Government Tender for Online Oil Analysis & Reconditioning at Wanakbori TPS - Power & Energy Sector

This government tender invites qualified contractors to provide online oil analysis and reconditioning services for the Main Turbine lube oil and TDBFP A & B lube oil at Wanakbori Thermal Power Station, Gujarat. The project involves comprehensive maintenance and monitoring of turbine oils to ensure optimal power plant performance. The scope includes detailed oil analysis, reconditioning, and related technical services for an 800MW unit. Bidders must demonstrate technical expertise, relevant experience, and financial stability. The tender aims to enhance operational efficiency and reliability of power generation equipment, supporting Gujarat's energy infrastructure. The project duration is 24 months, with a total estimated cost of approximately INR 17,87,115. The tender process is open to eligible firms with proper certifications and experience in power plant maintenance services. The tender is issued by Gujarat State Electricity Corporation Limited, Wanakbori TPS, under the power and energy sector, emphasizing quality and compliance.

The selected contractor will be responsible for:

• Conducting online oil analysis for Main Turbine lube oil and TDBFP A & B lube oil.
• Reconditioning and maintaining turbine oils to meet specified standards.
• Regular sampling, testing, and reporting of oil conditions.
• Ensuring minimal downtime and optimal turbine performance.

The process includes:

1. Receiving and inspecting oil samples.
2. Performing detailed chemical and physical analysis.
3. Reconditioning oils as per technical specifications.
4. Documenting and reporting findings.
5. Implementing corrective actions if required.

Key deliverables include:

Service	Specification
Oil Sampling	Weekly and as required
Oil Analysis	Comprehensive chemical & physical tests
Reconditioning	Based on analysis results
Reporting	Monthly and incident reports

The contractor must ensure compliance with all safety and environmental regulations and provide qualified technical personnel for the duration of the contract.

• ✓ Must have experience in online oil analysis and turbine oil reconditioning for power plants.
• ✓ Must submit scanned copies of tender fee and EMD details.
• ✓ Must provide experience certificates of similar work and copies of past orders.
• ✓ Bank solvency certificate of at least 20% of the estimated contract value from a nationalized bank.
• ✓ Must submit an unconditional tender assurance.
• ✓ Provide details of PF Code No., group insurance for contract labor, and valid labor licenses.
• ✓ GST Registration, PAN, and I.T. No. are mandatory.
• ✓ List of tools, technical personnel, and supervisor details.
• ✓ Technical bid with all relevant documents must be attached.

Qualification Parameter	Minimum Requirement
Experience	Minimum 3 years in power plant oil analysis
Financial	Solvency of at least INR 3,57,425 (20% of estimated cost)
Certification	Valid GST, PAN, and labor licenses
Technical	Adequate tools, personnel, and technical expertise

Bidders must meet all criteria to qualify for the technical and financial evaluation stages.

The technical specifications include:

Parameter	Requirement
Oil Type	Turbine lubricating oils compatible with Main Turbine and TDBFP systems
Analysis Frequency	Weekly sampling with immediate reporting
Reconditioning Standards	As per OEM specifications and industry best practices
Equipment	Must include modern analysis tools, testing kits, and reconditioning units

Sequential process: 1. Sample collection at designated points. 2. Laboratory analysis using certified equipment. 3. Oil reconditioning based on test results. 4. Quality assurance and documentation.

All technical procedures must adhere to safety and environmental norms, ensuring no adverse impact on the plant operations.

The total estimated cost for the project is INR 17,87,115. The bid submission must include a detailed cost breakdown:

Cost Component	Estimated Cost
Oil Analysis & Testing	INR 8,93,558
Oil Reconditioning	INR 6,00,000
Reporting & Documentation	INR 1,00,000
Miscellaneous & Contingency	INR 1,93,557

Payment terms are typically linked to project milestones, with payments released upon completion of each phase. Bidders should include detailed financial proposals, ensuring compliance with the tender's financial guidelines. The bid offer must be valid for 180 days from the submission deadline.

The bidding process involves the following steps:

1. Download the tender document from the official portal.
2. Submit the technical bid and EMD/tender fee online before the deadline.
3. Attend the pre-bid meeting if scheduled.
4. Technical evaluation will be conducted on 05-07-2025 at 15:30.
5. Qualified bidders will be invited for commercial bid opening.
6. Commercial evaluation and final award decisions will follow.

Key timelines:

Event	Date & Time
Bid Submission Start	06-06-2025 11:30
Bid Submission End	04-07-2025 18:00
Technical Evaluation	05-07-2025 15:30
Final Award	To be notified

Bidders must ensure complete and accurate submission to avoid disqualification.

Evaluation will be based on:

Criteria	Max Score
Technical competence and experience	50
Financial stability and cost	30
Compliance with eligibility criteria	20

Minimum qualifying marks for technical evaluation are 70%. The highest scoring technically qualified bidder will be considered for award, subject to meeting all criteria. The evaluation factors include past performance, technical capability, financial health, and adherence to tender conditions.

Date	Event	Details
06-06-2025	Tender Release	Tender documents available online
04-07-2025	Bid Submission Deadline	Last date for bid submission at 18:00
05-07-2025	Technical Evaluation	Scheduled at 15:30
05-07-2025	Preliminary Evaluation	Complete by 15:00
07-07-2025	Final Notification	Expected date for award announcement

All bidders should adhere strictly to these deadlines to ensure participation.

Chief Engineer [C & O], Wanakbori TPS

Contact Method	Details
Email	wtps.se-tech@gebmail.com
Phone	7069003830
Address	Wanakbori Thermal Power Station, Gujarat State Electricity Corporation Limited, Ta: Galteshwar, Dist: Kheda - 388239

For queries or clarifications, bidders can contact during working hours. Support is available for online bid submission and document submission procedures.

Bidders are encouraged to participate in free training sessions on online tender submission, organized every Saturday at (n)code solutions, Ahmedabad. All submitted documents must be valid, up-to-date, and in compliance with tender specifications. The tender process emphasizes transparency, quality, and adherence to safety standards. Ensure your bid is complete, accurate, and submitted within the stipulated timelines to qualify for consideration.