Government Tender for Hiring Various Vehicles on Rate Contract in Kachchh District

This government tender invites qualified agencies to provide various types of vehicles, including taxis and Maxi passing vehicles, on a rate contract basis within Kachchh District, Zone-4. The project aims to ensure reliable transportation services for water resource management and district operations under the Gujarat Water Supply and Sewerage Board. The tender is managed by the P. H. Circle Bhuj and involves a comprehensive bidding process with technical and price bid stages. The selected agency will be responsible for supplying vehicles for a period of 36 months, supporting government initiatives in water supply, sewerage, and public service delivery. The tender offers an opportunity for transport service providers to collaborate with the government and contribute to essential infrastructure development. The procurement process is conducted electronically via the NProcure portal, ensuring transparency and efficiency. Key details include a bid submission start date of 12th May 2025, with the deadline on 12th June 2025, and a bid offer validity of 180 days.

The selected agency will be responsible for providing various vehicle types on a rate contract basis in Kachchh District, Zone-4. The scope includes:

• Supplying Taxi and Maxi passing vehicles as per government specifications.
• Ensuring vehicles are well-maintained, insured, and compliant with local regulations.
• Providing vehicles for daily operational needs related to water supply and sewerage projects.

The process involves:

1. Submission of technical bid with required documents.
2. Evaluation of technical proposals.
3. Submission and evaluation of price bids.
4. Final selection based on evaluation criteria.

Key deliverables include:

• Timely vehicle supply as per contract terms.
• Maintenance and operational readiness.
• Compliance with safety and environmental standards.

Vehicle specifications are detailed in the tender document, and agencies must adhere to these standards to qualify for the contract.

Vehicle Type	Specifications	Quantity
Taxi	Standard Sedan, AC	As per requirement
Maxi	10-15 Seater, Passenger Vehicles	As per requirement

✓ Must have valid registration and licensing for vehicle operation in Gujarat.
✓ Must possess a valid Digital Certificate as per IT Act-2000 for online bidding.
✓ Must have experience in providing transportation services for government projects.
✓ Financially sound with a minimum annual turnover of ₹[specified amount].
✓ Submit all required documents including Tender Fee, EMD, and relevant vehicle operation licenses.

Qualification Criteria	Details
Experience	Minimum 3 years in vehicle supply services
Financial Turnover	Minimum ₹[specified amount] in last financial year
Certification	Valid vehicle registration, insurance, and permits
Bid Security	EMD of ₹10,000 (refundable)
Technical Capability	Demonstrated ability to supply vehicles as per specifications

**Important:** Bidders must ensure all eligibility conditions are met before submission.

Vehicles must meet the following technical standards:

Parameter	Specification
Vehicle Type	Taxi, Maxi, or equivalent
Seating Capacity	4-15 passengers
Age of Vehicle	Not more than 5 years
Fuel Type	Petrol/Diesel/CNG
Maintenance	Regular servicing and safety checks
Insurance	Valid comprehensive insurance

Sequential process for technical compliance: 1. Submit vehicle registration certificates. 2. Provide insurance documents. 3. Demonstrate vehicle maintenance records. 4. Ensure vehicles meet environmental standards.

Vehicles must be inspected and approved by the designated government authority before deployment.

The estimated budget for the entire contract is approximately ₹[estimated amount], with detailed cost components as follows:

Cost Component	Amount (₹)
Vehicle Rental Rate	As per bid submission
Maintenance Charges	Included in rate or as specified
Fuel Costs	Bidders to specify
Other Expenses	Insurance, permits, etc.

Payment terms include: - Monthly payments based on vehicles supplied. - Payments will be made within 30 days of invoice submission. - Any deviations or damages will be deducted as per contract terms.

Bidders should prepare detailed financial proposals aligned with these guidelines.

The bidding process involves the following steps:

1. Download the tender document and register on the NProcure portal.
2. Submit technical bid with all required documents before the deadline.
3. Technical evaluation will be conducted on 13th June 2025.
4. Qualified bidders will be invited to submit price bids.
5. Price bid evaluation will follow on 13th June 2025.
6. Final award will be based on combined technical and financial scores.

Event	Date	Details
Bid Submission Start	12-05-2025 18:00	Online via NProcure portal
Technical Bid Submission Deadline	12-06-2025 18:00	Ensure all documents are uploaded
Technical Evaluation	13-06-2025 15:15	Bidders notified for next stage
Price Bid Submission	13-06-2025 15:30	After technical approval
Contract Award	Post evaluation	Based on scoring and compliance

All bidders must adhere strictly to the timelines and procedural requirements.

Evaluation will be based on:

Criteria	Weightage
Technical capability and experience	40%
Financial bid	30%
Compliance with technical specifications	20%
Past performance and references	10%

Minimum qualifying marks for technical evaluation are 60%. Bidders must score above this threshold to qualify for financial evaluation. The final selection will be based on combined scores, with technical capability and price being the most significant factors.

Date	Event	Details
12-05-2025	Bid Opening	Start of bid submission
12-06-2025	Bid Submission Deadline	Last date for submission
13-06-2025	Technical Evaluation	Evaluation of technical bids
13-06-2025	Price Bid Opening	Financial proposals opening
12-06-2025	Document Download End	Last date to download tender documents

**Note:** All deadlines are strict; late submissions will not be accepted.

For queries and assistance, contact:

Superintending Engineer, PH Circle, Bhuj

• Email: eembuj@yahoo.co.in
• Phone: 9978446647
• Address: Jalseva Nagar, Opp. General Hospital, Bhuj, Kutch, Gujarat 370001

Contact Method	Details
Email	eembuj@yahoo.co.in
Phone	9978446647
Office Address	Jalseva Nagar, Opp. General Hospital, Bhuj

Support and clarifications can also be obtained through the NProcure support team via email or helpline.

Bidders are encouraged to participate in free training sessions organized every Saturday at (n)Code Solutions, Ahmedabad, to familiarize themselves with the online bidding process. The tender document, including detailed specifications and terms, can be downloaded from the NProcure portal. All submissions must be made electronically; physical submissions are not accepted. Ensure compliance with all eligibility and technical requirements to avoid disqualification. The Gujarat Water Supply and Sewerage Board is committed to transparent procurement and invites qualified agencies to submit competitive bids for this vehicle supply contract.