Gujarat Power Sector Tender for Supporting Coal Rake Unloading & Emergency Works at Gandhinagar TPS

This government tender invites qualified contractors to undertake supporting work for coal rake unloading and various emergency tasks at Gandhinagar Thermal Power Station (TPS). The project aims to ensure efficient coal handling and emergency response capabilities within the power generation sector. The tender is issued by Gujarat State Electricity Corporation Limited (GSECL) and targets experienced power sector contractors with expertise in electrical and mechanical works related to coal handling plants. The scope includes supporting activities crucial for maintaining uninterrupted power supply and operational safety at Gandhinagar TPS. The project duration is estimated at 11 months, with a total estimated cost of approximately ₹49,27,090. Bidders must adhere to specified eligibility criteria, submit required documents, and comply with detailed technical and financial requirements. The tender process involves multiple stages, including preliminary, technical, and price bids, with evaluation based on predefined criteria. This opportunity is ideal for companies specializing in power plant maintenance, electrical works, and emergency support services in the energy sector.

The scope of work includes:

• Supporting coal rake unloading operations at Gandhinagar TPS.
• Conducting emergency maintenance and repair activities in the coal handling plant.
• Ensuring safety protocols during all operations.
• Assisting in the smooth functioning of coal transfer and storage.
• Providing technical support for operational emergencies.

The key deliverables are:

• Efficient unloading of coal rakes as per schedule.
• Immediate response to operational emergencies.
• Maintenance of equipment involved in coal handling.
• Documentation of activities and compliance reports.

The process involves:

1. Receiving work orders from the Chief Engineer (G).
2. Preparing deployment plans for emergency and routine activities.
3. Executing tasks with safety and quality standards.
4. Reporting progress and issues to the designated authority.

Specification	Details
Duration	11 months
Estimated Cost	₹49,27,090
Completion Period	11 months
Location	Gandhinagar TPS

The contractor must ensure all activities comply with safety standards and operational guidelines specified by GSECL.

✓ Must have valid registration and licenses for power plant maintenance and emergency support.
✓ Must submit scan copies of Tender Fee & EMD documents for preliminary eligibility.
✓ Must demonstrate experience in coal handling plant operations.
✓ Financially, bidders should meet the minimum turnover criteria as per the qualification table:

Financial Criteria	Minimum Requirement
Annual Turnover	₹10,00,000
Net Worth	Positive

✓ Bidders must provide supporting technical documents, including certificates and previous project references. ✓ The bidder should not be blacklisted or debarred by any government or public sector organization. ✓ Must possess valid digital certificates for e-procurement participation.

Parameter	Specification
Equipment	Suitable machinery for coal unloading and emergency repairs
Safety Standards	Compliant with IS standards and safety protocols
Certification	Valid certificates for safety and quality assurance
Procedures

Sequential steps for emergency response: 1. Assess the situation 2. Mobilize support 3. Execute repairs 4. Document activities | | Documentation | Maintain logs of activities, safety checks, and compliance reports |

All technical activities must adhere to the guidelines specified in the tender document, ensuring safety, efficiency, and compliance with industry standards.

The estimated project cost is approximately ₹49,27,090, with a bid security (EMD) of ₹1,47,813. The financial bid should include detailed cost breakdowns, including manpower, equipment, transportation, and miscellaneous expenses. Payment terms are aligned with project milestones, with an initial mobilization advance permissible upon contract signing. The bidder must submit a detailed financial proposal in the prescribed format, ensuring transparency and compliance with the tender guidelines. The bid offer must be valid for at least 180 days from the bid submission deadline, ensuring sufficient evaluation time. All financial transactions should be conducted in Indian Rupees (INR).

The bidding process involves three main stages:

1. Preliminary Stage: Submission of Tender Fee & EMD documents by 30-05-2025, 18:00.
2. Technical Stage: Evaluation of technical documents and certificates by 06-06-2025, 15:10.
3. Price Bid Stage: Opening of financial bids after technical clearance.

Steps to participate:

• Register on the nProcure portal.
• Download tender documents.
• Submit scanned copies of all required documents before the deadline.
• Attend the online bid opening if required.
• Await evaluation results and award notification.

Timeline	Event
08-05-2025	Bid submission start
30-05-2025	Bid submission deadline
06-06-2025	Technical evaluation
11 months	Contract duration

**Note:** All submissions must be in electronic format via the official portal, with no physical submissions accepted.

The evaluation will be based on:

Criteria	Weightage
Technical competence and experience	40%
Financial proposal	30%
Past performance and project references	20%
Compliance with eligibility criteria	10%

Minimum thresholds: - **Technical score must be at least 70%.** - **Financial proposals will be scored inversely proportional to bid amount.**

Evaluation factors include bidder’s experience, technical capability, financial stability, and adherence to safety standards. The highest scoring bidder will be awarded the contract.

Date	Event	Details
08-05-2025	Bid Submission Start	Bidders can start submitting bids online
30-05-2025	Bid Submission End	Last date for bid submission at 18:00
06-06-2025	Technical Evaluation	Technical documents evaluation at 15:10
11 months	Contract Duration	Expected project completion period

**Critical:** Ensure all documents are submitted before the deadline to avoid disqualification.

For queries and support, contact:

Chief Engineer (G)
Email: ceg.gtps@gebmail.com
Address: Chief Engineer (Gen.), Gujarat State Electricity Corporation Ltd, Gandhinagar TPS, Gandhinagar, Gujarat

Contact Person	Email	Phone
Chief Engineer (G)	ceg.gtps@gebmail.com	+91-79-40007517
Support Team	nprocure@ncode.in	+91-79-40007514

Support and clarifications are available through the designated email and phone numbers, including vendor training sessions on Saturdays.

All bidders are encouraged to participate in free vendor training sessions held every Saturday at the (n)code solutions office. The detailed tender document, including terms and conditions, technical specifications, and submission guidelines, can be downloaded from the official portal until 30-05-2025. Bidders must ensure compliance with all eligibility and technical requirements to qualify for evaluation. The tender process emphasizes transparency, safety, and quality standards aligned with government procurement policies.