Government Tender for Upkeeping of Salatwada Govt Staff Colony Vadodara - Civil Works 2025-26

This government tender invites qualified contractors to undertake Upkeeping works at Salatwada Government Staff Colony in Vadodara for the year 2025-26. The scope includes comprehensive cleaning of campus areas, staircases, passages, terraces, manhole chambers, drainage lines, and removal of weeds and shrubs. Additionally, the project involves providing security and pumpman services for a duration of 12 months. The tender is issued by the City R&B Vadodara department, targeting experienced civil and maintenance service providers. The project aims to maintain a clean, safe, and well-managed residential environment for government staff residing in the colony. The estimated project cost is approximately ₹20,95,260.12, with a bid validity of 120 days. Bidders must submit their proposals online via the NPROCURE portal, adhering to specified eligibility and technical criteria. The tender process includes multiple stages: Preliminary, Technical, and Commercial, with detailed evaluation procedures to ensure quality and compliance.

The selected contractor will be responsible for the following tasks:

• **Cleaning and maintenance of the entire campus area, including staircases, passages, and terraces.
• Removal of weeds, shrubs, and other unwanted vegetation.
• Clearing of manhole chambers and drainage lines to ensure proper flow.
• Providing security personnel and pumpman services throughout the contract period.
• Regular inspection and reporting of maintenance activities.

The process will follow these steps:

1. Site assessment and preparation.
2. Execution of cleaning and maintenance activities as per specifications.
3. Monitoring and supervision to ensure quality standards.
4. Periodic reporting and documentation.

• Bidders must submit all necessary documents as specified in the tender documents for both Preliminary and Technical stages.
• ✓ Must have experience in civil maintenance, cleaning, and security services.
• ✓ Must possess valid licenses and certifications.
• ✓ Financial stability as per the following criteria:

Criteria	Details
Minimum Annual Turnover	₹10,00,000
Net Worth	Positive
Past Experience	At least 2 similar projects completed in the last 3 years

**Important:** Bidders should attach scanned copies of all required documents, including registration certificates, experience certificates, financial statements, and technical certifications, as per tender guidelines.

The technical specifications include:

Parameter	Requirement
Cleaning Equipment	Modern, eco-friendly tools and machinery
Security Personnel	Trained, uniformed guards with valid licenses
Drainage Clearing	Mechanical and manual methods compliant with safety standards
Service Duration	12 months
Response Time	Within 2 hours for emergency services

The bidder must follow the sequential process:

The estimated project cost is approximately ₹20,95,260.12, with a bid security deposit (EMD) of ₹21,000. Bidders must submit their financial proposals in the prescribed format, including detailed breakdowns of costs for labor, materials, equipment, and overheads. Payment terms are linked to project milestones, with invoices payable upon completion of specified activities. The total contract value should not exceed the estimated cost, and bidders must demonstrate financial capacity to undertake the project. The bid offer must remain valid for 120 days from the submission deadline.

The bidding process involves the following steps:

1. Download tender documents from the NPROCURE portal.
2. Prepare and submit technical and financial bids online before the deadline.
3. Attend pre-bid meetings if scheduled.
4. Bid evaluation by the authorities based on predefined criteria.
5. Announcement of successful bidder and contract signing.

Event	Date & Time	Details
Bid Submission Start	13-06-2025 18:00	Bidders can submit bids online.
Bid Submission End	05-07-2025 18:00	Last date for bid submission.
Bid Opening	05-07-2025	Opening of technical and financial bids

**Important:** Bidders must ensure all documents are uploaded correctly and adhere to the specified formats and deadlines.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence and experience	40%
Financial proposal	30%
Compliance with technical specifications	20%
Past performance and reputation	10%

**Minimum thresholds:** - **Technical score must be at least 70%.** - **Financial proposals will be scored based on competitiveness.**

The evaluation committee will review all submissions, conduct site inspections if necessary, and select the bidder offering the best value for money while meeting all technical and financial criteria.

Date	Event	Details
13-06-2025	Bid Submission Start	Bidders can begin submitting their bids online.
05-07-2025	Bid Submission End	Last date for bid submission at 18:00 hrs.
05-07-2025	Bid Opening	Technical and financial bids will be opened at 18:05 and 18:10 respectively.
05-07-2025	Final Evaluation	Final decision and award notification.

**Note:** All deadlines are strict; late submissions will not be entertained.

For any queries or assistance, bidders can contact:

Contact Person	Phone	Email
Executive Engineer, City (R&B) Division, Vadodara	2652439100	execityrnbvad@yahoo.co.in

**Address:** 1st Floor, R&B Bhavan, Near Raopura Police Station, Raopura, Vadodara, Gujarat.

Support and clarifications can also be obtained from the NPROCURE support team at (n)code solutions, Ahmedabad, via phone or email as provided in the tender documents.

Bidders are advised to carefully review all tender documents, including specifications, terms, and conditions. A free vendor training camp will be organized every Saturday at (n)code solutions, Ahmedabad, to assist bidders in understanding the online bidding process. All submissions must be made electronically through the NPROCURE portal, and physical bids will not be accepted. Ensure that all required documents and forms are correctly filled and uploaded before the deadline to avoid disqualification. The tender process emphasizes transparency, fairness, and adherence to government procurement policies.