Gujarat GETCO Tender for Bi-Annual Maintenance & Grass Removal at Jambuva Sub-Station

This government tender invites experienced electrical and civil contractors to undertake bi-annual maintenance work at the Jambuva Sub-Station in Vadodara, Gujarat. The project involves the up-keeping, removal of grass by cutting, anti-weeding treatment, and cleaning of store and office buildings under the Gujarat Energy Transmission Corporation Limited (GETCO). The scope includes routine upkeep to ensure the safety, efficiency, and aesthetics of the sub-station premises. The tender aims to select qualified bidders with proven experience in electrical and civil maintenance, capable of providing all necessary tools and resources. The project duration is as per the detailed tender document, with the potential for renewal based on performance. The estimated value of the contract is approximately INR 663,290.10, with a bid security of INR 6,640.00. This opportunity is ideal for licensed electrical and civil contractors registered with GETCO or equivalent government bodies, seeking government sector projects in power and energy infrastructure.

The scope of work includes:

• Bi-annual maintenance of the Jambuva Sub-Station premises to ensure operational safety and aesthetic standards.
• Removal of grass and weeds through cutting and anti-weeding treatments to prevent overgrowth.
• Cleaning of store and office buildings within the sub-station to maintain hygiene and operational efficiency.
• Routine inspection and reporting of maintenance activities.

Work shall be executed as per the specifications detailed in the tender document. The process involves:

1. Preparation and mobilization of tools and manpower.
2. Scheduled bi-annual visits for grass removal and cleaning.
3. Application of anti-weeding treatment as per approved methods.
4. Final inspection and submission of completion reports.

The contractor must ensure compliance with safety standards and submit all required documentation, including technical reports and photographs, for each maintenance cycle.

Item	Specification
Work Type	Civil and electrical maintenance
Frequency	Bi-annual
Location	Asoj Construction Store, Jambuva Sub-Station
Tools & Tackles	To be provided by the bidder
Duration	As per tender document

All work must adhere to the safety and quality standards specified in the tender documents.

• ✓ Must have valid registration with GETCO or equivalent government authorities (self-attested).
• ✓ Proven experience in electrical and civil maintenance works, especially in power substations.
• ✓ Submission of RTGS transaction slips for tender fee and EMD.
• ✓ Bank solvency certificate of at least 20% of the estimated project cost (not older than one year).
• ✓ Valid Provident Fund Code, PAN Card, GST registration, and Partnership/Company registration (self-attested).
• ✓ Experience in handling similar projects, with satisfactory completion certificates.
• ✓ Ability to provide all necessary tools and tackles as per Schedule-B.
• ✓ Audited financial statements for the last three years demonstrating financial stability.
• ✓ Valid electrical contractor license.

Qualification	Details
Registration	Valid GETCO / Govt. registration
Experience	Similar maintenance works in power sub-stations
Financial	Audited balance sheets for last 3 years
Technical	Proven technical expertise in electrical/civil works
Certification	Electrical contractor license

The technical specifications include:

Parameter	Requirement
Work Type	Civil and electrical maintenance
Tools & Tackles	To be provided by the bidder as per Schedule-B
Safety Standards	Compliant with Indian safety norms
Inspection	Regular inspections during scheduled visits
Documentation	Reports, photographs, and completion certificates

Bidders must submit detailed technical proposals demonstrating their capability to meet these specifications, along with supporting documents. The process involves initial assessment, technical evaluation, and approval before work commencement.

The estimated contract value is INR 663,290.10. The bid security (EMD) is INR 6,640.00, payable via RTGS. The tender fee is INR 590.00. Payment terms include:

• 50% of the contract amount payable upon completion of initial phase.
• Remaining 50% after final inspection and approval.
• Payment schedule will be detailed in the contract.

Bidders must submit a detailed financial proposal with a clear breakdown of costs, including manpower, tools, materials, and miscellaneous expenses. All financial documents should be self-attested and conform to the formats specified in the tender documents.

The bidding process involves the following steps:

1. Download tender documents from the official website before the deadline.
2. Submit the technical bid and EMD through the online portal by 21-06-2025, 4:00 PM.
3. Technical evaluation will be conducted based on eligibility criteria.
4. Financial bids will be opened only for technically qualified bidders.
5. Final award will be based on the combined evaluation scores.

Event	Date & Time
Tender submission deadline	21-06-2025, 4:00 PM
Technical evaluation	21-06-2025, 4:01 PM
Financial bid opening	To be notified
Contract award	As per evaluation outcome

Bidders must ensure all documents are complete and submitted within the stipulated timelines. Non-compliance may lead to disqualification.

Evaluation will be based on:

Criteria	Weightage
Technical capability and experience	50%
Financial proposal	30%
Past project performance	20%

Minimum qualifying marks for technical evaluation are **60%**. The bidder must meet all eligibility requirements and provide valid supporting documents. The final selection will be based on the highest combined score, ensuring transparency and fairness in awarding the contract.

Date	Event	Details
31-05-2025	Tender Notification	Tender published online
21-06-2025	Bid Submission Deadline	4:00 PM, last date for submission
21-06-2025	Technical Evaluation	To be completed on the same day
To be notified	Financial Bid Opening	Post technical clearance
To be notified	Contract Award	Based on evaluation results

**Note:** Bidders must adhere to all deadlines to participate successfully.

Gujarat Energy Transmission Corporation Limited (GETCO)

Contact Person	Superintending Engineer, Transmission Circle GETCO Jambuva
Email	setrjambuva.getco@gebmail.com
Address	Circle Office, 220kv Jambuva sub-station, N.H. No-8, Vadodara, Gujarat 390014
Phone	+91-79-40007517, 40007514, 40007515

Potential bidders are encouraged to contact the office for clarifications, training, and support related to the tender process. All inquiries should be made well before the deadline to ensure timely assistance.

Bidders are advised to carefully review the tender documents, including detailed scope, technical specifications, and terms & conditions available for download. Participation requires valid digital certificates for online submissions. The tender process is conducted electronically to ensure transparency and efficiency. All supporting documents must be self-attested and submitted in the prescribed formats. The successful bidder will be required to comply with all safety, quality, and environmental standards specified by GETCO and relevant authorities. For further assistance, bidders can attend the vendor training sessions organized every Saturday at the designated support center.