Government Tender for Irrigation Management Outsourcing in Sardar Sarovar Project 2025-2026

This government tender invites qualified contractors to provide outsourcing services for irrigation management activities in the command area of 13,535.36 hectares, specifically for 38 distributaries of the Maliya Branch Canal of the Sardar Sarovar project in Gujarat. The project aims to enhance irrigation efficiency and operational management during the 2025-2026 irrigation season. The contract duration is 11 months, covering the entire irrigation period. Bidders must meet specific eligibility criteria, including relevant experience, financial stability, and technical capacity. The tender is issued by the Sardar Sarovar Narmada Nigam Limited, a key government agency overseeing irrigation projects in Gujarat. Interested firms should review detailed scope, submit required documents, and adhere to the deadlines for bid submission. This opportunity is ideal for companies specializing in irrigation services, civil works, and government outsourcing projects, seeking to contribute to sustainable water management and infrastructure development in Gujarat.

The scope of work involves outsourcing irrigation management activities in the command area of 13,535.36 hectares, including:

• Operation and maintenance of irrigation infrastructure in the specified command area.
• Monitoring water distribution and ensuring equitable water supply across 38 distributaries.
• Implementation of water management practices as per government guidelines.
• Coordination with local authorities and stakeholders for effective irrigation services.
• Reporting and documentation of daily activities, water usage, and system performance.

The process involves:

1. Initial site assessment and planning.
2. Mobilization of manpower and equipment.
3. Execution of irrigation operations during the specified season.
4. Regular maintenance and troubleshooting.
5. Final reporting and handover at the end of the contract period.

Key deliverables include:

Deliverable	Description
Water Management Plan	Detailed plan for water distribution
Daily Operation Reports	Regular updates on activities
Maintenance Records	Logs of maintenance work
Final Project Report	Comprehensive project completion report

The contractor must ensure compliance with all technical standards and safety regulations as specified in the tender documents.

• ✓ Must have relevant experience in irrigation management or related civil works.
• ✓ Proven financial stability with audited financial statements for the last five years.
• ✓ Demonstrated access to financial resources and bank references.
• ✓ Valid registration certificates and necessary licenses.
• ✓ Experience in handling similar government irrigation projects.

Qualification Criteria	Minimum Requirement
Tender Fee Proof	Submission of valid proof of tender fee
EMD/Exemption Certificate	Valid EMD or exemption certificate
Registration Certificate	Valid registration under relevant authorities
Financial Statements	Audited balance sheets for last five years
Experience Certificates	Proof of similar projects completed in last 5 years
Manpower & Resources	Evidence of manpower deployment and resources
On-going Works	Details of ongoing projects
Financial Turnover	Turnover certificates for last 5 years

Bidders must meet all eligibility requirements to qualify for technical evaluation and further bid stages.

The technical specifications require bidders to demonstrate capacity for irrigation infrastructure operation, water management, and resource deployment. The infrastructure must support efficient water distribution and adhere to government standards. Key parameters include:

Parameter	Specification
Area Coverage	13,535.36 hectares
Number of Distributaries	38
Contract Duration	11 months
Water Supply Standards	As per government irrigation norms
Manpower Deployment	Sufficient skilled and unskilled personnel
Equipment	Necessary machinery for operation and maintenance

Bidders should follow the procedural steps:

• Submit detailed technical documentation.
• Provide evidence of technical capacity and past experience.
• Comply with safety and quality standards.
• Ensure timely mobilization of resources.

Technical compliance will be assessed based on submitted documents and site inspections if required.

The estimated project cost is approximately INR 75,79,801.60, with a bid security (EMD) of INR 76,000. The financial proposal must include a detailed cost breakdown, covering manpower, materials, and overheads. Payment will be made in installments based on milestones achieved, with the final payment upon project completion.

Cost Component	Estimated Cost (INR)
Manpower	40%
Equipment & Maintenance	30%
Administrative Expenses	20%
Contingencies	10%

Payment terms include: - **Advance payment** upon contract signing. - **Progress payments** based on approved milestones. - **Final settlement** after successful project completion.

Bidders must ensure financial transparency and submit all relevant financial documents for evaluation.

The bidding process involves three key stages:

1. Preliminary Submission: Submission of tender fee proof, registration, and mandatory documents by the deadline.
2. Technical Evaluation: Assessment of technical capacity, experience, and compliance documents.
3. Commercial Evaluation: Submission and evaluation of price bids.

Bidders should follow these steps:

• Register on the e-Procurement portal.
• Download tender documents.
• Submit all required documents within the stipulated timeline.
• Attend pre-bid meetings if scheduled.
• Participate in bid opening and evaluation.

Timeline	Event
21-05-2025	Bid submission start
10-06-2025	Bid submission deadline
11-06-2025	Evaluation stages

Ensure all submissions are complete and adhere to specified formats to avoid disqualification.

Bids will be evaluated based on technical competence and financial competitiveness. The evaluation criteria include:

Criteria	Weightage
Technical Experience & Capacity	50%
Financial Strength & Cost	30%
Past Performance & References	20%

Minimum qualifying marks for technical evaluation are set at 70%. Bidders must meet or exceed this threshold to qualify for financial evaluation. The final selection will be based on combined scores, with priority given to those demonstrating proven experience, robust financial health, and competitive pricing.

Date	Event	Details
21-05-2025	Bid Submission Start	Bidders can begin submitting their proposals
10-06-2025	Bid Submission End	Last date for bid submission at 6:00 PM
11-06-2025	Evaluation & Opening	Preliminary, Technical, and Commercial evaluations
11-06-2025	Award Notification	Expected date for bid winner announcement

**Critical deadlines** include bid submission closing and evaluation dates. Bidders are advised to submit all documents well before deadlines to avoid last-minute issues.

For queries and assistance, bidders can contact:

| Name | Executive Engineer, SBC Dn. No. 2/1, Dhrangadhra |
| Email | eesbc2.1@yahoo.com |
| Address | S.B.C.Dn.No.2/1, Near Sanghavi Shukla Petrol Pump, Jin plot Kothari Nivas, Dhrangadhra, Gujarat 363310 |
| Phone | Not specified |

Additional support can be obtained from the (n)Procure support team at GNFC Ltd., Ahmedabad. Contact details include email: nprocure@ncode.in and toll-free number: 73590 21663.

Interested bidders are encouraged to review the detailed tender documents available for download. A free vendor training camp is organized every Saturday from 4:00 to 5:00 PM at (n)Code Solutions, GNFC Ltd., Ahmedabad, to assist participants in understanding the e-Procurement process. All submissions must be made electronically via the official portal, and physical bids are not accepted. Ensure compliance with all eligibility and technical requirements to qualify for evaluation. This tender offers a significant opportunity to contribute to Gujarat’s irrigation infrastructure development and water resource management.