This government tender invites qualified bidders to provide 8+1 Seater A/C diesel or petrol driven jeep vehicles for Gujarat Energy Transmission Corporation Limited (GETCO) in Anjar. The contract duration is two years, with a daily usage of 12 hours and a monthly mileage of 3000 km. The tender aims to ensure reliable transportation for Deputy Engineers (Civil) in the power transmission sector, supporting ongoing infrastructure development. The scope includes procurement, maintenance, and timely delivery of vehicles that meet specified standards. Interested bidders must adhere to eligibility criteria, submit requisite documents, and comply with technical and financial specifications. The tender offers an excellent opportunity for vehicle rental companies specializing in commercial transport, with an estimated project cost of approximately INR 14,41,320. The process is open, transparent, and conducted via electronic procurement, emphasizing efficiency and compliance with government norms.

The selected bidder will be responsible for providing 8+1 Seater A/C diesel or petrol driven jeep vehicles as per the specifications outlined below:

• Vehicle Type: Closed body, steel or fiber, model Mahindra Max, Bolero, Scorpio, or equivalent.
• Seating Capacity: 8+1 seats.
• Operational Hours: 12 hours per day.
• Monthly Distance: 3000 km.
• Contract Duration: 2 years.
• Maintenance & Servicing: The bidder shall ensure vehicles are maintained in good condition, regularly serviced, and compliant with safety standards.
• Delivery & Collection: Vehicles must be available at the specified location in Anjar, Gujarat, as per schedule.
• Compliance: Vehicles must adhere to government regulations, including insurance, road permits, PUC, and driver certifications.

Bidder Responsibilities:

• Submit detailed quotations including vehicle specifications.
• Provide proof of vehicle registration, insurance, road permit, and driver licenses.
• Ensure availability and operational readiness of vehicles throughout the contract period.

Specification	Details
Model	Mahindra Max / Bolero / Scorpio / Equivalent
Fuel Type	Diesel / Petrol
AC	Yes
Seating Capacity	8+1
Body Type	Steel / Fiber, Closed
Contract Duration	2 Years
Usage Hours	12 hours/day
Monthly Km	3000 km

The successful bidder must also comply with all applicable safety and environmental standards, and provide necessary certificates as proof of compliance.

• ✓ Must have valid vehicle registration, insurance, and road permits.
• ✓ Vehicle registration should not be older than 3 years from the date of tender opening.
• ✓ Must provide valid driving licenses and driver fitness certificates.
• ✓ Must possess GST registration, PAN card, and P.F. registration.
• ✓ MSME certification, if applicable, will be an added advantage.
• ✓ Bidders should submit a tender acceptance letter, conflict of interest declaration, and non-ban certificate.
• ✓ Self-declaration on Rs. 300 stamp paper for self-driving vehicles, if applicable.

Qualification Requirement	Details
Vehicle Registration	Not older than 3 years
Insurance	Valid insurance policy
Road Permit	Valid road permit
Driver License	Valid driving license
GST & PAN	Valid registration certificates
Financial Stability	Proof of financial capacity as per tender norms
Other Documents	Tender acceptance, conflict declaration, non-banning certificates

Bidders must meet all mandatory criteria to qualify for participation.

Vehicles must be 8+1 Seater A/C closed body jeeps with the following technical parameters:

• Model: Mahindra Max, Bolero, Scorpio, or equivalent.
• Fuel Type: Diesel or Petrol.
• Body Material: Steel or Fiber.
• Seating Capacity: 8+1.
• AC: Yes, operational and certified.
• Engine Capacity: As per model specifications, typically around 2.5L to 2.6L.
• Compliance: Vehicles must pass emission tests, PUC, and safety standards.

Sequential process for vehicle readiness:

1. Submit vehicle specifications and certifications.
2. Conduct inspection and verification.
3. Obtain necessary permits and certificates.
4. Ensure vehicle availability for contract duration.

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Sample technical parameters

Engine Capacity: 2498 cc
Fuel Efficiency: Min 12 km/l
Emission Norms: BS-VI

The estimated project cost is approximately INR 14,41,320. The financial bid should specify the per km rate and monthly rental. Payments will be made as per the schedule below:

• Initial payment: 10% of total contract value upon agreement signing.
• Monthly payments: Based on actual usage and verified kilometers.
• Final settlement: After completion of the contract period, subject to vehicle condition and compliance.

Cost Component	Details
Estimated Cost	INR 14,41,320
Payment Schedule	Monthly, post-verification
Payment Mode	Electronic transfer
Security Deposit	EMD of INR 20,000 to be submitted with bid

Bidders must submit detailed financial proposals with clear breakdowns and adhere to the specified budget limits.

Interested bidders should follow these steps:

1. Download the tender document and read all terms carefully.
2. Submit the EMD and tender fee before the deadline.
3. Prepare and upload all required documents for preliminary evaluation.
4. Participate in the online bid submission via the designated portal.
5. Attend the opening of technical bids and evaluation.
6. Submit financial bids during the commercial stage.
7. Final evaluation and award notification will follow.

Key Dates	Details
Bid Submission Start	21-05-2025, 18:20
Bid Submission End	11-06-2025, 16:00
Tender Opening	11-06-2025, 16:30
Commercial Bid Opening	12-06-2025, 16:00

**Bidders must ensure all documents are complete and submitted before deadlines.**

Bids will be evaluated based on:

• Technical compliance (40%) – Vehicle specifications, certifications, and bidder experience.
• Financial bid (40%) – Cost competitiveness and payment terms.
• Past performance and experience (20%) – Proven track record in vehicle leasing for government projects.

Criteria	Max Score
Technical compliance	40
Cost	40
Experience	20

**Minimum qualifying score:** 60 points overall. Bidders must meet all mandatory technical criteria to be considered for financial evaluation.

Date	Event	Details
21-05-2025	Tender Notice Release	Tender published on official portal
11-06-2025	Bid Submission Deadline	Last date for submitting bids at 16:00
11-06-2025	Tender Opening	Technical bid opening at 16:30
12-06-2025	Commercial Bid Opening	Financial bids opening at 16:00
15-06-2025	Award Notification	Expected date for contract award

**Note:** All deadlines are strict; late submissions will be rejected.

For queries and assistance, contact:

Superintending Engineer (TR) Anjar

• Phone: 2836242656
• Address: Superintending Engineer (TR) Anjar, GETCO Circle Office, 220 kV Power House Compound, Bhuj Road, Anjar, Kutch, Gujarat.
• Email: Not specified; inquiries can be made via phone.

Bidders are encouraged to contact during working hours for clarifications and support. Support for online bid submission is available through (n)Code Solutions support team.

All bidders must ensure compliance with government procurement norms, including submission of all required documents, certificates, and security deposits. The tender process is fully electronic, and bidders are advised to procure valid Digital Certificates for bid signing. A free vendor training session will be organized every Saturday at (n)Code Solutions office in Ahmedabad. Bidders are encouraged to participate in training to facilitate smooth bid submission. The detailed tender document is available for download from the official portal, and all updates will be communicated through the same platform.