Government Tender for Supply of Portable Hydraulic Belt Vulcanizing Machine at GSECL UTPS

This government tender issued by Gujarat State Electricity Corporation Limited (GSECL) offers an opportunity for qualified vendors to supply portable electrically heated hydraulic belt vulcanizing machines at the Ukai Thermal Power Station. The project aims to improve maintenance operations for conveyor belts in thermal power plants, ensuring efficient and reliable power generation. The tender details include a total estimated cost of approximately INR 31.25 lakh, with a bid validity of 120 days. Bidders must submit their proposals through the online portal by June 30, 2025, adhering to specified eligibility and technical criteria. The procurement process involves multiple evaluation stages, including preliminary, technical, and commercial assessments, with detailed documentation and certification requirements. This tender is part of the power and energy sector, targeting suppliers with proven experience in industrial machinery and electrical equipment supply for power plant maintenance.

The scope of work includes the supply and installation of portable electrically heated hydraulic belt vulcanizing machines at GSECL UTPS. Key deliverables include:

• Supply of hydraulic belt vulcanizing machines as per technical specifications.
• Delivery and installation at designated locations within the power station.
• Commissioning and testing of the equipment to ensure operational readiness.
• Training for plant personnel on machine operation and maintenance.

The process involves:

1. Preparation and procurement of equipment as per specifications.
2. Delivery to the site within the stipulated timeline.
3. Installation and setup in coordination with GSECL engineers.
4. Commissioning, including functional testing and validation.
5. Handover and training to plant staff.

✓ Must have valid registration and licensing for industrial equipment supply.
✓ Attach scan copy of payment receipt of Tender fee (INR 2950) and EMD (INR 93,759) as part of preliminary submission.
✓ All required tender documents, including technical specifications and certificates, must be scanned and submitted.
✓ Bidders should demonstrate relevant experience in supplying hydraulic or electrical machinery to power plants.

Qualification Criterion	Minimum Requirement
Financial Stability	Annual turnover of at least INR 50 lakh in the last 3 years
Experience	Successfully completed at least 2 similar projects in power plants or industrial sectors in the last 5 years
Certification	Valid ISO or equivalent quality certifications
Technical Capability	Ability to supply equipment as per detailed specifications and standards

**Note:** Bidders must meet all eligibility criteria to qualify for technical evaluation.

The hydraulic belt vulcanizing machine must meet the following technical parameters:

Specification	Requirement
Power Source	Electrical, portable, with heating element
Heating Method	Electrically heated, hydraulic pressure
Voltage	415V ± 10%, 3-phase
Heating Time	Not exceeding 15 minutes
Operating Pressure	10-20 bar
Weight	Not more than 50 kg
Safety Standards	Compliant with IS/IEC standards

Procedures for installation include: 1. Delivery to the site. 2. Unpacking and inspection. 3. Connection to power supply. 4. Calibration and testing. 5. Final commissioning.

The total estimated cost for the supply of hydraulic belt vulcanizing machines is INR 31,25,310. The bid submission must include a detailed cost breakdown:

Cost Component	Amount (INR)
Equipment Cost	25,00,000
Transportation and Delivery	3,00,000
Installation and Commissioning	2,00,000
Training and Documentation	1,25,310

Payment terms are as follows: - 30% advance payment upon order confirmation. - 50% after delivery and installation. - 20% after successful commissioning.

The bidding process involves the following steps:

1. Registration and login on the e-Procurement portal.
2. Download tender documents and review specifications.
3. Submit technical and financial bids online before the deadline.
4. Pay the tender fee and EMD online or as specified.
5. Bid opening will be conducted on the scheduled date.
6. Evaluation and shortlisting based on eligibility, technical compliance, and price.
7. Award of contract to the successful bidder.

Timeline	Date and Time
Bid Submission Start Date	14-06-2025 16:33
Bid Submission End Date	30-06-2025 18:30
Tender Evaluation Date	01-07-2025 15:00
Technical Evaluation	01-07-2025 15:05
Commercial Evaluation	01-07-2025 15:30

**All bids must be submitted electronically before the closing date.**

Bids will be evaluated based on:

Criteria	Weightage
Technical Compliance	40%
Price Competitiveness	30%
Experience and Past Performance	20%
Certification and Quality Standards	10%

Minimum qualifying marks for technical assessment are **70%**. Bidders must meet the eligibility and technical standards to qualify for commercial evaluation. The final selection will be based on the highest combined score, ensuring value for money and technical suitability.

Date	Event	Details
14-06-2025	Bid Submission Start	Bidders can begin submitting bids online
30-06-2025	Bid Submission Deadline	Last date for bid submission at 18:30
01-07-2025	Evaluation & Opening	Technical and commercial evaluation scheduled
15-07-2025	Contract Award	Expected date for contract finalization

**Note:** Bidders must adhere to all deadlines to ensure consideration.

For queries and assistance, contact:

Name	Designation	Contact	Email
Chief Engineer (G), UTPS	Tender Inviting Authority	9978934625	nprocure@ncode.in

Additional support can be obtained from (n)Procure Support team at GNFC Ltd., located at GNFC Infotower, S.G. Road, Bodakdev, Ahmedabad, Gujarat. Support hours are Monday to Saturday, 9:00 AM to 6:00 PM. For technical clarifications, email or call the provided contacts.

Bidders are advised to download the tender documents free of cost from the official portal. All submissions must be made electronically; physical submissions are not accepted except for the tender fee and EMD, which can be paid via Demand Draft or Bank Guarantee and submitted physically within 5 days of bid submission. A free vendor training session is organized every Saturday to assist bidders in understanding the online process. Ensure all required certificates, experience proofs, and technical documents are up-to-date and compliant with the specified standards. The successful bidder will be required to adhere to all safety and quality standards outlined in the detailed tender documents.