Government Tender for NGO/CSO Food Supply under P. M. Poshan Yojana in Rajkot

This government tender invites qualified NGOs and CSOs to participate in the food preparation and supply project under the P. M. Poshan (Mid Day Meal) Yojana in Rajkot Municipal Corporation. The project aims to improve nutritional standards for school children by providing nutritious meals. The tender is issued by the Rajkot Municipal Corporation, a key state government body in Gujarat. Key details include:

Tender Title	Food Supply & Preparation for P. M. Poshan Yojana in Rajkot
Location	Rajkot, Gujarat
Tender ID	NPROCURE/193900
Bid Submission Start	05-06-2025 19:30
Bid Submission End	26-06-2025 18:10
Estimated Value	Approximate budget for food supply project

This is an **Open Tender** with a detailed process for technical and financial bidding, requiring compliance with specified eligibility criteria and submission of relevant documents. Bidders must adhere to the deadlines and ensure their bids are digitally signed and submitted via the official government procurement portal.

The selected NGO/CSO will be responsible for the preparation and supply of mid-day meals in accordance with government guidelines under the P. M. Poshan Yojana. Key deliverables include:

• Procurement of food ingredients as per specified standards
• Preparation of nutritious meals suitable for school children
• Distribution of meals to designated schools within Rajkot Municipal Corporation area
• Maintaining hygiene and safety standards during food handling and preparation

The process involves the following steps:

1. Registration and submission of technical bid including documents like tender fees, EMD, and eligibility proof.
2. Technical evaluation based on submitted documents.
3. Financial bid submission after technical approval.
4. Bid opening and evaluation by the designated authority.

Specification	Details
Food Quality	Must meet FSSAI standards
Packaging	Hygienic and tamper-proof
Delivery Schedule	As per project timelines
Payment Terms	As per contract agreement

The contractor must ensure **timely delivery** and **compliance with all safety protocols** to qualify for payments and project continuation.

Bidders must meet the following criteria:

• ✓ Must have valid registration as an NGO or CSO involved in food supply or related activities.
• ✓ Must have prior experience in preparing and supplying mid-day meals or similar food projects.
• ✓ Should possess valid licenses and certifications, including FSSAI registration.
• ✓ Must submit Tender Fees of Rs. 5000 and EMD of Rs. 23,19,206.
• ✓ Should have the financial capacity to undertake the project, demonstrated through relevant financial documents.

Qualification Criteria	Minimum Requirement
Registration	Valid NGO/CSO registration
Experience	At least 2 years in food supply projects
Certifications	FSSAI license, GST registration
Financial Capacity	Turnover of at least Rs. 50 lakhs in the last year

Bidders failing to meet these criteria will be disqualified from the bidding process.

The technical specifications require bidders to ensure:

• Food ingredients must be sourced from certified suppliers.
• Preparation facilities should comply with hygiene standards.
• Packaging must prevent contamination.
• Delivery vehicles should be hygienic and equipped for safe transportation.

Parameter	Requirement
Food Standards	FSSAI compliance
Packaging Material	Food-grade, tamper-proof
Delivery Time	Within specified schedule
Safety Standards	Adherence to local health and safety regulations

Bidders must provide detailed technical documentation demonstrating compliance with these specifications and may be subject to site inspections.

The project budget is estimated at approximately Rs. 2,319,206, which includes costs for food ingredients, preparation, packaging, and delivery. Payment will be made in installments based on milestones achieved, with the following breakdown:

Cost Component	Estimated Cost
Food Ingredients	60%
Preparation & Packaging	25%
Delivery & Distribution	15%

Payment terms include submission of invoices post-delivery, with payments processed within 15 days of approval. The bid must include a detailed financial proposal using the prescribed form, ensuring transparency and compliance with government financial regulations.

Interested bidders must follow these steps:

1. Register on the official procurement portal.
2. Download tender documents and review all requirements.
3. Submit the technical bid including all required documents before the deadline.
4. Attend the technical bid evaluation scheduled on 01-07-2025 at 11:00.
5. Submit the financial bid after technical approval.
6. Bid opening will occur on 01-07-2025 at 15:00.

Timeline	Date & Time
Bid Submission Start	05-06-2025 19:30
Technical Bid Submission Deadline	26-06-2025 18:10
Technical Evaluation	01-07-2025 11:00
Price Bid Submission	01-07-2025 15:00

**All bids must be digitally signed** and submitted via the official portal. Late submissions will not be accepted.

Bids will be evaluated based on:

• Technical competence (40%)
• Experience and past performance (30%)
• Financial proposal (20%)
• Compliance with technical specifications (10%)

Evaluation Factor	Max Score	Minimum Threshold
Technical Skills	40	30
Past Experience	30	20
Cost Effectiveness	20	15
Compliance	10	8

Bidders must meet the **minimum thresholds** to qualify for award consideration. The highest scoring bid will be selected based on overall merit and compliance.

Date	Event	Details
05-06-2025	Tender Publication	Tender notice issued
26-06-2025	Bid Submission Deadline	Last date for bid submission
01-07-2025	Technical Evaluation	Technical bid assessment
01-07-2025	Price Bid Opening	Financial bid assessment
02-07-2025	Award Notification	Result announcement

**Note:** All deadlines are strict. Bidders must ensure timely submission to participate.

For queries and assistance, contact:

Department	Contact Person	Email	Phone
Rajkot Municipal Corporation	Dy. Collector	dy.collectormdmrmc@gmail.com	+91-79-40007517
Tender Support	(n)Code Solutions	nprocure@ncode.in	+91-79-40007514

Bidders are encouraged to seek clarifications before the submission deadline and attend the free vendor training sessions scheduled weekly at the GNFC Infotower, Ahmedabad.

All participating bidders must ensure compliance with local health and safety regulations, submit all required documents, and adhere to the specified timelines. The tender process is fully online, and bidders should procure a valid Digital Certificate for signing bids. The detailed tender document, including terms, conditions, and specifications, is available for download from the official portal. Bidders are advised to review all instructions carefully to ensure successful participation.