authority.
4. The evaluation process will be completed within specified timelines.
5. The successful bidder will be notified and contract formalities will be initiated.

Key Dates	Details
Bid Submission Start	22-05-2025 18:30
Bid Submission End	13-06-2025 18:00
Bid Opening	24-06-2025 12:00

**All bids must be submitted electronically** via the official portal, and physical submissions will not be accepted. Ensure all documents are complete and compliant with tender requirements.

Bids will be evaluated based on the following criteria:

Criteria	Weightage
Price Bid	50%
Technical Compliance	30%
Experience & Past Performance	20%

Minimum qualifying marks for technical evaluation are **70%**. The bid with the highest combined score will be considered for award. Factors such as vehicle condition, compliance with specifications, and bidder experience will be critically assessed during evaluation.

Date	Event	Details
22-05-2025	Tender Notice Issued	Tender documents available for download
13-06-2025	Bid Submission Deadline	Last date for bid submission at 18:00
24-06-2025	Technical Evaluation	Evaluation of technical bids at 12:00
25-06-2025	Commercial Evaluation	Final evaluation and award
13-06-2025	Document Download Ends	Last date to download tender documents

**Bid submission deadline: June 13, 2025, 18:00 hours**. Ensure timely submission to avoid disqualification.

• For queries and assistance:

Contact Person	Executive Engineer, S.B.C. Pumping Station M/E Division
Phone	9925212265
Address	Block No. D-2, Narmada Office Complex, Sardar Society, Surendranagar - 363001
Email	Not specified

Potential bidders are encouraged to contact during working hours for clarifications or support related to the tender process.

• Bidders must have a valid Digital Signature Certificate (DSC) for online bid submission.
• Free vendor training sessions are organized every Saturday at (n)Code Solutions, Ahmedabad.
• All documents must be scanned and uploaded as per the specified formats.
• The tender process strictly adheres to government procurement policies and guidelines.
• Download all related documents including the bid document, schedule, and vehicle details from the provided links for comprehensive understanding.