Government Tender for Consultancy Services for Canal Modernization in Gujarat

This government tender invites qualified consultancy firms to provide comprehensive survey, design, and estimation services for the modernization of the Bhumali and Shiyal Distributaries along with their minors of the Dholka Branch Canal in Gujarat. The project aims to upgrade existing irrigation infrastructure to improve water management and agricultural productivity, aligning with state government initiatives for sustainable water resource management. The tender is issued by the Narmada Project Canal Division No. 8, Dholka, and targets experienced engineering consultants specializing in civil works, irrigation projects, and infrastructure modernization. The scope includes detailed site surveys, preparation of design drawings, cost estimates, and technical reports based on the latest site conditions. The project duration is 4 months, with a total estimated cost of approximately INR 31,31,000. Bidders must adhere to specified eligibility criteria, submit required documents, and participate through an online bidding process. This is a significant opportunity for civil engineering firms with proven expertise in irrigation infrastructure projects in Gujarat.

The selected consultancy firm will be responsible for the following tasks:

• Conduct detailed site surveys of Bhumali and Shiyal Distributaries and their minors.
• Prepare comprehensive design drawings and technical specifications.
• Develop accurate cost estimates based on current site conditions.
• Submit detailed reports and documentation as per project requirements.
• Coordinate with government authorities and stakeholders to ensure compliance.

The process involves:

1. Initial site assessment and data collection.
2. Drafting preliminary design proposals.
3. Review and approval of designs by the project authorities.
4. Finalization of designs and estimates.
5. Submission of all required technical and financial documents.

Key deliverables include:

Deliverable	Description
Site Survey Reports	Detailed survey data and analysis
Design Drawings	Technical drawings for modernization
Cost Estimates	Accurate financial projections
Final Report	Complete documentation for project approval

The firm must ensure adherence to technical standards, project timelines, and quality benchmarks as specified in the tender documents.

✓ Must have valid registration certificates and necessary licenses to operate in Gujarat.
✓ Proven experience in irrigation infrastructure projects, especially canal modernization.
✓ Demonstrated technical expertise with relevant project references.
✓ Financial stability with minimum turnover criteria as specified.

Qualification Criteria	Minimum Requirement
Registration Certificate	Valid and active in Gujarat
Experience	At least 3 relevant projects in irrigation or civil works
Financial Turnover	Average annual turnover of INR 10 lakh over the last 3 years
Technical Capability	Proven expertise in designing and executing canal projects

✓ Bidder must submit all required documents, including tender fee, EMD, GST, PAN, and Power of Attorney if applicable. ✓ Bidders should have valid Digital Certificates for online submission.

The consultancy services must comply with the following technical parameters:

Parameter	Specification
Survey Accuracy	Minimum 95% accuracy in site data collection
Design Standards	As per Gujarat Irrigation Department norms
Software Tools	AutoCAD, Civil 3D, or equivalent for drawings
Documentation	Digital and hard copies as required

Sequential procedures include: - Conducting initial site visits. - Collecting geotechnical and hydrological data. - Preparing preliminary and detailed design drawings. - Validating designs with project authorities. - Finalizing and submitting all technical documents.

Technical compliance ensures project quality, durability, and efficiency in modernization efforts.

The estimated project cost is INR 31,31,000, with a bid security (EMD) of INR 32,000. The financial proposal should include detailed cost breakdowns covering survey, design, estimation, and reporting activities. Payment terms are linked to project milestones, with payments released upon approval of deliverables. The bid must specify the total cost, inclusive of all taxes and duties, and adhere to the maximum budget ceiling. Bidders should submit a secured financial proposal using the prescribed format, ensuring transparency and competitiveness. The project budget is fixed, and any cost overruns will not be entertained beyond the approved estimate.

Interested bidders must follow these steps:

1. Register on the NProcure online portal.
2. Download the tender documents and review all requirements.
3. Submit the tender fee and EMD within the specified dates.
4. Prepare and upload all technical and financial documents as per the prescribed formats.
5. Attend the online bid opening session.

The bidding timeline is as follows:

Event	Date	Details
Bid Submission Start	22-05-2025 11:15	Bidders can begin submitting documents
Bid Submission End	12-06-2025 18:00	Last date for submission
Tender Opening	13-06-2025	Technical and preliminary evaluation

Ensure all submissions are complete and adhere to the specified deadlines to avoid disqualification.

Bids will be evaluated based on:

• Technical competence (40%)
• Relevant experience (30%)
• Financial proposal (20%)
• Past performance and project references (10%)

Criteria	Max Score	Minimum Threshold
Technical Skills	40	30
Experience	30	20
Cost Competitiveness	20	15
Past Performance	10	7

Bidders must meet the minimum thresholds in each category to qualify for award consideration. The evaluation process emphasizes technical expertise and relevant project experience as primary factors.

Date	Event	Details
22-05-2025	Bid Submission Start	Bidders can start submitting bids
12-06-2025	Bid Submission End	Last date for bid submission
13-06-2025	Tender Evaluation & Opening	Technical and financial evaluation
13-06-2025	Final Award Notification	Expected date for bid results

**Critical deadlines** must be strictly adhered to for successful participation.

For queries and assistance, contact:

Name	Designation	Email	Phone
Executive Engineer, N. P. Canal Division No. 8 Dholka	Tender Inviting Authority	ee8.ssnnl@gmail.com	N/A

You can also visit the office at: Office of Executive Engineer N.P. Canal Div No. 8 Dholka, 2nd Floor, Taluka Seva Sadan, Dholka, Gujarat. Support for online bidding and technical issues can be obtained from (n)Code Solutions support team at GNFC Ltd., Ahmedabad, via email at nprocure@ncode.in or toll-free number 73590 21663.

All bidders are encouraged to participate in the free vendor training sessions organized every Saturday between 4:00 to 5:00 P.M. at (n)Code Solutions, Ahmedabad. The tender documents are available for download free of cost from the official portal. Ensure compliance with all technical, financial, and procedural requirements to enhance your chances of winning this government contract. The project aims to improve irrigation infrastructure in Gujarat, contributing to sustainable water management and agricultural development.