Government Tender for Supply of Grains, Pulses, Vegetables & Groceries for Wildlife Centers

This government tender invites qualified suppliers to provide essential food supplies for wildlife care centers in Ahmedabad. The project involves the purchase and supply of grains, pulses, vegetables, fodder, and groceries to support rescued wild animals at the Wildlife Care Center, Bodakdev, and Wildlife Rehabilitation Center, Bilasiya, under the Social Forestry Division. The tender aims to ensure the well-being of rescued animals by providing high-quality, nutritious food items. The procurement process is managed by the Deputy Conservator of Forests, Social Forestry Division Ahmedabad, and offers an excellent opportunity for suppliers specializing in agricultural and food products to collaborate with government agencies. The tender is open to eligible vendors with relevant experience and compliance with specified eligibility criteria. The estimated project value ranges between [minimum: 5,00,000 INR] and [maximum: 10,00,000 INR], with a procurement deadline of May 26, 2025. Bidders must adhere to the detailed scope, technical specifications, and submission guidelines outlined in the tender documents.

The scope of work includes:

• Supplying a variety of grains, pulses, vegetables, fodder, and groceries to the designated wildlife centers.
• Ensuring timely delivery as per the schedule specified in the tender document.
• Maintaining quality standards for all food items, complying with government regulations.
• Providing necessary documentation, including bills, delivery challans, and quality certificates.

The process involves:

1. Tender release and bidder registration.
2. Submission of technical and financial bids before the deadline.
3. Evaluation and shortlisting based on criteria.
4. Contract award to the successful bidder.
5. Delivery and submission of required documentation.

Key deliverables include:

• Complete supply of food items as per specifications.
• Adherence to delivery timelines.
• Compliance with safety and quality standards.

Item Category	Specifications
Grains	Must be pesticide-free, stored properly
Pulses	Must be fresh, free from adulteration
Vegetables	Organic, pesticide-free
Fodder	Nutritionally rich, suitable for wildlife
Groceries	Essential items as per list provided

All supplies must meet the standards outlined in the tender documents, and vendors are expected to coordinate closely with the designated authorities for quality assurance.

• ✓ Must have valid registration and licenses for food supply.
• ✓ Must submit all required documents, including signed terms & conditions, tender fee, EMD, PAN Card, G.S.T. certificate, and last year's IT returns.
• ✓ EMD amount of 10,000 INR must be deposited.
• ✓ Financial stability as evidenced by previous experience and financial statements.
• ✓ Proven track record in supplying similar items to government or reputed private organizations.
• ✓ Must be based within Gujarat or have a reliable logistics network for timely delivery.

Qualification Criteria	Details
Financial Turnover	Minimum 5 lakh INR in last financial year
Experience	At least 2 years in food supply to government or large organizations
Certifications	Valid G.S.T. and PAN certificates
Delivery Capability	Ability to deliver within specified timelines

Bidders must meet all eligibility requirements to qualify for participation.

Suppliers must adhere to the following technical parameters:

Item	Technical Requirements
Grains	Must be free from pests, stored in moisture-proof packaging
Pulses	Must be of uniform size, free from stones and adulterants
Vegetables	Fresh, pesticide-free, stored under hygienic conditions
Fodder	Nutritionally balanced, free from mold
Groceries	Packaged as per standards, with expiry dates

Sequential procedures include: - Inspection of samples upon delivery. - Verification against quality standards. - Documentation of compliance.

All items should be delivered in sealed packaging with proper labeling, including batch details and expiry dates where applicable.

The estimated project budget ranges from 5,00,000 INR to 10,00,000 INR. The payment will be made in installments based on delivery milestones and submission of valid invoices. The payment schedule is as follows:

Payment Stage	Percentage	Conditions
Initial Payment	30%	After contract signing and initial delivery
Mid-term Payment	40%	Upon delivery of half of the total quantity
Final Payment	30%	After successful completion and quality verification

All financial bids must be sealed separately, and invoices should include detailed breakdowns of costs, taxes, and applicable charges. The bidder must ensure transparency and compliance with the specified financial terms.

The bidding process involves the following steps:

1. Registration and download of tender documents from the official portal.
2. Submission of technical and financial bids before the deadline.
3. Opening of bids in the presence of authorized officials.
4. Evaluation based on predefined criteria.
5. Shortlisting and announcement of successful bidders.
6. Contract signing and commencement of supply.

Event	Date	Details
Bid Submission Start	05-05-2025 11:00	Bidders can submit bids online
Bid Submission End	26-05-2025 12:00	Last date for submission
Bid Opening	27-05-2025 14:00	Evaluation and shortlisting

Bidders must ensure all documents are complete and submitted before the closing date. Late submissions will be rejected.

Bids will be evaluated based on:

Criteria	Weightage
Price	50%
Quality of supplies	30%
Delivery capability	10%
Past experience	10%

Minimum qualifying marks are 60% overall. The evaluation factors include compliance with technical specifications, financial stability, delivery timelines, and past performance. Bidders must meet all mandatory requirements to qualify for final selection.

Date	Event	Details
05-05-2025	Tender Release	Tender documents available for download
25-05-2025	Document Download End	Last date to download tender documents
26-05-2025	Bid Submission Deadline	Bids must be submitted by 12:00 PM
27-05-2025	Bid Evaluation	Evaluation of technical and financial bids
27-05-2025	Tender Award	Expected date for awarding the contract
05-06-2025	Contract Commencement	Expected start date for supply

All dates are subject to change; bidders are advised to regularly check the official portal for updates.

Official Contact Person:

• Name: Deputy Conservator of Forests, Social Forestry Division Ahmedabad
• Phone: 9067681722
• Address: Block A, Third Floor, Bahumali Building, Asarwa, Ahmedabad
• Email: N/A

Contact Method	Details
Phone	9067681722
Address	Block A, Third Floor, Bahumali Building, Asarwa, Ahmedabad
Email	nprocure@ncode.in

Bidders are encouraged to contact during working hours for clarifications and support regarding the tender process.

All interested bidders must register on the official e-Procurement portal and obtain a valid Digital Signature Certificate (DSC) to participate. The tender documents are available for free download, and a vendor training session is organized every Saturday to assist bidders. Ensure all eligibility criteria are met, and submit the required documents as per guidelines. The department reserves the right to reject any bid not complying with the specifications or submission procedures. For further details, refer to the tender document linked below:

Download Tender Document.