Gujarat Power Sector Tender for Bi-Annual Housekeeping, Cleaning & Maintenance at Vallabhipur Substation

This government tender invites qualified contractors to undertake bi-annual upkeep, housekeeping, and cleaning services at the 220 KV Vallabhipur substation of Gujarat Energy Transmission Corporation Limited (GETCO). The scope includes cleaning of control room buildings, offices, stores, colonies, and switchyard areas, along with grass cutting, removal, and anti-weed treatment within the switchyard. The project aims to ensure safety, cleanliness, and operational efficiency of critical power infrastructure. The tender is open to experienced service providers with relevant credentials, experience, and financial stability. The estimated project cost is approximately ₹18,24,264 with a completion period of 24 months. The tender process involves submission of technical and financial bids via the NPROCURE portal, with detailed eligibility criteria and technical specifications outlined to ensure quality standards. Bidders are encouraged to review all terms, conditions, and required documentation carefully to participate successfully in this transparent government procurement process.

The selected contractor will be responsible for:

• Conducting bi-annual cleaning and housekeeping in control room buildings, offices, stores, colonies, and switchyard areas.
• Grass cutting and removal in designated areas, ensuring safety and operational efficiency.
• Applying anti-weed treatment to prevent weed growth in switchyard zones.
• Maintaining cleanliness standards as per government regulations and safety norms.

The process includes:

1. Mobilization of manpower and equipment.
2. Initial assessment and planning.
3. Execution of cleaning, grass cutting, and weed control activities.
4. Regular monitoring and reporting.
5. Final inspection and handover.

Key deliverables include:

Service Component	Specifications
Housekeeping	Daily cleaning of control rooms, offices, and stores
Grass Cutting	Bi-annual grass removal in switchyard and surrounding areas
Weed Control	Anti-weed treatment in switchyard zones
Reporting	Monthly progress reports and compliance documentation

The contractor must ensure adherence to safety standards, environmental regulations, and quality benchmarks throughout the contract duration.

Bidders must meet the following eligibility criteria:

• ✓ Must have valid registration with GETCO or relevant government authorities.
• ✓ Must provide proof of experience in similar power infrastructure cleaning and maintenance projects.
• ✓ Financial stability with last three years' ITR, balance sheets, and profit-loss statements.
• ✓ Valid electrical contract license for electrical and civil agencies.
• ✓ GST registration with active status.
• ✓ Bank solvency certificate of at least 20% of bid value.
• ✓ PAN card and details of partners/directors.
• ✓ Duly attested partnership deed (if applicable) and notarized power of attorney.
• ✓ MSME registration (if applicable) and PF registration.
• ✓ EMD deposit of ₹15,000.

Qualification Parameter	Minimum Requirement
Experience	At least 3 similar projects in power sector
Financial Turnover	Minimum ₹10 lakh annual turnover
License & Registration	Valid electrical and civil licenses
Documentation	Complete set of documents as listed above

Non-compliance with any eligibility criteria will disqualify the bidder from participation.

The contractor must utilize appropriate cleaning equipment, grass cutting machinery, and environmentally safe weed control chemicals. Technical parameters include:

Parameter	Specification
Cleaning Equipment	Industrial vacuum cleaners, scrubbers, mops
Grass Cutting Machinery	Heavy-duty brush cutters, trimmers
Weed Control Chemicals	Approved herbicides compliant with environmental norms
Safety Standards	PPE for workers, signage, and safety barriers

Sequential process:

1. Site assessment and planning.
2. Mobilization of equipment and manpower.
3. Execution of cleaning, grass cutting, and weed treatment.
4. Quality inspection and compliance check.
5. Documentation and reporting.

All activities must comply with local safety and environmental regulations, with periodic monitoring and supervision.

The estimated project cost is approximately ₹18,24,264. The financial bid should include detailed cost breakdowns for manpower, equipment, materials, and miscellaneous expenses. Payment terms are aligned with project milestones, with payments released upon satisfactory completion of each phase. The bid must specify the total bid amount, inclusive of all taxes and duties. Bidders must submit a bank solvency certificate of at least 20% of the bid value, valid for the bidding period. The contract value is fixed, and any variation must be mutually agreed upon. The bid validity period is 180 days from the bid submission deadline.

Interested bidders must register on the NPROCURE portal and submit their bids online. The process involves:

1. Downloading the tender document and understanding all requirements.
2. Preparing technical and financial bids as per specified formats.
3. Uploading all required documents before the bid submission deadline.
4. Paying the tender fee of ₹1,180 and EMD of ₹15,000 online.
5. Attending the bid opening on the scheduled date.

The timeline is as follows:

Event	Date	Details
Bid Submission Start	30-05-2025 13:00	Bidders can start submitting bids
Bid Submission End	20-06-2025 16:00	Last date for bid submission
Bid Opening	20-06-2025 16:30	Preliminary evaluation

All bids must be submitted electronically; physical submissions will not be accepted. Ensure all documents are complete and accurate to avoid disqualification.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence and experience	50%
Financial offer	30%
Compliance with eligibility and documentation	20%

Minimum qualifying marks in technical evaluation are set at 70%. The evaluation factors include: - Past project experience and references - Financial stability and turnover - Quality and safety standards adherence - Completeness and accuracy of submitted documents

The highest scoring bid, meeting all criteria, will be awarded the contract. The decision of the evaluation committee is final and binding.

Date	Event	Details
30-05-2025	Bid Submission Start	Bidders can begin submitting bids online
20-06-2025	Bid Submission End	Last date for bid submission at 16:00 hrs
20-06-2025	Bid Opening	Technical and financial bid opening at 16:30 hrs
20-06-2025	Evaluation Completion	Expected date for bid evaluation and award

**Critical deadlines include the bid submission closing and bid opening dates. Bidders must ensure timely submission to participate.**

Superintending Engineer (Tr.), Tr. Circle Office, Amreli

Name	Designation	Email	Phone
Setramreli@rediffmail.com	Contact Person	setramreli@rediffmail.com	+91-79-40007517, 40007514, 40007515

All queries related to tender process, document submission, and clarifications can be directed to the contact email or phone numbers listed. Bidders are advised to communicate well in advance of deadlines for any assistance.

This tender is part of Gujarat Energy Transmission Corporation Limited's ongoing efforts to maintain and enhance power infrastructure safety and efficiency. Bidders are encouraged to review all tender documents thoroughly, including terms, conditions, and technical specifications. The process ensures transparency and fairness, with all communications and submissions handled via the NPROCURE portal. Participation offers an opportunity to work on a critical power project, contributing to reliable electricity supply in Gujarat. Ensure compliance with all eligibility and documentation requirements to avoid disqualification. Regular updates and clarifications will be posted on the portal, and bidders should monitor these for any amendments or notices.