Government Tender for Supply, Installation & Commissioning of VRLA SMF Battery Sets at Vadodara

This government tender invites qualified bidders to supply, install, test, and commission VRLA SMF type battery sets at the State Load Despatch Centre (SLDC) in Vadodara. The project aims to enhance power reliability and grid stability through the deployment of high-quality battery systems. The tender covers comprehensive scope including procurement, technical installation, testing, and commissioning as per detailed specifications. The project duration is approximately 4 months, with a total estimated cost of approximately INR 1,510,206. The tender is issued by Gujarat Energy Transmission Corporation Limited (GETCO), a key player in power transmission infrastructure. Bidders must meet strict eligibility criteria, including technical and financial qualifications, and submit all required documentation within specified deadlines. The process involves multiple stages: preliminary, technical, and price bid, with evaluation based on technical compliance and financial competitiveness. This opportunity is ideal for experienced power equipment suppliers, electrical contractors, and engineering firms specializing in power infrastructure projects.

The scope of work includes:

• Supply of VRLA SMF type batteries as per technical specifications.
• Installation of battery sets at designated SLDC locations in Jetpur and Jambuva.
• Testing and commissioning of the installed battery systems to ensure operational readiness.
• Providing all necessary accessories, testing equipment, and manuals.

Key deliverables:

• Fully functional battery systems installed at specified sites.
• Testing reports confirming compliance with technical standards.
• Operational manuals and maintenance instructions.

Process steps:

1. Procurement of batteries and accessories.
2. Delivery to site.
3. Installation and wiring.
4. Testing and commissioning.
5. Handover with documentation.

Technical Specifications	Details
Battery Type	VRLA SMF
Voltage	48V
Capacity	As specified in tender documents
Standards	As per GETCO technical specifications

All work must adhere strictly to the technical and safety standards specified in the tender documents, including compliance with testing and quality assurance protocols.

Bidders must fulfill the following eligibility criteria:

• ✓ Must have valid TENDER FEE and EMD as per tender notice.
• ✓ Must submit all required technical and financial documents.
• ✓ Must have prior experience in supplying and installing battery systems for power utilities.
• ✓ Must possess valid factory licenses, GST registration, and PAN card.
• ✓ Must demonstrate financial stability with audited balance sheets for the last three years.
• ✓ Must provide past executed orders with GUVNL and subsidiaries, including performance reports.
• ✓ Must submit ISO, BIS, or other relevant certifications if applicable.

Financial Qualification	Details
Minimum Turnover	INR 50 Lakhs for last 3 years
Minimum Experience	3 similar projects in last 5 years
EMD Amount	INR 20,000

All documents must be valid, up-to-date, and conform to the specifications outlined in the tender notice.

The technical specifications require:

• Batteries must be VRLA SMF type, conforming to IS/IEC standards.
• Voltage rating of 48V with specified capacity.
• Must include calibration certificates for testing equipment.
• Factory facilities must support manufacturing and testing.
• Testing and quality assurance plans must be submitted.

Technical parameters:

Parameter	Specification
Battery Type	VRLA SMF
Voltage	48V
Capacity	As per tender document
Standards	IEC 60896, IS 15549

Sequential procedures include procurement, delivery, installation, testing, and commissioning, ensuring compliance at each stage with technical standards and safety protocols.

The estimated project cost is approximately INR 1,510,206. The financial breakdown includes:

Item	Cost
Battery Sets	As per specifications
Installation & Testing	Included
Manuals & Accessories	Included
Total Estimated Cost	INR 1,510,206

Payment terms are structured as follows: - 30% advance upon contract signing. - 50% after delivery and installation. - 20% after successful testing and commissioning. All payments are subject to submission of valid invoices and completion certificates. Bidders must ensure compliance with financial documentation and payment schedules specified in the tender documents.

The bidding process involves the following steps:

1. Download Tender Documents: Available from the official portal until the document download end date.
2. Submission of EMD and Tender Fees: Submit through prescribed mode before the deadline.
3. Preliminary Evaluation: Check for completeness and compliance.
4. Technical Evaluation: Review technical documents and conduct site inspections if necessary.
5. Financial Bid Opening: Qualified bidders are invited to submit their price bids.
6. Final Evaluation and Award: Based on technical compliance and competitive pricing.

Timelines:

Event	Date	Details
Bid Submission Start	12-06-2025 19:00	Bidders can start submitting
Bid Submission End	04-07-2025 16:00	Last date for submission
Technical Evaluation	04-07-2025 16:31	Evaluation of technical bids
Price Bid Opening	05-07-2025 16:30	Opening of financial bids

**Important:** Bidders must adhere strictly to deadlines and submission formats as specified in the tender documents.

Evaluation will be based on:

Criteria	Weightage
Technical compliance	60%
Past experience & performance	20%
Financial bid	20%

Minimum thresholds: - **Technical compliance score must be at least 60%.** - **Financial bids will be evaluated on the basis of competitive pricing.** Bidders must submit all required documents for technical evaluation, and the final award will be based on combined technical and financial scores. The evaluation process ensures transparency and fairness in awarding the contract.

Date	Event	Details
12-06-2025	Bid Start Date	Bidders can begin submission
04-07-2025	Bid End Date	Last date for submission at 16:00
04-07-2025	Technical Evaluation	16:31 hours
05-07-2025	Price Bid Opening	16:30 hours
04-07-2025	Document Download Deadline	16:00 hours

**Note:** All deadlines are strict; late submissions will not be entertained.

For queries and submission, contact:

Chief Engineer (SLDC)
Gujarat Energy Transmission Corporation Limited
State Load Despatch Centre, 220kv Gotri S/s. Compound, Gotri road, Vadodara
Email: celd@gebmail.com

Contact Person	Email	Phone
Chief Engineer (SLDC)	celd@gebmail.com	N/A

All communications regarding tender clarifications should be directed to the above email before the specified deadline.

Bidders are advised to thoroughly review all tender documents, including the Schedule-A, technical specifications, and commercial terms available for download. Ensure all mandatory documents are submitted in the prescribed format. The tender process emphasizes transparency, quality, and adherence to safety standards. For further assistance, bidders can contact the designated officer via email. This opportunity is ideal for experienced electrical equipment suppliers, installation contractors, and power infrastructure firms seeking government projects in Gujarat.