Government Tender for Hiring Non A/C Diesel/Petrol Utility Vehicles at JE 66 KV Adhoi GSS

This government tender invites qualified bidders to provide non A/C diesel/petrol utility vehicles for Gujarat Energy Transmission Corporation Limited (GETCO) at JE 66 KV Adhoi GSS. The project involves hiring vehicles with a 1 MT carrying capacity, 4+1 seating, and a back-side open type jeep maxi taxi along with a driver. The vehicles are required for 12 hours daily, covering approximately 3000 km per month, under the Samkhiyali AM Division in Anjar. The tender aims to ensure reliable transportation support for power transmission operations, emphasizing timely and efficient service delivery. The project duration is 2 years, with an estimated cost of approximately INR 14.87 lakh. Bidders must meet specific eligibility criteria, including vehicle registration details, insurance, permits, and other legal documents. The tender process is open, with detailed submission procedures, evaluation criteria, and deadlines to ensure transparency and competitive bidding. This opportunity is ideal for transportation service providers specializing in utility vehicle rentals for government infrastructure projects in Gujarat.

The scope of work includes:

• Providing non A/C diesel/petrol utility vehicles with specifications as per tender requirements.
• Vehicles must have a carrying capacity of 1 MT and 4+1 seating.
• Vehicles should be not older than 5 years from the technical bid opening date.
• The vehicles must be passenger-type jeeps with a back-side open configuration.
• Vehicles are to operate 12 hours per day and cover approximately 3000 km per month.
• The contractor shall ensure regular maintenance, timely servicing, and compliance with safety standards.
• The driver must possess valid driving licenses, physical fitness, and eye testing certificates.
• The contractor shall provide all necessary documents including vehicle registration, insurance, road permits, P.F. certificates, PAN, GST registration, PUC, and diesel invoices.
• The selected bidder shall enter into a formal contract with GETCO and adhere to all stipulated terms.

Specification	Details
Vehicle Type	Non A/C Diesel/Petrol Utility Vehicle
Capacity	1 MT
Seating	4+1
Age of Vehicle	Not older than 5 years
Operation Hours	12 hours/day
Monthly KMs	3000 km
Registration	Valid registration certificate
Insurance	Valid insurance policy
Permits	Road permit certificate
Driver Requirements	Valid license, fitness, eye test
Documents to Submit	Registration, insurance, permits, PAN, GST, diesel invoice, PUC, MSME certificate (if applicable), bid acceptance, conflict declaration, non-ban declaration

The contractor shall also ensure **compliance with all applicable legal and safety standards** and **timely submission of all required documents** during the contract period.

✓ Must have valid vehicle registration documents not older than 3 years as on the bid opening date.
✓ Must possess valid insurance policies for the offered vehicles.
✓ Must hold a valid road permit certificate.
✓ Must provide registration certificate for provident fund of employees or a self-declaration on Rs.300 stamp paper with notarization if self-driving.
✓ Must submit a copy of PAN card.
✓ Must have GST registration certificate.
✓ Must provide valid driving licenses for drivers.
✓ Drivers must have physical fitness and eye testing certificates.
✓ Must submit diesel price certificates or invoices.
✓ Must provide Pollution Under Control (PUC) certificates.
✓ MSME certificates are optional if applicable.
✓ Submit a recent quotation if applicable.
✓ Tender acceptance letter must be submitted.
✓ Annexure-14 regarding no ban or stop deal in GUVNL or subsidiaries.
✓ Declaration of conflict of interest on bidder’s letterhead.
✓ Bahedhari patrak on bidder’s letterhead.
✓ Any other relevant documents as specified.

Financial Qualification Criteria
Minimum average annual turnover of INR 5 lakh in the last 3 years
No blacklisting or debarment in government or private sector
Valid vehicle registration and permits

Bidders must meet all the above eligibility criteria to qualify for participation in the tender process.

The vehicles must conform to the following technical parameters:

Parameter	Specification
Vehicle Type	Passenger jeep, back-side open
Capacity	1 MT
Seating Capacity	4+1
Age of Vehicle	Not more than 5 years
Fuel Type	Diesel or Petrol
Operation Hours	12 hours/day
Monthly Distance	3000 km
Registration	Valid registration certificate
Insurance	Valid insurance policy
Road Permit	Valid permit certificate
Driver License	Valid driving license
Driver Fitness	Physical fitness & eye test certificates
Diesel Invoice	Recent invoice or certificate
PUC	Valid Pollution Under Control certificate

The vehicles must be in good condition, well-maintained, and compliant with all safety standards. The bidder shall provide detailed technical specifications and proof of compliance during submission.

The estimated cost for this project is approximately INR 14,87,189.76. The financial bid should be submitted as per Schedule-B, detailing the rates and total cost. The tender requires a security deposit of INR 20,000 as EMD, which must be submitted along with the bid. Payment terms include:

• Payment will be made monthly based on verified invoices.
• Deductions for non-compliance or damages will be applicable.
• The contract amount is fixed for the initial 2-year period, with possible extensions based on performance.

Cost Breakdown	Amount (INR)
Estimated Contract Value	14,87,189.76
EMD Amount	20,000
Payment Schedule	Monthly on submission of invoice
Security Deposit	INR 20,000

Bidders must submit detailed financial proposals and ensure compliance with all financial terms specified in the tender documents.

The bidding process involves the following steps:

1. Download Tender Documents from the official portal before the deadline.
2. Attend the vendor training session if needed, scheduled at (n)Code Solutions.
3. Prepare and submit technical and financial bids electronically via the nProcure portal before the bid end date.
4. Pay the EMD and tender fee through the prescribed modes.
5. Bid opening will be conducted publicly on the scheduled dates.
6. Evaluation of bids based on eligibility, technical compliance, and financial competitiveness.
7. Award of contract to the successful bidder.

Important Dates	Details
Bid Submission Start	20-05-2025 18:00
Bid Submission End	10-06-2025 16:00
Preliminary Evaluation	10-06-2025 16:30
Commercial Evaluation	11-06-2025 16:00

**All bidders must ensure timely submission and adherence to the instructions.**

Bids will be evaluated based on the following criteria:

Criteria	Weightage
Technical compliance and vehicle quality	50%
Financial bid competitiveness	30%
Past experience and performance	20%

Minimum qualifying marks for technical evaluation are **70%**. Bidders must submit all required documents and meet eligibility criteria to qualify for financial evaluation. The evaluation committee reserves the right to reject any bid not conforming to specifications or lacking proper documentation.

Date	Event	Details
20-05-2025	Bid Start	Bidders can start downloading tender documents
10-06-2025	Bid End	Last date for bid submission at 16:00
10-06-2025	Technical Evaluation	Scheduled at 16:30
11-06-2025	Commercial Evaluation	Scheduled at 16:00
12-06-2025	Award Notification	Expected date for contract award
15-06-2025	Contract Signing	Finalization of agreement

**All deadlines are strict; bidders must adhere to the schedule.**

For queries and assistance, bidders can contact:

Contact Person	Superintending Engineer (TR) Anjar
Phone	2836242656
Address	Superintending Engineer (TR), GETCO Circle Office, 220 kV Power House Compound, Bhuj Road, Anjar, Gujarat, PIN 370110
Email	Not provided in tender document

Bidders are encouraged to seek clarifications before submission to ensure compliance and smooth participation.

All interested bidders must carefully review the tender documents available for download. The tender process emphasizes transparency and fairness, with detailed evaluation criteria and strict adherence to deadlines. Bidders should ensure all mandatory documents are submitted in the prescribed format. Training sessions on e-procurement procedures are organized regularly. For further assistance, contact the support team at (n)Code Solutions. The successful bidder will be required to sign a comprehensive contract and comply with all stipulated terms and conditions, including safety, maintenance, and legal compliance during the contract period.