Government Tender for Security & Pumping Services at Residential Buildings Vadodara 2025-26

This government tender invites qualified contractors to provide security services and pump operation at various residential buildings under the Circuit House section of Vadodara city. The project spans a duration of 12 months for the fiscal year 2025-26. The tender is issued by the City Roads & Buildings (R&B) Division, Vadodara, and aims to ensure safety and operational efficiency at multiple residential sites. The scope includes deploying trained security personnel and pump operators to manage security and water pumping services effectively. The project is crucial for maintaining safety standards and operational continuity in government-managed residential complexes. Bidders must meet specific eligibility criteria, submit detailed technical and financial proposals, and adhere to the stipulated timelines. The tender process is conducted electronically via the NPROCURE platform, ensuring transparency and competitive bidding. This opportunity is ideal for experienced civil contractors specializing in security and operational services for government infrastructure projects in Gujarat.

The scope of work includes:

• Providing trained security personnel at designated residential buildings for 12 months.
• Operating and maintaining pump systems for water supply at various locations.
• Ensuring round-the-clock security and operational safety.
• Regularly inspecting security and pump systems for optimal performance.
• Maintaining detailed logs of security and pump operations.

The process involves:

1. Submission of bid documents through the NPROCURE portal.
2. Technical evaluation based on submitted documents and certifications.
3. Financial bid opening for qualifying bidders.
4. Contract award and commencement of services upon approval.

✓ Must have valid registration and licensing for security and operational services.
✓ Must attach scanned copies of all necessary documents as specified in the tender documents.
✓ Must have prior experience in executing similar government projects.
✓ Financial stability as per the following criteria:

Qualification	Minimum Requirement
Turnover	Rs. 50 lakh in the last 3 years
Past Contracts	At least 2 similar contracts completed in the last 5 years
Certifications	Valid security and operational licenses

✓ Bidders should possess valid digital certificates for online bidding. ✓ The bidder must submit the EMD amount of Rs. 29,000 along with the bid. ✓ All documents must be current and valid at the time of submission.

The technical specifications include:

Parameter	Requirement
Security Personnel	Trained, licensed security staff with experience
Pump Systems	Capacity as per specifications in the tender documents
Operating Hours	24/7 for security and water pumping
Maintenance	Regular inspections and preventive maintenance
Certification	Compliance with local safety and operational standards

Process for technical compliance:

The estimated project cost is approximately Rs. 28,64,628.36, which includes all labor, equipment, and operational expenses. Payment will be made in installments based on milestone completion and approval by the designated authority.

Cost Breakdown	Amount
Security Services	Rs. 14,32,314
Pump Operation & Maintenance	Rs. 14,32,314
Contingency & Miscellaneous	Rs. 1,00,000

Payment terms: - 30% advance upon contract signing. - 40% after completion of 6 months. - 30% upon project completion and acceptance.

The bidding process involves the following steps:

1. Download tender documents from the NPROCURE portal free of cost.
2. Prepare and submit technical and financial bids online before the deadline.
3. Technical evaluation by the designated committee.
4. Financial bid opening for qualified bidders.
5. Final selection based on evaluation criteria.

Key timelines:

Event	Date & Time	Details
Bid Submission Start	13-06-2025 18:00	Bidders can start submitting bids
Bid Submission End	05-07-2025 18:00	Last date for bid submission
Tender Opening	05-07-2025 18:10	Opening of bids

All steps must be completed online, and bidders are advised to ensure compliance with all submission requirements.

Bids will be evaluated based on:

Criteria	Weightage
Technical Competence	40%
Past Experience	30%
Financial Offer	20%
Compliance with Tender Terms	10%

Minimum qualifying marks for technical evaluation are 70%. The financial bid will be considered only for those meeting the technical criteria. Bidders must submit all required documents to qualify for the evaluation process.

Date	Event	Details
13-06-2025	Bid Start Date	Bidders can begin submitting bids
05-07-2025	Bid End Date	Last date for bid submission
05-07-2025	Bid Opening	Technical and financial bid opening
05-07-2025	Evaluation Completion	Final evaluation and award
12-07-2025	Contract Award	Expected date of contract signing

**Critical deadlines** include bid submission by 05-07-2025 at 18:00 and bid opening at 18:10 on the same day.

For queries and assistance, contact:

Office: Executive Engineer, City (R&B) Division, Vadodara
Address: 1st Floor, R&B Bhavan, Near Raopura Police Station, Raopura, Vadodara
Phone: 2652439100

Contact Person	Role
Executive Engineer	Tender related inquiries
Support Team	Technical support for online bidding

Bidders are encouraged to contact the office during working hours for clarifications or assistance with the bidding process.

All bidders must ensure compliance with the detailed terms and conditions outlined in the tender documents. A free vendor training camp is organized every Saturday from 4:00 PM to 5:00 PM at (n)Code Solutions, Ahmedabad, to assist bidders in understanding the online bidding platform. The tender process emphasizes transparency and fairness, with all updates posted on the official NPROCURE portal. Bidders should review all linked documents thoroughly, including specifications, schedules, and certification requirements, to prepare comprehensive proposals. The project aims to enhance security and operational efficiency at government residential facilities in Vadodara, contributing to improved safety standards and service delivery.