Government Tender for Support Staff Services at Deendayal Port Authority - 3-Year Contract

This government tender invites qualified agencies to provide support staff for the Town Development Wing & Land Section of Deendayal Port Authority in Gujarat. The contract spans three years, with a completion period of 36 months. The tender aims to enhance operational efficiency by outsourcing technical, legal, financial, and back-office support functions. Key details include:

Tender Title	Support Staff Services for Deendayal Port Authority
Location	Gandhidham, Gujarat
Estimated Cost	₹67,50,00,000
Bid Deadline	12th June 2025, 4:00 PM
Tender Opening	12th June 2025, 4:30 PM

This opportunity is ideal for agencies specializing in administrative, legal, financial, and technical support services seeking to collaborate with a prominent government port authority.

The selected agency will be responsible for providing comprehensive support staff services, including but not limited to:

• Deployment of qualified support staff for technical, legal, financial, and administrative tasks.
• Ensuring compliance with all applicable laws and regulations.
• Maintaining operational efficiency of the Town Development Wing & Land Section.
• Reporting and documentation as per the Port Authority’s standards.

The process involves:

1. Submission of technical and financial bids via the designated e-Procurement portal.
2. Evaluation of bids based on eligibility, experience, and financial competitiveness.
3. Final selection and contract signing.

Key Deliverables	Specifications
Support Staff	Qualified professionals in legal, financial, and technical domains
Service Duration	36 months
Contract Value	Approx. ₹67.5 million

**Bidder must ensure** adherence to all tender terms, submit valid documents, and participate in the training sessions organized by the Port Authority.

✓ Must have valid Digital Signature Certificate (DSC) as per IT Act-2000, Class-III.
✓ Proven experience in providing support staff services for government or large organizations.
✓ Financial stability with minimum turnover as specified in the tender documents.
✓ Submission of all required documents:

Document	Required for	Mandatory
Tender Fee	Preliminary Bid	Yes
EMD	Preliminary Bid	Yes
Integrity Pact	Preliminary Bid	Yes
MSME Certificate	Optional	No
Bid Security Declaration	Optional	No
Financial Criteria	Minimum Annual Turnover
---------------------	------------------------
Value	Rs. 10 million
Validity	For the last 3 financial years

**Note:** Bidders must meet all eligibility requirements to qualify for technical evaluation.

The agency must deploy skilled personnel with relevant qualifications in legal, financial, and technical support roles. Technical specifications include:

Parameter	Requirement
Support Staff Qualification	Graduate or Diploma in relevant field
Experience	Minimum 3 years in similar support services
Certification	Valid DSC, GST registration, PAN, TDS certificate
Service Standards	Compliance with Port Authority’s operational guidelines

The process involves:

• Pre-qualification review based on submitted documents.
• Technical assessment of staff qualifications.
• Final approval for deployment after evaluation.

The estimated contract value is approximately Rs. 67.5 million, with a bid security EMD of Rs. 6,75,000. The financial bid should include detailed cost breakdowns, including manpower wages, administrative expenses, and other overheads. Payment terms are structured as follows:

Payment Schedule	Description
Initial Payment	10% upon contract signing
Quarterly Payments	Based on approved deliverables
Final Payment	10% after successful completion and acceptance

Bidders must ensure competitive pricing aligned with the scope of work and submit all financial documents as per tender guidelines.

The bidding process involves the following steps:

1. Download the tender documents from the official portal before the deadline.
2. Prepare and submit the technical and financial bids online within the stipulated dates.
3. Bid opening will occur on 12th June 2025 at 4:30 PM at the specified location.
4. Evaluation of bids based on eligibility, experience, and cost.
5. Awarding of contract to the successful bidder.

Important Dates	Details
Bid Submission Start	22nd May 2025, 6:00 PM
Bid Submission End	12th June 2025, 4:00 PM
Bid Opening	12th June 2025, 4:30 PM

**Bidders must ensure timely submission** and compliance with all tender requirements.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence and experience	40%
Financial competitiveness	30%
Past performance and references	20%
Compliance with eligibility criteria	10%

**Minimum qualifying score** in each category must be met to proceed to the next stage. The highest scoring bid will be awarded the contract. The evaluation process is transparent and strictly adheres to government procurement rules.

Date	Event	Details
22-05-2025	Tender Publication	Tender available for download
12-06-2025	Bid Submission Deadline	Last date and time for bid submission
12-06-2025	Bid Opening	Evaluation and opening of bids
15-06-2025	Award Notification	Expected date of contract award

**Note:** All deadlines are final. Bidders are advised to submit their bids well before the closing date.

For queries and assistance, contact:

Name	Dy. Chief Engineer (Estate)
Address	Administrative Office Building, Room No. 18, Deendayal Port Authority, Gandhidham, Gujarat, Pin code – 370 201
Phone	9998777742
Email	nprocure@ncode.in
Office Hours	10:00 AM to 5:00 PM (Monday to Saturday)

Bidders can also visit the official tender portal for updates and support.

All participating bidders must ensure compliance with the detailed tender terms and conditions. A free vendor training session is organized every Saturday at (n)code Solutions, Ahmedabad, to assist bidders in understanding the e-Procurement process. The tender documents include detailed scope, eligibility, and contractual obligations. Bidders are encouraged to review all documents thoroughly and prepare their submissions accordingly. The Deendayal Port Authority is committed to transparent and fair procurement practices, ensuring equal opportunity for all qualified agencies.