Government Tender for Operation of Drum Mix Plant & Ancillary Equipment Vadodara 2025-26

This government tender invites qualified contractors to operate the Drum Mix Plant (DM-50) and its ancillary equipment at Sayajipura, Vadodara for the fiscal year 2025-26. The project is managed by the Vadodara Mechanical (R & B) Division under the Roads and Buildings Department of Gujarat. The scope includes engaging skilled personnel to ensure smooth plant operations, maintenance, and compliance with safety standards. The tender offers an estimated project cost of approximately INR 30,45,000 with a completion period of 12 months. Bidders must meet stipulated eligibility criteria, including valid registration, experience in similar projects, and submission of requisite documents. The process involves a transparent bidding procedure with stages for preliminary, technical, and price evaluation. The tender aims to select a competent service provider to ensure efficient plant operation, contributing to infrastructure development in Vadodara. Download detailed documents including BOQ and tender notice for comprehensive understanding.

The selected contractor will be responsible for the operation and maintenance of the Drum Mix Plant (DM-50) at Sayajipura, Vadodara, for the period of 2025-26. Key deliverables include:

• Engaging qualified personnel for plant operation
• Ensuring continuous plant operation without downtime
• Maintaining safety standards and environmental compliance
• Routine maintenance and troubleshooting of plant machinery
• Preparing operational reports as required

The process involves:

1. Preparation and mobilization of personnel and equipment
2. Operational management of the plant during working hours
3. Monitoring and reporting on plant performance
4. Adhering to safety and environmental regulations
5. Final reporting and handover at project completion

• ✓ Must have valid registration certificates including GST and PAN.
• ✓ Proven experience in operating similar mechanical or asphalt plants.
• ✓ Submission of experience certificates for relevant projects.
• ✓ Financial stability with minimum turnover of INR 30 lakhs in the last 3 years.
• ✓ Submission of EMD of INR 30,450.

Criteria	Minimum Requirement
Tender Fee	INR 1,500
EMD	INR 30,450
Experience	At least 2 similar projects in the last 5 years
Financial Turnover	INR 30 lakhs annually
Documents	GST Registration, PAN Card, Experience Certificates, Affidavit

**Note:** Bidders must submit all required documents for each stage as specified in the tender documents to qualify for evaluation.

The plant operation requires adherence to technical parameters such as:

• Plant Capacity: DM-50
• Fuel Type: Diesel or suitable alternative
• Control System: Automated control panel with remote monitoring capabilities
• Safety Features: Emergency stop, fire safety equipment, safety signage
• Maintenance Schedule: Weekly inspections, preventive maintenance every 500 hours of operation

Sequential process for plant operation:

1. Setup and calibration of machinery
2. Daily startup procedures as per operational manual
3. Monitoring of temperature, mixing, and output quality
4. Troubleshooting and repairs as needed
5. Shutdown and cleaning at the end of each shift

The estimated project cost is INR 30,45,000, with a bid validity of 120 days. Bidders are required to submit their financial proposals in the prescribed format, including:

Cost Component	Amount (INR)
Base Price	As per bid
Taxes	As applicable
Total Bid Price	Sum of base price and taxes

Payment terms include: - **Advance payment** upon contract signing - **Progress payments** based on milestones - **Final payment** after successful completion and handover

The bidding process involves the following steps:

1. Download tender documents from the official portal.
2. Attend the pre-bid meeting scheduled on 28-07-2025.
3. Submit bids electronically through the NPROCURE portal before the deadline.
4. Bid opening will be conducted on 28-07-2025 at the Vadodara Mechanical Division.
5. Evaluation of bids based on technical and financial criteria.
6. Awarding of contract to the successful bidder.

Key Dates	Details
Bid Submission Start	16-06-2025 12:00
Bid Submission End	18-07-2025 18:00
Bid Opening	28-07-2025 12:30

**Important:** Bidders must ensure all documents are complete and submitted within the stipulated timeline to avoid disqualification.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence and experience	40%
Financial bid	30%
Past performance and references	20%
Compliance with technical specifications	10%

Minimum qualifying marks for technical evaluation are 70%. The highest-scoring bid after combined technical and financial evaluation will be selected. Factors such as bidder experience, financial stability, and adherence to specifications will influence the final decision.

Date	Event	Details
16-06-2025	Bid Start	Opening of bid submission
18-07-2025	Bid End	Closure of bid submission at 18:00
28-07-2025	Bid Opening & Evaluation	Technical and financial evaluation
28-07-2025	Contract Award	Notification to successful bidder
01-08-2025	Project Commencement	Expected start date

**Note:** All deadlines are in local time and bidders are advised to submit their bids early to avoid last-minute issues.

For queries and assistance, contact:

Vadodara Mechanical (R & B) Division

• Contact Email: exemec.vad.rnb@gmail.com
• Address: 8th Floor, C-Block, Narmada Bhavan, Jail Road, Vadodara - 390001
• Phone: +91-79-40007517, 40007514, 40007515
• Support Team: (n)Procure Support, GNFC Ltd., Ahmedabad

Contact Person	Name	Role
Procurement Officer	Executive Engineer	Bidding and technical queries

Bidders are encouraged to reach out for clarifications and training sessions related to the e-procurement process.

All prospective bidders must register on the NPROCURE portal and procure a valid Digital Signature Certificate (DSC) as per IT Act 2000. A free vendor training camp is organized every Saturday at (n)Code Solutions, GNFC Ltd., Ahmedabad. Download all tender documents, including BOQ and detailed terms, from the official portal before submission. Ensure compliance with all eligibility and technical requirements to participate successfully. The tender process emphasizes transparency, fairness, and adherence to government procurement norms.