Gujarat GETCO Tender for Bi-Annual Switchyard Upkeep & Housekeeping at 220KV Godhra S/S

This government tender invites qualified electrical and civil contractors to participate in the bi-annual upkeep and housekeeping of the 220KV Godhra Substation under Gujarat Energy Transmission Corporation Limited (GETCO). The scope includes maintenance of switchyard, control room, adjoining office building, and grass removal through cutting and anti-weeding treatment. The project aims to ensure the smooth operation, safety, and aesthetic upkeep of critical power infrastructure. The tender is open to experienced agencies with relevant certifications and proven track records in substation maintenance. The estimated project cost is approximately ₹18.43 lakh, with a bid validity of 180 days. Interested bidders must submit their proposals via the online NProcure portal by the deadline of June 21, 2025. The project emphasizes quality, safety, and compliance with technical standards, making it suitable for reputed electrical and civil service providers in the power and energy sector.

• Conduct bi-annual cleaning and maintenance of the switchyard, control room, and adjacent office buildings at 220KV Godhra S/S.
• Removal of grass, weeds, and unwanted vegetation through cutting and anti-weeding treatment.
• Ensure safety standards are maintained during all maintenance activities.
• Use approved tools, tackles, and equipment as per Schedule-B and attached annexures.
• Perform inspections and report any damages or safety hazards.
• Maintain cleanliness and orderliness of the entire premises.

• The process includes:

1. Site assessment and planning.
2. Procurement of necessary materials and tools.
3. Execution of cleaning, grass removal, and anti-weeding activities.
4. Final inspection and submission of completion report.

Specification	Details
Frequency	Bi-annual (twice a year)
Duration	As per tender document attached
Safety Standards	Comply with applicable safety norms
Tools & Tackles	To be provided by the contractor
Certification	All work to meet technical standards and safety regulations

✓ Must have valid registration in GETCO / State Govt. / Central Govt. / Railway / Semi-Govt. in E2 or above class (self-attested).
✓ Must submit RTGS transaction slips for tender fee and EMD.
✓ Must provide latest bank solvency certificate (minimum 20% of estimated cost, not older than 1 year, self-attested).
✓ Must submit Provident Fund code registration copy (self-attested).
✓ Attested Xerox copy of PAN Card.
✓ GST registration certificate (self-attested).
✓ Partnership deed or company registration documents (self-attested).
✓ Experience in similar substation maintenance or live switchyard work with satisfactory completion certificates.
✓ Evidence of tools and tackles availability.
✓ Audited balance sheets and profit-loss accounts of last three years.
✓ Electrical contractor license (self-attested).

The contractor must ensure all maintenance activities adhere to the technical standards specified by GETCO. The tools and equipment used should be compliant with industry norms. The work involves electrical safety protocols, vegetation control, and site cleanliness. The process includes site assessment, procurement, execution, and final inspection. The technical parameters include:

Parameter	Requirement
Safety Standards	Compliant with IS standards
Vegetation Control	Anti-weeding chemicals approved by authorities
Tools & Equipment	Approved and calibrated
Inspection	Regular safety and quality checks

The work must be completed within the stipulated period, with adherence to all safety and quality norms.

The estimated project cost is approximately ₹18,43,372.16. The bid security deposit (EMD) is ₹18,350.00. The financial proposal should include detailed cost breakdowns for labor, materials, tools, and miscellaneous expenses. Payment terms are typically linked to milestones or completion of specific activities. The bidder must submit a financial bid in the prescribed format, ensuring transparency and compliance with tender guidelines.

Cost Element	Amount
Estimated Cost	₹18,43,372.16
EMD	₹18,350.00
Tender Fee	₹1,180.00
Payment Terms	As per tender document
Schedule	Payment upon completion and approval

1. Download and review the tender documents from the NProcure portal.
2. Submit the tender fee, EMD, and all required documents before the deadline.
3. Ensure technical and financial bids are uploaded separately in the prescribed format.
4. Bids will be opened publicly on June 21, 2025, at 16:01 by the Superintending Engineer, GETCO Jambuva.
5. Evaluation of bids will be based on eligibility, technical competence, and financial competitiveness.
6. Successful bidders will be notified and required to sign the contract.

Timeline	Date & Time
Bid Submission Start	31-05-2025 18:00
Bid Submission End	21-06-2025 16:00
Bid Opening	21-06-2025 16:01

Bids will be evaluated based on:

Criteria	Weightage
Eligibility & Documents	30%
Technical Competence	40%
Financial Bid	30%

Minimum thresholds include full compliance with eligibility criteria, satisfactory technical proposal, and competitive pricing. The evaluation factors include bidder experience, past project performance, safety records, and adherence to technical specifications.

For queries and clarifications, bidders can contact:

| Contact Person | Superintending Engineer, Transmission Circle GETCO Jambuva |
| Email | setrjambuva.getco@gebmail.com |
| Address | Gujarat Energy Transmission Corporation Limited, Circle Office, 220kv Jambuva sub-station, N.H. No-8, PO:- Jambuva, Vadodara, Gujarat - 390014 |
| Phone | Not specified |

Bidders are encouraged to attend the free vendor training camp scheduled every Saturday at (n)Code Solutions, GNFC Ltd., Ahmedabad, for guidance on online bidding procedures.

All participating bidders must ensure compliance with the eligibility criteria and submit all required documents as specified. The tender process is fully online via the NProcure portal, and physical submissions are not accepted. The project emphasizes safety, quality, and timely completion, making it suitable for experienced electrical and civil service providers in the power sector. Bidders are advised to review the detailed tender documents and attend the training sessions for smooth participation.