Gujarat GETCO Tender for Bi-Annual Maintenance & Grass Removal at 66KV Switchyards

This government tender invites qualified electrical and civil contractors to undertake bi-annual maintenance work at various 66KV sub-stations under Gujarat Energy Transmission Corporation Limited (GETCO). The scope includes grass removal, weed control, and general upkeep of switchyards and colony areas across multiple locations including Indrapuri, Harni, Dabhoi, Motibaug, Gajarawadi, Tarsali, Makarpura A, Khatamba, and Karvan. The project aims to ensure safe, efficient, and reliable power transmission infrastructure by maintaining optimal conditions at critical electrical substations. Bidders must meet specific eligibility criteria, possess relevant technical experience, and submit detailed technical and financial proposals. The tender process is open, with a clear evaluation methodology, and offers an estimated project value of approximately INR 5,55,478. The deadline for bid submission is 29th May 2025, with detailed documentation available for download. This is an excellent opportunity for experienced electrical and civil contractors to contribute to power sector infrastructure development in Gujarat.

• Conduct bi-annual upkeep and maintenance of switchyards and colony areas at designated 66KV substations.

• Perform grass cutting, weed removal, and anti-weeding treatments to prevent overgrowth and ensure safety.

• Maintain clear access routes and ensure proper drainage and electrical safety standards.

• Use approved tools and tackles as specified in Schedule-B and attached Annexure.

• Complete all work within the specified completion period, adhering to safety and quality standards.

• Ensure environmental compliance during weed control and grass removal activities.

• Provide detailed reports and documentation of completed work as per project requirements.

Key Deliverables	Specifications
Grass Cutting	At all designated areas including switchyards and colonies
Anti-Weeding Treatment	Application at specified locations to prevent weed growth
Maintenance Reports	Regular updates and final completion report

• The process involves initial site assessment, planning, execution, and final inspection to ensure compliance.

• All work must be carried out during scheduled periods to minimize power disruption and safety hazards.

✓ Must have valid registration in GETCO / State Govt. / Central Govt. / Railway / Semi-Govt. in E2 or above class (self-attested).

✓ Must submit RTGS transaction slips for tender fee and EMD.

✓ Should possess a minimum bank solvency of 20% of the estimated project cost (not older than 1 year) from a scheduled bank.

✓ Must provide valid Provident Fund Code and PAN Card copies (self-attested).

✓ GST registration certificate (self-attested) is mandatory.

✓ Submit partnership deed or company registration documents (self-attested).

✓ Experience in similar jobs or working in live switchyards with satisfactory completion certificates.

✓ Must have necessary tools and tackles as per Schedule-B.

Qualification/Financial Criteria	Details
Registration in relevant Govt/ semi-Govt.	Valid and up-to-date
Bank solvency	≥ 20% of estimated cost, not older than 1 year
Experience	Similar projects or live switchyard work
Technical tools	As specified in Schedule-B
Financial documents	Audited balance sheets of last 3 years

**Note:** All submitted documents must be self-attested and complete to qualify for the tender.

Parameter	Requirement
Work Area	Switchyards and colony areas at 66KV substations
Tools & Tackles	Must meet Schedule-B specifications
Safety Standards	Comply with electrical safety norms
Environmental Compliance	Use approved weed control methods
Work Duration	As per attached tender document

Process: 1. Site assessment and planning. 2. Mobilization of tools and manpower. 3. Execution of grass removal and anti-weeding treatments. 4. Inspection and final reporting.

All activities should adhere to safety protocols and environmental standards, with proper documentation at each stage.

The estimated project cost is approximately INR 5,55,478. The bid security (EMD) is INR 5560.00. The financial proposal should include detailed cost breakdowns for each activity, including manpower, tools, materials, and environmental measures. Payment terms are linked to project milestones, with payments released upon satisfactory completion and approval of work reports.

Cost Component	Estimated Amount (INR)
Labour & Materials	Based on scope
Tools & Tackles	As per Schedule-B
Miscellaneous	Contingency and environmental measures

Bidders must submit financial proposals in the prescribed format, ensuring transparency and compliance with tender guidelines. The total bid amount should align with the estimated project value, and bidders should account for all applicable taxes and duties.

1. Download the tender documents and understand the scope and eligibility criteria.
2. Prepare all required documents and technical & financial proposals.
3. Submit bids electronically via the nProcure portal before the deadline.
4. Attend the bid opening at the specified date and time.
5. Evaluation of bids based on predefined criteria.
6. Final award to the successful bidder.

Timeline	Details
Bid Submission Start	8th May 2025, 18:00 hours
Bid Submission End	29th May 2025, 16:00 hours
Bid Opening	29th May 2025, 16:01 hours

**Note:** Ensure all documents are complete and submitted before the deadline. Late submissions will not be entertained.

Bids will be evaluated based on the following criteria:

Criteria	Weightage
Technical competence and experience	50%
Financial proposal	30%
Past performance and project quality	20%

Minimum qualifying marks for technical evaluation are 70%. The bid with the highest combined score will be considered for award. Factors such as compliance with eligibility, experience, and financial competitiveness will be key in the evaluation process.

Date	Event	Details
8th May 2025	Bid Submission Start	Bidders can begin submitting proposals online
29th May 2025	Bid Submission End	Last date for bid submission at 16:00 hours
29th May 2025	Bid Opening	Bids will be opened at 16:01 hours
30th June 2025	Expected Award Date	Tender likely to be awarded to successful bidder

**Note:** All deadlines are strict. Bidders are advised to submit proposals well in advance of the closing date.

For queries and assistance, contact:

Superintending Engineer, Transmission Circle GETCO Jambuva

• Phone: 2652642997
• Address: Gujarat Energy Transmission Corporation Limited, Circle Office, 220kv Jambuva sub-station, N.H. No-8, PO:- Jambuva, Vadodara - 390014
• Email: nprocure@ncode.in

Support team available for technical guidance and portal assistance. Bidders are encouraged to reach out for clarifications before submission.

All prospective bidders must carefully review the tender documents, including terms and conditions, technical specifications, and eligibility requirements. The tender is open to registered and experienced contractors in electrical and civil works related to power transmission infrastructure. Bidders should ensure compliance with all statutory and environmental regulations. The tender process emphasizes transparency, fairness, and quality of work, with detailed evaluation criteria to select the most suitable contractor for the project.