Vadodara Municipal Corporation Security Services Tender for East Zone - Secure Your Facilities

This tender invites qualified security service providers to submit bids for providing comprehensive security personnel deployment across various offices, locations, and installations within the East Zone of Vadodara Municipal Corporation. The project aims to ensure the safety, monitoring, and maintenance of security at designated sites, contributing to the overall safety infrastructure of Vadodara's East Zone. The scope includes deploying trained security personnel, managing security operations, and ensuring compliance with specified standards. The estimated project cost is approximately INR 110 crore, with a bid validity of 120 days. The tender is open to experienced security service providers with relevant credentials and a proven track record in security management. The selected bidder will be responsible for maintaining high standards of security, adhering to contractual terms, and ensuring seamless service delivery. The tender process involves detailed evaluation, technical and financial bidding, and adherence to government procurement policies.

The selected service provider will be responsible for:

• Deploying a specified number of trained security personnel at various offices and installations within East Zone.
• Monitoring security operations continuously and maintaining security logs.
• Ensuring the safety of personnel, assets, and infrastructure.
• Coordinating with Vadodara Mahanagar Seva Sadan for security protocols.
• Providing necessary security equipment and uniforms.
• Conducting regular security audits and reporting.

The process includes:

1. Submission of technical and financial bids through the e-Procurement portal.
2. Evaluation of bids based on eligibility, experience, and cost.
3. Final selection and contract signing.
4. Deployment of security personnel within the stipulated completion period of 12 months.

Specification	Details
Number of security personnel	As per requirement
Deployment locations	Multiple offices and installations in East Zone
Contract form	Fixed-rate
Completion period	12 months
Estimated cost	INR 110 crore

The provider must ensure compliance with all safety and security standards mandated by Vadodara Municipal Corporation.

✓ Must have valid registration and licenses for security services.
✓ Proven experience in security deployment for government or municipal projects.
✓ Financial stability with an average annual turnover of at least INR 20 crore over the last 3 years.
✓ Submission of all required documents for preliminary verification.

Qualification	Minimum Requirement
Experience	At least 3 years in security services
Financial Turnover	INR 20 crore annually
Certification	Valid security service license
Document Submission	All relevant legal and financial documents

**Important:** Bidders must meet all eligibility criteria to qualify for the tender process.

The security personnel must be equipped with standard security gear, including uniforms, communication devices, and safety equipment. The deployment locations require adherence to specific security standards, including CCTV surveillance, access control, and emergency response protocols.

Parameter	Requirement
Security personnel qualification	Minimum 12th pass, trained in security management
Uniform	Standardized security uniform
Equipment	Communication devices, CCTV, fire safety tools
Deployment	As per site-specific security plan

The process involves:

• Conducting site assessments.
• Deploying personnel as per the approved security plan.
• Regularly maintaining and updating security equipment.
• Ensuring personnel are trained in emergency procedures.

All technical standards must comply with government security norms and Vadodara Municipal Corporation guidelines.

The estimated project cost is INR 110 crore, with a bid security deposit of INR 2.2 crore. The contract is fixed-rate, ensuring a stable payment schedule. Payment terms include:

• 10% advance upon contract signing.
• Monthly payments based on deployment and performance.
• Final payment after successful completion and acceptance.

Cost Component	Amount (INR)
Bid Security	INR 2.2 million
Estimated Cost	INR 110 million
Payment Schedule	Monthly, post-deployment

Bidders must provide detailed financial proposals aligned with these terms, ensuring transparency and compliance with government procurement policies.

Interested bidders must follow these steps:

1. Download the tender document from the official portal before the deadline.
2. Submit the technical bid and EMD fee through the online portal.
3. Attend the pre-bid meeting if required.
4. Evaluation of technical bids followed by financial bid opening.
5. Final selection based on evaluation criteria.

Timeline	Date & Time
Bid submission deadline	23-06-2025 16:00
Technical bid evaluation	23-06-2025 17:00
Price bid opening	23-06-2025 18:00

**Important:** Bidders must ensure all documents are submitted before the deadline. Late submissions will not be considered.

Bids will be evaluated based on:

• Technical competence and experience (40%)
• Financial proposal (30%)
• Past performance and references (20%)
• Compliance with eligibility criteria (10%)

Criteria	Max Score
Experience	40
Cost	30
Past Performance	20
Eligibility Compliance	10

**Minimum qualifying score** is 70%. The evaluation committee will consider overall bid quality, adherence to specifications, and cost-effectiveness.

Date	Event	Details
05-06-2025	Bid start date	Bidders can start submitting bids
18-06-2025	Document download end	Last date to download tender documents
23-06-2025	Bid submission deadline	16:00 hours
23-06-2025	Technical evaluation	17:00 hours
23-06-2025	Price bid opening	18:00 hours
23-06-2025	Tender evaluation completion	Final decision

**Note:** All deadlines are strict and non-negotiable.

• Contact Person: Director ER&S
• Phone: 9825110612
• Address: Encroachment Removal Department, Vadodara Mahanagar Seva Sadan, Vadodara, Gujarat
• Email: nprocure@ncode.in

Contact Method	Details
Phone	9825110612
Email	nprocure@ncode.in
Office Address	GNFC Infotower, S.G. Road, Bodakdev, Ahmedabad – 380054

Bidders are encouraged to contact for clarifications or training related to the online bidding process.

All interested bidders must review the detailed tender documents available for download. The tender emphasizes transparency, compliance with government procurement norms, and quality service delivery. Bidders should ensure they meet all eligibility and technical specifications before submission. Participation in the free vendor training sessions is recommended to facilitate smooth bidding. The Vadodara Mahanagar Seva Sadan reserves the right to accept or reject any bid without assigning reasons. All communications regarding the tender will be conducted through the official e-Procurement portal and designated contact points.