Gujarat Government Solar Rooftop Feasibility Study Tender 2025-26 - Energy Development Agency

This government tender invites qualified firms to submit proposals for preparing comprehensive feasibility reports and conducting surveys for Solar Rooftop Projects on Government Buildings across Gujarat for FY 2025-26. The Gujarat Energy Development Agency (GEDA) seeks experienced energy consultants to assess the potential for solar rooftop installations, enabling the state to harness renewable energy and reduce carbon emissions. The project aims to identify suitable government buildings for solar panel installation, evaluate technical and economic viability, and provide detailed reports to facilitate informed decision-making. The tender is open to energy consultants, renewable energy firms, and engineering companies with relevant experience in solar energy projects. The total estimated budget for this initiative is available upon request, with a deadline for bid submission set for 21 May 2025. The project aligns with Gujarat's renewable energy policies and sustainable development goals, contributing to the state's clean energy targets.

The selected bidder will be responsible for:

• Conducting detailed site surveys of government buildings across Gujarat to assess solar potential.
• Preparing comprehensive feasibility reports including technical, economic, and environmental analyses.
• Identifying suitable rooftops for solar panel installation based on structural and shading considerations.
• Providing detailed survey maps and data for each identified site.
• Developing financial models and cost-benefit analyses to support project viability.
• Coordinating with government authorities for site access and data collection.
• Delivering final reports within the stipulated completion period.

The process involves:

1. Initial site assessment and data collection.
2. Technical analysis and feasibility report drafting.
3. Review and validation by GEDA.
4. Final submission of reports and survey data.

Specification	Details
Project Duration	As per tender document attached
Deliverables	Feasibility reports, survey maps, technical data
Submission Format	Digital copies in specified formats

The bidder must ensure compliance with all technical and safety standards specified by GEDA.

✓ Must have valid Digital Signature Certificate (Class-III) as per IT Act-2000.
✓ Must submit a non-refundable processing fee of ₹17,700.
✓ Must provide Earnest Money Deposit (EMD) of ₹12,50,000 via D.D. or BG.
✓ Proven experience in conducting solar feasibility studies or related renewable energy projects.
✓ Financial stability with average annual turnover of at least ₹5 crore in the last three years.

Qualification Criteria	Minimum Requirement
Experience	At least 3 completed projects in solar feasibility or survey
Financial Turnover	Minimum ₹5 crore annually in last 3 years
Certification	Valid Digital Signature Certificate (Class-III)
Submission of Documents	Complete technical and financial documents as specified

**Important:** Bidders must meet all criteria to qualify for technical evaluation.

The survey must include:

• Structural assessment of rooftops for solar panel installation.
• Shading analysis considering nearby structures.
• Measurement of available rooftop area.
• Evaluation of electrical infrastructure compatibility.

Technical Parameter	Requirement
Site Survey Tools	Advanced GIS and CAD software
Data Collection	On-site measurements, shading analysis
Report Format	Digital PDF, GIS-compatible formats
Technical Support	24/7 support during survey period

The process involves:

• Planning and scheduling site visits.
• Conducting on-site assessments.
• Analyzing data and preparing reports.
• Submitting final technical documents for approval.

The estimated project budget is structured as follows:

Cost Component	Estimated Cost (INR)
Survey and Data Collection	₹8,00,000
Report Preparation	₹5,00,000
Miscellaneous Expenses	₹2,00,000
Total Estimated Cost	₹15,00,000

Payment terms include:

• 30% advance upon contract signing.
• 40% after submission of draft reports.
• 30% upon final approval.

Bidders must submit detailed financial proposals aligned with these guidelines and include all applicable taxes and charges.

Interested bidders should follow these steps:

1. Download tender documents from the official portal before the deadline.
2. Submit the required documents, including processing fee and EMD, by 21 May 2025.
3. Attend the pre-bid meeting if scheduled.
4. Prepare and submit technical and financial bids electronically via the designated portal.
5. Bids will be evaluated based on predefined criteria.
6. Final selection will be communicated within the stipulated timeline.

Timeline	Date
Bid Submission Start	28-04-2025 15:00
Bid Submission End	21-05-2025 12:00
Technical Evaluation	21-05-2025 15:05
Commercial Evaluation	21-05-2025 15:10

**Important:** Bidders must ensure all submissions are complete and adhere to the specified formats and deadlines.

Bids will be evaluated on:

Criteria	Weightage
Technical competence and experience	50%
Financial proposal	30%
Past project performance	10%
Compliance with eligibility criteria	10%

Minimum thresholds:

• Technical score of at least 70 points.
• Complete and compliant documentation.

Evaluation factors include quality of previous work, cost-effectiveness, and adherence to technical specifications. Final scoring will determine the successful bidder.

Date	Event	Details
28-04-2025	Bid Start Date	Tender documents available for download
21-05-2025	Bid Submission Deadline	Last date for submitting bids by 12:00 PM
21-05-2025	Technical Evaluation	Scheduled at 3:05 PM
21-05-2025	Commercial Evaluation	Scheduled at 3:10 PM
22-05-2025	Award Announcement	Expected date for contract award

**Critical:** All bids must be submitted before the deadline to be considered.

For queries and submission of bids, contact:

Gujarat Energy Development Agency
Address: Udyog Bhavan, 4th floor, Block No. 11/12, Sector -11, Gandhinagar
Phone: 7923257251
Email: director@geda.org.in
Contact Person: Director, Gujarat Energy Development Agency

Support and assistance are available during official working hours. Bidders are encouraged to clarify doubts well before the deadline.

All prospective bidders must ensure compliance with the eligibility and technical criteria specified in the tender documents. The tender fee of ₹17,700 is non-refundable. Bidders are advised to attend the free vendor training sessions organized every Saturday to understand the bidding process better. The entire process is conducted electronically via the official portal, ensuring transparency and efficiency. The project aligns with Gujarat’s renewable energy goals and offers an excellent opportunity for firms specializing in solar energy surveys and feasibility studies to contribute to sustainable development.