Government Tender for Special Repairing Work of Rural Police Station at Mota Khutavada, Bhavnagar

This government tender invites qualified contractors to undertake the Special Repairing Work of the Rural Police Station at Mota Khutavada, Bhavnagar district, Gujarat. The project aims to enhance infrastructure and ensure safety and operational efficiency for law enforcement personnel in rural areas. The tender is issued by Gujarat State Police Housing Corporation Ltd, a key government agency responsible for police infrastructure development. The project scope includes comprehensive repairs and renovations, with a completion period of 4 months. Bidders must meet specific eligibility criteria, including registration, financial stability, and prior experience. The tender process is structured into primary and commercial stages, with clear deadlines for submission and evaluation. The estimated project cost is approximately ₹7,34,054.53, with a bid security deposit of ₹14,682.00. This opportunity is ideal for experienced civil contractors specializing in government infrastructure projects in Gujarat. Bidders are encouraged to review all documents and adhere to the specified terms and conditions to participate successfully.

The scope of work involves special repairing and renovation of the Rural Police Station at Mota Khutavada, Bhavnagar. Key deliverables include:

• Structural repairs and reinforcement
• External and internal painting
• Electrical wiring and fixtures upgrade
• Plumbing and drainage improvements
• Flooring and ceiling repairs
• Security enhancements

The process includes:

1. Site assessment and survey to identify repair needs.
2. Preparation of detailed repair plan as per specifications.
3. Approval of repair plan by relevant authorities.
4. Execution of repair works in phases, ensuring minimal disruption.
5. Quality checks and inspections at each stage.
6. Final completion and handover within 4 months.

✓ Must have valid registration as a contractor approved for civil works in Gujarat.
✓ Must submit last I.T. return for assessment year 2024-25.
✓ Must hold a valid registration certificate for the prescribed category with the issuing authority.
✓ Must provide a Provident Fund registration certificate with code number.
✓ Must produce a solvency certificate equal to 25% of the tendered amount, issued by a bank, with minimum validity on the bid submission date.
✓ Tender fee of ₹900.00 must be paid via pay order or demand draft.
✓ Earnest Money Deposit (EMD) of ₹14,682.00 must be submitted in the form of cash receipt, fixed deposit receipt, or EMD exemption certificate issued by G.S.P.H.C. Ltd.
✓ Must submit GST registration copy.
✓ Income tax PAN card copy is mandatory.
✓ An affidavit on Rs.100/- non-judicial stamp paper, attested by a magistrate or notary, must be submitted.

The technical specifications adhere to Gujarat government standards for civil repairs. Materials used must meet IS standards and be approved for government projects. The repair process involves sequential steps:

• Site assessment and measurement
• Material procurement as per specifications
• Execution of repairs following approved technical drawings
• Regular inspections and quality assurance

Parameter	Specification
Structural Material	RCC, brickwork, steel reinforcement
Paint	Weather-resistant exterior paint
Electrical	ISI marked wiring and fixtures
Plumbing	Approved PVC pipes and fittings
Flooring	Non-slip tiles conforming to IS standards
Security Equipment	CCTV cameras with night vision, fencing

Execution will follow detailed technical guidelines provided in the tender documents, ensuring durability, safety, and compliance with environmental norms.

The estimated project cost is approximately ₹7,34,054.53. The bid security deposit (EMD) is ₹14,682.00, payable through bank receipt or fixed deposit. The tender fee is ₹900.00, non-refundable, payable via demand draft or pay order. Payment terms include:

• 10% of the contract value as advance, if applicable.
• Progress payments based on work completion milestones.
• Final payment upon successful project completion and inspection.

Cost Component	Amount (₹)
Estimated Cost	734,054.53
EMD	14,682.00
Tender Fee	900.00

Bidders must ensure timely payments and adhere to the financial terms specified in the tender documents for successful participation.

The bidding process involves the following steps:

1. Download tender documents from the official portal.
2. Attend pre-bid meeting (if scheduled) for clarifications.
3. Prepare technical and financial bids as per instructions.
4. Submit bids electronically on the nProcure portal before the deadline.
5. Bid opening will be conducted on the scheduled date in the presence of bidders.
6. Evaluation and shortlisting based on eligibility, technical compliance, and bid value.
7. Award of contract to the successful bidder.

Timeline	Date & Time
Bid Submission Start	02-06-2025 16:20
Bid Submission End	16-06-2025 18:00
Evaluation Date	20-06-2025 11:00
Commercial Stage	20-06-2025 11:10

All bidders must follow the digital signature and submission procedures outlined in the tender documents.

Bids will be evaluated based on:

Criteria	Weightage
Technical compliance	40%
Financial bid	40%
Past experience and reputation	20%

Minimum qualifying thresholds include: - **Technical compliance score of at least 30 points** - **Financial bid within the prescribed budget** - **Relevant experience in similar government projects**

Evaluation factors include quality of work, adherence to specifications, bid price competitiveness, and bidder’s financial stability. Bidders must meet all eligibility criteria to qualify for the evaluation process.

Date	Event	Details
02-06-2025	Tender Notice Release	Tender published online
02-06-2025	Bid Submission Start	4:20 PM
16-06-2025	Bid Submission End	6:00 PM
20-06-2025	Evaluation & Opening	11:00 AM
20-06-2025	Commercial Stage	11:10 AM
20-06-2025	Contract Award	Post evaluation

**Critical deadlines** include submission by 16-06-2025 18:00 and evaluation on 20-06-2025. Bidders are advised to adhere strictly to these dates.

For further assistance, bidders can contact:

Name	Designation	Email	Phone
Executive Engineer	Gujarat State Police Housing Corporation Ltd	eejnd.gsphc@yahoo.in	8200241924

Address: Gujarat State Police Housing Corporation Ltd, P.T.C. Campus, Bilkha Road, Junagadh, Gujarat. Support team available for technical queries and document download assistance during working hours. Bidders are encouraged to reach out early to clarify any doubts.

All bidders are advised to thoroughly review the tender documents available for download. The documents include detailed technical specifications, terms and conditions, and contractual obligations. Participation requires compliance with all eligibility and technical criteria. The tender process is fully online via the nProcure portal, and bidders must procure valid digital certificates for bid submission. A free vendor training session is organized every Saturday at the (n)code solutions division, providing guidance on online bidding procedures. Ensure timely submission to avoid disqualification. The project aims to improve police infrastructure in rural Gujarat, contributing to better law enforcement and community safety.