Government Tender for Outsourcing Irrigation Management Services in Sardar Sarovar Project

This government tender invites qualified contractors and service providers to offer outsourcing services for irrigation management in the command area of 33,669.10 hectares of the Botad Branch Canal under the Sardar Sarovar Project, Gujarat. The project aims to ensure efficient irrigation activities during the 2025-2026 season, spanning 11 months. Key details include:

Tender Title	Providing services for Irrigation Management Activities by Outsourcing in the Command Area of 33669.10Ha of Botad Branch Canal of Sardar Sarovar Project
Location	Botad, Gujarat
Estimated Cost	₹18,046,637.60
Tender Deadline	09 June 2025, 6:00 PM
Bid Opening	10 June 2025, 12:10 PM
Tender Fee	₹4,248
Sector	State Government & UT
Contract Duration	11 months

This opportunity is ideal for companies specializing in irrigation services, civil works, manpower outsourcing, and related infrastructure projects within government sectors. Bidders must meet eligibility criteria, submit comprehensive technical and financial proposals, and adhere to the specified procurement process. The tender is managed by Sardar Sarovar Narmada Nigam Limited, Gujarat, offering a transparent and competitive bidding environment.

The selected contractor will be responsible for providing comprehensive irrigation management services in the command area of the Botad Branch Canal, covering 33,669.10 hectares. The scope includes:

• Implementation of irrigation activities as per the guidelines and standards specified in the tender documents.
• Manpower deployment for operation and maintenance of irrigation infrastructure.
• Monitoring and reporting of irrigation activities, ensuring timely execution.
• Coordination with government authorities and adherence to environmental and safety regulations.

The process involves:

1. Mobilization of resources and personnel.
2. Execution of irrigation management tasks during the specified season.
3. Regular supervision and quality assurance.
4. Final reporting and handover as per contract terms.

Key deliverables include:

• Efficient water distribution and management.
• Maintenance of canal infrastructure.
• Documentation of activities and compliance reports.

Specifications:

Parameter	Details
Area Covered	33,669.10 Ha
Duration	11 months
Service Type	Outsourced irrigation management
Infrastructure	As per tender documents

The contractor must ensure adherence to all technical, safety, and environmental standards outlined in the tender documentation.

Bidders must fulfill the following eligibility criteria:

• ✓ Must have valid registration certificates and proof of tender fee payment.
• ✓ Provide proof of EMD or valid exemption certificate.
• ✓ Submit scanned copies of audited balance sheets for the last five years.
• ✓ Demonstrate access to financial resources with supporting evidence.
• ✓ Provide references from banking institutions.
• ✓ Submit Form S-1(A) regarding manpower deployment.
• ✓ Include client certificates and project references for similar works completed in the last five years.
• ✓ Show ongoing commitments and current project details.
• ✓ Submit annual financial turnover certificates related to irrigation and manpower services.
• ✓ Provide details of relevant experience in outsourcing irrigation management or related services.

Qualification Requirements	Details
Minimum Turnover	As specified in tender documents
Experience	Relevant irrigation or manpower outsourcing projects in government sector
Certification	Valid registration and compliance certificates

Bidders must meet all mandatory criteria to qualify for technical evaluation and subsequent stages.

The technical specifications include:

Parameter	Specification
Area Managed	33,669.10 hectares
Service Duration	11 months
Infrastructure Standards	As detailed in tender documents
Manpower Deployment	Adequate skilled and unskilled personnel
Water Management	Efficient water distribution and control mechanisms

Sequential procedures involve: 1. Preparation and mobilization of resources. 2. Implementation of irrigation activities. 3. Regular monitoring and reporting. 4. Final evaluation and documentation.

The technical compliance must align with the detailed requirements outlined in the tender documents, ensuring quality, safety, and environmental standards are maintained throughout the project duration.

The estimated project cost is approximately ₹18,046,637.60, with a bid security (EMD) of ₹181,000. The financial proposal should include:

Cost Component	Details
Bid Security (EMD)	₹181,000
Total Estimated Cost	₹18,046,637.60
Payment Terms	Payments will be made as per milestone or monthly basis, subject to compliance
Budget Breakdown	To be detailed in the financial bid

Bidders are required to submit a financial proposal specifying the percentage rate or lump sum, along with supporting documents. Payment will be made based on approved milestones and satisfactory completion of work phases, adhering to the terms specified in the tender.

The bidding process involves the following steps:

1. Download tender documents from the official portal.
2. Attend the pre-bid meeting if scheduled.
3. Prepare and submit technical and financial bids electronically via the nProcure portal before the deadline.
4. Bid submission deadline is 09 June 2025, 6:00 PM.
5. Bid opening will occur on 10 June 2025, starting from 12:10 PM.
6. Evaluation of bids based on predefined criteria.
7. Awarding of contract to the successful bidder.

Timeline	Date & Time
Bid Submission Start	20 May 2025, 12:35 PM
Bid Submission End	09 June 2025, 6:00 PM
Bid Opening	10 June 2025, 12:10 PM

**Important:** Bidders must ensure submission of all required documents and compliance with the instructions to avoid disqualification.

Bid evaluation will be based on a combination of technical and financial scores:

Criteria	Weightage
Technical competence, experience, and past performance	60%
Financial bid	40%

Evaluation factors include: - Compliance with eligibility criteria - Quality of technical proposal - Cost competitiveness - Past project success and references

Minimum qualifying score for technical evaluation is 70%. Bidders must meet all mandatory technical requirements to qualify for financial evaluation. The highest scoring bid will be selected for contract award, ensuring transparency and fairness in the process.

Date	Event	Details
20 May 2025	Bid Start	Tender documents available for download
09 June 2025	Bid Submission Deadline	Last date for submitting bids electronically
10 June 2025	Bid Opening	Public opening of technical and financial bids
10 June 2025	Evaluation Completion	Expected date for bid evaluation and award

**Critical Dates:** Bidders must submit all documents before the deadline and attend the bid opening as scheduled.

For queries and assistance, bidders can contact:

Name	Role	Contact Details
**Executive Engineer, Saurashtra Branch Canal Division No.3/1 Botad**	Bid Inviting Authority	**Phone:** 8141425981
**Support Team, nProcure**	Technical Assistance	**Email:** support@nprocure.com

All communications should be made within the stipulated timelines and through official channels to ensure proper guidance and support.

Bidders are advised to review all tender documents thoroughly, including technical specifications, eligibility criteria, and contractual terms. Participation requires a valid Digital Certificate for electronic signing. A free vendor training camp will be organized every Saturday at (n)code solutions for interested bidders. The tender process emphasizes transparency, equal opportunity, and compliance with government procurement policies. All updates and clarifications will be posted on the official tender portal. Bidders should ensure timely submission and adherence to all instructions to avoid disqualification.