Government Tender for Phase 2 Utility Integration & Consulting Services at GIFT City

This government tender invites qualified consultancy firms to provide expert services for the Phase 2 implementation and integration of utilities within the GIFT City project. The project aims to enhance the utility infrastructure by integrating GIFT utilities into the existing C4 platform, ensuring seamless operations and management. The scope includes detailed planning, system integration, testing, and deployment over a 12-month period. The tender is open to experienced consultants with a proven track record in utility management, system integration, and large-scale infrastructure projects. The total estimated project cost is approximately ₹63 lakh, with a bid validity of 180 days. The tender process involves multiple stages, including preliminary, technical, and commercial evaluations, with specific submission deadlines and mandatory documentation. The project is managed by Gujarat International Finance Tec-City Company Limited, located in Gandhinagar, Gujarat. Interested bidders must adhere to eligibility criteria, submit required documents, and participate through the designated online platform. This opportunity is ideal for consultancy firms specializing in utility services, infrastructure projects, and system integration within the government sector.

The selected consultant will be responsible for:

• Conducting detailed analysis of existing utility systems and infrastructure.
• Developing a comprehensive implementation plan for Phase 2 of utility integration.
• Designing technical solutions compatible with the current C4 platform.
• Coordinating with GIFT City authorities and stakeholders for system requirements.
• Executing system integration, testing, and commissioning activities.
• Providing training and documentation for GIFT City staff.
• Ensuring compliance with all relevant standards and regulations.

The process includes:

1. Initial assessment and planning.
2. Designing integration architecture.
3. System development and customization.
4. Testing and quality assurance.
5. Deployment and handover.

✓ Must have valid digital signature certificate as per Indian IT Act-2000.
✓ Proven experience in utility infrastructure projects, system integration, or consultancy services.
✓ Financial stability with a minimum average annual turnover of ₹1 crore over the last 3 years.
✓ Submission of all mandatory documents including:

Document	Requirement
Tender Fee	Rs. 5,000 paid receipt
EMD	Rs. 1,26,000 (refundable)
Certification	Valid certificates of previous similar projects

✓ Bidders must adhere to the eligibility and technical requirements specified in the tender documents.

Parameter	Specification
System Compatibility	Must integrate seamlessly with existing C4 platform
Data Security	Compliant with government cybersecurity standards
Hardware Requirements	As specified in the detailed technical document
Software Standards	Open standards and scalable architecture

The process involves: - Reviewing technical documents. - Preparing technical proposals. - Participating in technical evaluation meetings. - Implementing approved solutions following the project timeline.

The estimated project cost is approximately ₹63,00,000, which includes consultancy fees, system development, testing, and deployment. The financial bid must be submitted in the prescribed format, detailing costs for each phase. Payment terms are linked to project milestones:

Milestone	Payment Percentage
Contract Signing	10%
Completion of Design	20%
System Integration & Testing	30%
Deployment & Handover	40%

All payments are subject to approval of deliverables and compliance with contractual obligations. Bidders should include detailed cost breakdowns and ensure transparency in financial proposals.

1. Download and review the tender documents from the official portal.
2. Submit the Tender Fee and EMD along with the required documents before the deadline.
3. Attend the pre-bid meeting if scheduled.
4. Submit technical and financial bids through the designated online platform.
5. Bids will be evaluated based on technical competence and financial competitiveness.
6. Shortlisted bidders will be invited for negotiations or clarifications.
7. Final selection will be announced, and the contract awarded.

Timeline	Event
Bid Submission Start	06-06-2025 11:30 AM
Bid Submission End	05-07-2025 3:00 PM
Technical Evaluation	07-07-2025 3:30 PM
Commercial Evaluation	Post-technical evaluation

Bidders must ensure timely submission and compliance with all requirements to participate successfully.

The evaluation will be based on:

Criteria	Weightage
Technical competence and experience	50%
Financial proposal	30%
Past project performance	20%

Minimum thresholds: - Technical score of at least 70 points. - Valid EMD and all mandatory documents submitted. - Compliance with technical specifications.

The final selection will prioritize the highest combined score, ensuring quality and cost-effectiveness.

Date	Event	Details
06-06-2025	Bid Start	Bid submission opens
04-07-2025	Document Download End	Last date to download tender documents
05-07-2025	Bid End	Last date for bid submission
07-07-2025	Evaluation	Technical and preliminary evaluation
07-07-2025	Technical Evaluation	Scheduled at 3:30 PM
15-07-2025	Final Result	Expected date of award announcement

All deadlines are critical for participation; late submissions will not be entertained.

For inquiries and support, contact:

Gujarat International Finance Tec-City Company Limited

• Address: EPS - Building no. 49A, Block 49, Zone 04, Gyan Marg, GIFT City, Gandhinagar - 382050
• Phone: 7961708300
• Email: contract@giftgujarat.in
• Contact Person: The Managing Director & Group CEO

Support for online bidding and technical assistance is available through the (n)Code Solutions team at GNFC Ltd., Ahmedabad. Bidders are encouraged to reach out for clarifications and training.

All interested bidders must carefully review the tender documents available for download. Ensure compliance with all eligibility, technical, and financial requirements. Participation involves submitting digital signatures, attending training sessions, and adhering to deadlines. The project offers a significant opportunity for consultancy firms specializing in utility infrastructure, system integration, and government projects. Bidders should maintain transparency and accuracy in all submissions to ensure smooth evaluation and award processes.